CONTENTS

INTRODUCTION.............................................................................................................................................1
CHAPTER 1.................................................................................................................................................2
IDENTIFICATION OF THE PROBLEM:................................................................................................2

CHAPTER 2.................................................................................................................................................5
FINANCIAL AND EXPERIENCE REQUIREMENTS FROM SUPPLIERS........................................5
2.1 QUALIFICATION AND REQUIRED EXPERIENCE OF LIFT SUPPLIER.....................................5

CHAPTER 3.................................................................................................................................................8
SPECIFICATIONS......................................................................................................................................8

CHAPTER 4...............................................................................................................................................13
DETAIL EVALUATION CRITERIA......................................................................................................13
4.1 INTERNAL CONSTRUCTION OF PASSENGER LIFT CAR.........................................................13

CHAPTER 5..........................................................................................................................................16
CONCLUSION AND RECOMMENDATION........................................................................................16
Reference.....................................................................................................................................................17

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INTRODUCTION

This project is aimed at finding services of qualified elevator company to remove existing
elevators and to supply and install one (1) new elevator completely and maintaining of another
nonfunctional one including the cars for the elevators taking into consideration that the elevators
supplied are to be the most recent or current models, the equipment supplied must incorporate the
latest technology and the interiors of cars to be modern. The proposal must include 1-year
warranty period and as the elevators need to be serviced regularly to ensure that they are safe and
that they operate at their maximum capacity to include a 3 years fully comprehensive maintenance
plan.

This paper demonstrates about developing and evaluating of elevator criteria for the nonfunctional
lift of AAiT old building. This is done by first identifying the major problems of the lifts and
defining the problems with alternative solutions. Then based on the stated problems the analyzed
requirement and specification for the specified elevator to be fixed is presented. To accomplish all
this, the required experience and financial requirements have been stated in the form of standard
document which used for local bidders to submit their bid document accordingly.   

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 CHAPTER 1

IDENTIFICATION OF THE PROBLEM:

The most common problems are with the mechanical parts like the doors and the mechanical
relays or switches. The electronic components and software are usually reasonably reliable. The
other source of problems is user-related items that the building owners or occupants and deal with
themselves. These are things like keeping the door sills free of debris, cleaning up spills on door
tracks, or push buttons, checking that key switches have not been left in the wrong positions,
ensuring that the power to the elevators is working properly.

Whether it’s worn sheaves or simply an old operating system, many different factors can
contribute to elevator malfunctions and breakdowns.

Taking proactive, preventative steps, however, is much easier than fixing an already broken
elevator and regular elevator maintenance is the first step to ensuring smooth and reliable
operation.

No one wants long wait times or breakdowns. Not only are these obvious signs an elevator system
has seen too much wear, but they can also run up costs. Below are some common elevator issues,
with tips on how to fix them.

1. Problem: Power Failure

Since elevators require a large supply of power from commercial building utility systems, voltage
updates can affect motor operations, and updates to systems can even cause damage to the
elevator.

Solution: Power Quality Survey

Power quality surveys can uncover common faults like under or overvoltage. Infrared
thermography, for instance, measures extreme temperature fluctuations, helping to identify
potential issues before they cause an expensive system failure; fuses running hot are much more
easily seen using infrared technology.

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 2. Problem: Worn Sheaves

Worn sheaves place excess wear on ropes, in turn further increasing the level of wear on the
sheaves. Ideally, a proper inspection will prevent this from occurring, but once it does begin, the
damage is inevitable.

Solution: Regrooving

Either replacing or regrooving sheaves can help prevent premature hoist rope failure, so it's
important to check groove profiles to ensure a proper fit between sheaves and ropes. Magnetic
standard tools and a straight edge can help you visually check wear on grooves.

3. Problem: Contamination

With wear comes the release of small metal particles into the oil, which interferes with elevator
system functioning. Improper lubrication or worn-out seals can also interfere with proper
functioning.

Solution: Oil and Lubrication Analysis

To ensure your elevator isn't affected by these contaminations, a proper analysis should be
completed, in which you check for certain properties in the oil that can indicate contamination of
motor wear. For instance, a high level of bronze in gear case oil can mean premature wear has
occurred on the gear's crown. Or, a high level of aluminum in a hydraulic tank can mean wear has
occurred on the pump housing.

4. Problem: Bearing Malfunction or Loud Bearings

More than 50% of all motor failures can be traced back to bearing malfunction, and vibrations
within the motor can result in noisy bearings. Although variable frequency drives can help
decrease the motor’s energy use, they can also introduce common mode current — a byproduct
that increases vibrations to hazardous levels.

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Solution: Inductive Absorbers

An inductive absorber, Cool BLUE can absorb these currents and provide protection from
potential breakdowns. This absorber also ensures all grounds are connected and secure,
minimizing issues from electrical noise on the ground that can trip out systems.

5. Problem: Misaligned Motor Drive

Shaft alignment is critical when another piece of equipment is coupled to an electric motor, as
improper alignment can cause wear on motor bearings.

Solution: Laser Measuring

Shaft alignment can be detected through the use of laser measuring equipment, or simply
employing a straight edge and string. The need for alignment can be eliminated altogether,
however, by purchasing a geared machine with a flange-mounted motor, which doesn’t require
aligning if the machine is disassembled.

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 CHAPTER 2

FINANCIAL AND EXPERIENCE REQUIREMENTS FROM SUPPLIERS

2.1 Qualification and Required Experience of Lift Supplier

1. Introduction to bidders

The tender documents can be purchased from the Addis Ababa Institute of Technology at Addis
Ababa, Ethiopia which is found below the Ministry of Finance and Economic Cooperation around
5- kilos Tel No +251-11-232412 by payment of non-return 50 birr. Tender documents can also be
downloaded from the web site of the Bank, www.aait.edu.et, by using 1000234581574 Acc No
and account name of Addis Ababa Institute of Technology at Commercial Bank of Ethiopia.

The agencies who download the tender documents from our web site for submissions of their
tenders shall have to deposit the cost of the tender documents, birr 50 in the
form of Nonrefundable Demand Draft in the envelope containing Earnest Money.
2. The tender documents shall be submitted in three sealed envelopes on or before
the due date of receiving the tenders in the Tender box as follows:

a. Envelope - 1 shall contain Earnest Money (and cost of tender documents if

downloaded from our website).
b. Envelope - 2 shall contain Post Qualification Documents such as proof of
eligibility i.e. Enlistment, Annual Financial Turnover and Completion Certificates
of similar works.
c. Envelope - 3 shall contain financial bid on the prescribed Tender form
duly signed by the contractor on each page.
d. All the above three envelopes shall be placed in an envelope properly sealed and
addressed to the undersigned, superscripting on the top of the cover “Tenders for
the Supply, Installation, Testing and Commissioning of 2 no of 6 Passengers Lift at
AAiT classroom and office Complex, Lucknow”.
3. The Envelope – 2 shall be opened only of those contractors whose earnest
money is found to be in order.
4. The Envelope - 3 shall be opened only of those contractors, who will be found
technically qualified for the work.

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5. The Envelope-4 The Employer requires the Works covered under these tender documents to be
completed within the Time for completion specified in the contract.
6. ELIGIBILITY CRITERIA

Institute invites tenders from reputed agencies or service providers for Supply, Installation, Testing
and Commissioning of 2 number of 6-passenger capacity lift by dismantling the existing
passenger lift, at the institute ground and maintain the one completely.

Table 1. Eligibility Criteria

No Criteria Documents Required

The vendor should have a minimum of five
Copy of work orders/client
years of experience in supply, installation,
1 certificates more than 5 years as on
testing and commissioning of elevators as on
01/04/2020.
01/04/2020.
The vendor should have undertaken at least
one work of supply, installation, testing and Work order copies along with the
2 commissioning of elevators in the Public Sector completion certificates from the
Undertakings or Public Sector institutes during PSUs or PSIs.
the last 5 years.
Should submit a copy of the income
The applicant should be an assesses of Income
3 tax, Tin registration
Tax and must possess Tin No.
certificate.
1) Audited Balance Sheet and P & L
Account for the three years
The vendor shall have the average annual
mentioned.
financial turnover of at least Birr 1.5 million
4 2) Certificate from Chartered
during the last 3 years ending with 10/12/2019
Accountant certifying the turnover of
and should be a profit-making organization.
last three financial years i.e. 2016-
17, 2017-18, 2018-19
5 The Bidders desirous of quoting should have a Copy of address proof for office at Addis
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 permanent office at Addis Ababa and service
Ababa
backup for maintenance of lifts
and all documents indicated in the form
No consistent history of court or arbitral award
enclosed
decisions against the Bidder for the last 3 years

CHAPTER 3

SPECIFICATIONS
I. NOISE REDUCTION

The opening and closing of the car and landing doors shall be quiet in operation, and
sound-reducing rubber pads, proper lubrication and other means shall be provided where necessary

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to eliminate vibration and noise transmission. The acceptable equivalent sound pressure level
without fan or air conditioning in operation is 55 d7B.

II. Service Conditions

All electrical, electronic and mechanical equipment shall suit the service conditions as stated
below:

Climate: Addis Ababa

Temperature range: 13-26 ℃

Relative humidity: 47%

Altitude: 2335 meters above sea level

III. Motor Efficiency

The efficiency of the motor shall not be less than 85 %.

IV. Requirements for Ride Quality

 acceleration and deceleration

Acceleration/deceleration is the rate of change of vertical axis velocity. The acceptable

maximum acceleration and deceleration are both 1 m/s 2 .

V. Buffer

Buffers shall be provided at the bottom limit of travel for cars and counterweights.

VI. Counterweights
 General Requirements

The counterweight shall be of metal and constructed from multiple sections, contained and
secured within a steel frame, and shall equal to the weight of the complete car plus approximately
40% to 45% of the Load.

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  Guide Shoes

At least, four guide shoes, capable of being easily renewed or having renewable linings
shall be provided on the counterweight.

VII. Suspension Ropes

Cars and counterweights shall be suspended from steel wire ropes of the best quality. The
factor of safety for the suspension ropes shall be not less than 12 and shall have a life expectancy
of at least 6 years.

VIII. Obstruction Switch

A safety device shall be provided to protect humans and the equipment when the car or
counterweight meets an obstruction when moving downwards. The safety device shall not affect
the movement of the lift car under either the inspection operation or the emergency electrical
operation.

IX. Car Enclosures

 Non-Combustible Materials

Lift cars, excluding linings, shall be constructed of non-combustible materials.

 Car Shall Be Completely Enclosed

The car shall be completely enclosed by solid walls, floor, and roof and shall, save for any
opening affording normal access of users thereto or for ventilation apertures, not have any
openings or openwork panels on the sides.

X. Emergency Issues
 Emergency Lighting

Elevators shall be provided with emergency lighting operated by a rechargeable battery

supply. The lighting shall be automatically switched on in the event of failure of normal power
supply to the lift. At least one of the fluorescent or LED luminaires shall be a self-maintained

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emergency type with rechargeable batteries having a capacity sufficient to maintain the lighting
for two hours upon failure of the normal lighting supply.

 Emergency Alarm Device

An emergency alarm push button together with a buzzer (or an alarm bell), an intercom, an
indicating light, and a closed-circuit television (CCTV) camera shall be provided in the lift car and
be connected to the building management office or the caretaker’s office, and the lift machine
room, such that the person inside can speak to the building management office or the caretaker's
office as the case may be. In the building management office or caretaker's office, there shall be
a buzzer, indication light and an intercom connected to the lift car. A reset switch shall be
provided for the buzzer and the indicator light.

The indication light in the lift car shall be for acknowledgment in the form of a blinking light
adjacent to the intercom speaker. A notice When the light blinks, it indicates the emergency call
has already been received. A message “please be patient and wait for the rescue” (in English and
Amharic) shall be provided next to the indicator light.

The pressing of the emergency alarm push button inside the lift car shall actuate both buzzers
and indication lights. The buzzer inside the car shall sound only when the emergency alarm push
button is pressed. The emergency alarm push button shall have a tactile marking of a bell and
colored yellow.

The electricity supply for these alarm devices and the system including the CCTV camera shall
be backed up by rechargeable batteries.

Provision of Safety Gear

Elevator shall be provided with a safety gear capable of operating only in the downward
direction and capable of stopping a fully-laden car, at the tripping speed of the Overspeed
governor, even if the suspension devices break, by gripping the guides and holding the car there.
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 If accessible spaces do exist underneath the counterweight, the counterweight, as well as the
car, shall be provided with safety gear.

 Emergency Operation by Manual Device

For geared lift machines, the hoisting machine shall be provided with a smooth wheel which
may be fitted to the shaft to move the lift car up or down by manual operation. The direction of the
movement of the car shall be indicated on the machine.

 Emergency Release Equipment and Instructions

A board or suitable container for the necessary tools, together with clear instructions on the
method for releasing the brake and moving the lift car in an emergency shall be positioned in the
machine room conspicuously.

I. Car and Landing Doors

The doors shall be two panels, center opening with automatic power opening and closing.
Each car entrance shall be provided with an imperforate car door which shall extend the full height
and width of the car opening. The top track of the door shall not obstruct the car entrance. All
landing openings in lift well enclosures shall be protected by imperforated doors which shall
extend the full height and width of the landing opening. The top track of the landing door shall not
obstruct the entrance to the lift car.

Any projections on or recesses in the exposed parts of the car doors or landing doors shall
be kept to a minimum to avoid finger trapping between sliding parts of the door and any fixed part
of the car or landing entrance.

Comprehensive maintenance

The service provider shall at all times ensure the following:

The safety and comfort of passengers using the equipment;

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The accuracy and reliability of the equipment performance;

That preventative maintenance is carried out at all times;

That the equipment and associated spaces are kept clean and presentable at all times and that the
maintenance is carried out in a programmed sequence (Annual Preventative Maintenance Plan) so
as to protect IDC’s investment.

Project timeline

The appointed service provider(s) will be required to start immediately after appointment with the
project (Design, remove, supply and install) the two (2) x new lifts within the period of eight
months. Once the installations is completed the appointed service provider will be required to sign
the contract and provide the comprehensive maintenance for a period of four, subject to annual
review of service provider's performance. The IDC reserve the right to extend the period not
exceeding five years

CHAPTER 4

DETAIL EVALUATION CRITERIA

4.1 INTERNAL CONSTRUCTION OF PASSENGER LIFT CAR

The interior clear height of the car, i.e. height between the finished floor level and the underside of
the false ceiling shall be not less than 2.4 m.

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 ● passenger lift car enclosure shall be of steel with 4 mm studded rubber floor to color and
pattern.

● The whole of the internal face of the car shall be of 1.5 mm thick hairline stainless

steel sheet with an etched pattern or mirror surface etched finished stainless-steel sheet.

● A stainless-steel handrail shall be provided on three sides of the lift car, extended to
within 150 mm of all corners and a stainless-steel skirting panel approximately 100 mm
deep shall be provided.
● Hairline finish stainless steel false ceiling with concealed fluorescent or Light Emitting
Diode (LED) luminaries.

A. Ventilating Fan

Ventilating fan complete with metal ceiling diffuser shall be provided. The fan shall be of a
quiet running type having a noise level not greater than 55 dBA when measured at a distance of 1
m from the fan and it shall be capable of handling at least 20 air changes per hour of lift car
volume, with car doors closed.

The effective area of ventilation apertures situated in the upper part of the car shall be at
least 1% of the available car area, and the same applies to any apertures in the lower part of the
car.

B. The Pattern of Alarms

The pattern of lift alarms shall be distinguishable from that of fire alarms and shall be of
the following two-tone pattern: -

● Low frequency: 600 Hz (±15%) Duration: 600 ms (±20%)

● High frequency: 920 Hz (±15%) Duration: 300 ms (±20%)

C. Emergency Exits

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 Elevator shall be provided with an imperforate emergency exit in the roof of minimum size
500mm x 350mm or 400mm in diameter.

Panels for emergency exits shall: -

a. be opened only from the outside;

b. be clear of any apparatus mounted above the roof of the lift car;
c. be capable of being opened, re-closed and re-locked without a key; and
d. be provided with an electric safety device that will prevent operation of the lift
when the panel is not locked, operate the buzzers (or alarm bells) and also cause
the car top ventilation fan to stop.

D. Car Direction and Position Indicator

The direction indicators shall be of an illuminated directional indicator with

an illuminated area not less than 1125 mm2 and height not less than 50 mm. The position indicator
shall be of digital type display unless otherwise specified.

The characters on the position indicator shall have a minimum height of 50 mm and easy to read
even from a wide-angle of view.

E. Car and Landing Clearances

The clearance between panels or between panels and any fixed part of the car or landing
entrance shall not exceed 6 mm.

Sliding car and landing doors shall be guided on door tracks and sills for the full travel of the
doors. The distance between the car and landing sills shall not exceed 35 mm.

The clear height of all entrances on car and landings shall not be less than 2 m.

F. Requirements of Safety Gear

Safety gears shall comply with the following general requirements: -

a. The release of the safety gear on the car (or the counterweight) shall only be
possible by raising the car (or the counterweight).
b. Each safety gear shall be tripped by its Overspeed governor.

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 c.The operation of the safety gear shall not cause the car platform to slope at
more than 1 in 20 to the horizontal.
d. The vibration of the car shall not, in any case, cause a safety gear to
operate; and.
e. The tripping of safety gear by devices that operate electrically, hydraulically
or pneumatically is forbidden.

Table 2. The elevator should compromise the following

1 capacity 6 passengers (480 kgs)

2 Car body Stainless steel body & RMS 25 surface finish
3 speed 1 m/s
4 stops 4 stops
5 Door operation Power-operated automatic center opening door
6 Preferred door opening 800 mm width

CHAPTER 5

CONCLUSION AND RECOMMENDATION

The old lift shall be purchased on a buy-back basis. The selected contractor will dismantle
the existing lift and make arrangements for taking away the materials out of the site.

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 The Contractor shall have the responsibility to ensure that the inspection, testing, and
commissioning of the elevator are carried out safely to protect the safety and health of other
persons in the compound.

The Contractor is required to submit detailed inspection, testing and commissioning methods and
procedures together with report formats for reporting the inspection, testing and commissioning
results at least four months before the commencement of the testing and commissioning works, or
four months after the acceptance of his Tender, whichever is earlier.

Reference
 Standard Tender Documents Procurement of Works User Guide
 Materials handling equipment, Dr.-Ing. Daniel Kitaw

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 Request for the supply, installation and maintenance of new elevators at IDC main
campus buildings

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