Data Collection Guideline

Higher Education Data Repository

HEDR
Version 3.0.0

For queries

hedr_support@hec.gov.pk

Disclaimer: This document contains confidential information and is intended for M/S HEC. Please do not
distribute this document without prior approval from Alfoze Technologies Private Limited

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Contents
1. Introduction .................................................................................................................................... 3
2. Academic User Information............................................................................................................. 4
2.1 Faculty Section Information .......................................................................................................... 4
2.1.1 General Information ............................................................................................................... 4
2.1.2 Academic History .................................................................................................................... 5
2.1.3 Publication Data ..................................................................................................................... 5
2.1.4 R&D (Research Projects) ......................................................................................................... 6
2.1.5 Faculty Specialized Fields ........................................................................................................ 6
2.1.6 Employment History ............................................................................................................... 7
2.2 Student Section information ......................................................................................................... 7
2.2.1 General Information ............................................................................................................... 8
2.2.2 Enrollment Details .................................................................................................................. 8
2.2.3 Scholarship/Incentives ........................................................................................................... 9
2.3 Staff Section Information ............................................................................................................ 10
2.3.1 General Information ............................................................................................................. 10
2.3.2 Academic History .................................................................................................................. 11
2.3.3 Current Employment Details ................................................................................................ 11

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1. Introduction
The purpose of this document is to list all the fields that are required by the HEDR
system.

• The fields which are in black color are MANDATORY.

• The fields which are in blue color are OPTIONAL.

• Format for the data type is also mentioned along with field name.

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 2. Academic User Information

2.1 Faculty Section Information

1. General information
2. Academic History (Matric onward)
3. Publication data
4. R&D
5. Faculty Specialized fields
6. Employment History

2.1.1 General Information

Fields Status
CNIC Numeric text
Email Alpha-numeric text

Cell no# Numeric text

First Name Text
Last Name Text
Father name Text
Passport Alpha-numeric text

Nationality Drop down

Street Address Text
City/Town Text
Tehsil Text
District Drop down
Country Text
Province Drop down
Gender Drop down

Marital Status Drop down

Date of Birth Calendar entry
Domicile District Drop down
Unique ID Alpha-numeric text

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2.1.2 Academic History (Matric Onward)

Academic History

Degree/Certificate Name Drop down

Degree Program/Certificate Title Drop down
Education Level Year (10/12/13/14/15/16/17/18/ >18) Drop down
Education Level (Under Grad, Grad, Diploma, Certificate) Drop down
Sub-Discipline Drop down
Discipline/Subject Drop down

Year of Passing Text

Title of Research Text
Institute Text
Country Text
Examining Institute Name Text

Examining Institute country Text

Status (completed) /On going Drop down
Semester no. if case of on-going Text
Transcript No. Text
Final Result Declaration Date Calendar entry

2.1.3 Publication Data

Publication Data
Journal Name Text
Is Journal HEC Approved Drop down
Publication Title Text
Publication Year Calendar entry
Date of Publication Online Calendar entry
Online Publication Address/URL Text
Date of Publication Print Calendar entry

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Impact Factor Numeric text
Type of Journal
Category of journal Drop down
Type of publication Drop down

Reference Text
H-Index Text

2.1.4 R&D (Research Projects)

R&D
Project Title Text
Funding / Sponsor Agency Text

Worth of Project Numeric Text

Objective of The Project National / International Drop down
Members Text
Starting date Calendar entry
Ending date Calendar entry
Current Status Drop down

2.1.5 Faculty Specialized Fields

Faculty Specialized Fields

Specialized Area Text
Subject Drop down

Department Drop down

School /Faculty Drop down
Campus Drop down
University Drop down

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2.1.6 Employment History

Employment History
Designation Text

Employer Text
Employer Business Text
Employer Address Text
Joining Date Calendar entry
Leaving/Relieving Date Calendar entry

Status (Current/ Previous) Drop down

Additional Post Name Assigned Drop down
Additional Post Joining Date Calendar entry
Additional Post Relieving Date Calendar entry
Official Email Text
Telephone (If applicable) Numeric text

Campus Name Drop down

Faculty Name Text
Department Name Drop down
Type of Responsibility/ Academic Employment Function (Teaching Drop down
Only, Research Only, Teaching & Research, Neither Teaching Nor
Research)
Subject Area Text

Functional Area Text

Employment Nature (Regular/ Contractual/Adjunct/Visiting) Drop down
Mode of Employment (Full Time/Part time) Drop down

Employment Scale(BPS/TTS/IPFP/ any other etc.) Drop down

2.2 Student Section information

1. General information
2. Enrollment details
3. Scholarship/Incentives

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 2.2.1 General Information

Fields Status

CNIC Numeric text

Email Alpha-numeric text
Cell no# Numeric text
First Name Text
Last Name Text
Father name Text

Passport Alpha-numeric text

Nationality Drop down
Street Address Text
City/Town Text
Tehsil text

District Drop down

Country Text
Province Drop down
Gender Drop down
Marital Status Drop down/unmarried by default
DoB Calendar entry
Domicile District Drop down
Unique ID Alpha-numeric text

2.2.2 Enrollment Details (Auto calculated)

Enrollment Details (Auto calculate)

Degree Or Certificate Program Name Drop down
(Certificate/Diploma/ADP/BA/B.Com/ADP/BS/MS/MPhil/PhD/ etc.)

Program Type (Degree/Credit-Bearing- Drop down

Course/Certificate/Diploma/others)
Degree Program Title (Business Administration, Civil Engineering Drop down
etc.)

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Education Degree Level Year (0/14/15/16/17/18/ >18) Drop down
Education Level (Under Graduation, Graduation, Diploma, Drop down
Certificate)
Program Duration (Years/Months) Text
Degree By (Course/Research) Drop down
Sub-Discipline/Subject Drop down

Discipline Drop down

Department Drop down
Faculty Text
Type of Academic unit (main/sub-campus/constituent Drop down
college/affiliated college)
Name of institute Text
Semester wise Result Text
Current CGPA Text
Total CGPA Text
Registration No Text
Date of Registration Calendar entry
Date of Admission Calendar entry
Type of Study (Regular/Distance Learning/Blended/Self Study etc.) Drop down
Admission session (Semester/ year/ term name) Drop down

Admission Category (Merit/foreign student / self-finance /self- Drop down

support/other)
Mode of Study (Full Time/Part-Time/Private or External) Drop down
Admission Type (Fresh /Migrated from a university/Transferred Drop down
from a College)
Student Status (Active/Graduated/Dropped/ Drop down

Admission Cancelled)

2.2.3 Scholarship/Incentives

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Scholarship/Incentives
Are you availing any scholarship yes/no

Name of Scholarship/Financial Support/Loan Scheme Being Availed Text

2.3 Staff Section Information

1. General information
2. Academic History
3. Current Employment Details

2.3.1 General Information

Fields Status
CNIC Numeric text
Cell no# Numeric text
First Name Text
Middle Name Text
Last Name Text
Father name Text
Nationality Drop down
Street Address Text
City/Town Text
Country Text
Province Drop down

Gender Drop down

Marital Status Drop down
Date of Birth Calendar entry

Unique ID

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2.3.2 Academic History

Academic History
Degree/Certificate Name Drop down
Degree Program/Certificate Title Drop down

Education Level Year (14/15/16/17/18/ >18) Drop down

Education Level (Under Graduation, Graduation, Diploma, Drop down
Certificate)
Year of Passing Text
Country Text
Examining Institute Name Text
Examining Institute country Text
Status (completed) /On going Drop down

2.3.3 Current Employment Details

Current Employment
Current Designation Text
Department Name Drop down
Joining Date Calendar entry
Official Email Text
Telephone (If applicable) Numeric text
Campus Name Drop down
Employment Nature (Regular/ Contractual/Adjunct/Visiting) Drop down
Mode of Employment (Full Time/Part time) Drop down

Employment Scale (BPS/TTS/IPFP/ any other etc.) Drop down

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