TEST CODE 01329021

FORM TP 2005095 MAY/JUNE 2005

CARIBBEAN EXAMINATIONS COUNCIL
SECONDARY EDUCATION CERTIFICATE
EXAMINATION
INFORMATION TECHNOLOGY
Paper 02 - Technical Proficiency
PRACTICAL
Word Processing
Spreadsheet
Database Management
2 hours
( 19 MAY 2005 (a.m .) )

No printing is to be done in the 2 hours allotted for the examination.

Time will be given for printing at the end of the examination.

INSTRUCTIONS TO CANDIDATES
1. There are FOUR questions on this paper.
2. Answer ALL questions.
3. Read the instructions carefully before attempting EACH question.
4. Perform the instructions for EACH question in the order given.
5. Report any problems with the computer or software to the invigilator who will, if possible,
grant you extra time to make up for time lost.

6. If problems are experienced in printing your files, you may request aid from the invigilator
or teacher. Printing is not considered part of the examination.

7. After printing, it is your responsibility to ensure that:

(a) All side perforations (if any) are removed.
(b) Continuous paper (if used) is separated into single sheets which are then put together
in the correct order.
(c) Your candidate number appears in the upper right-hand corner of every page.
(d) Each page is correctly labelled with the name(s) of the files being printed.
(e) All pages being attached belong to you.
Failure to comply with these requests could be disadvantageous to you.

8. A diskette will be provided which must be submitted together with all print-outs at the end
of the examination. Note that the examination is marked from the printed output and NOT
from the diskette.

9. An adequate amount of stationery will be supplied.

DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO

Copyright © 2004 Caribbean Examination Council.
All rights reserved.
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Answer ALL questions.

Perform instructions in the order given.

Save your work at regular intervals as you proceed.

1. (a) Open the file named SECURITY which is located on your diskette.

(b) Set the page size to letter size with landscape orientation. ( 1 mark)

(c) Change ALL margins to 1.25 inches. ( 1 mark)

(d) Insert the text SECURITY ADVISORY as the title of the document. The title should
be two lines above the content of the document. ( 2 marks)

(e) Centre and bold the title SECURITY ADVISORY. Apply Arial font of size 20 to the
title. ( 2 marks)

(f) Insert the file TRAVEL which is located on your diskette as third paragraph of your
document. ( 2 marks)

(g) Insert a row in the table with the following information:

Australia 200000

This row should be inserted as the second row of the table. ( 2 marks)

(h) Right-align the table between the left and right margins and remove all-borders except
the outside border. ( 2 marks)

(i) Insert the text below as the second sentence of the last paragraph.

Each visitor's photograph and finger prints will also be stored. ( 2marks)

(j ) Divide the page into two columns such that the first two paragraphs are in Column 1 and
the remaining paragraphs are in Column 2. The columns should NOT affect the title of
the document. ( 4 marks)

(k) Set the line spacing of Column 1 to be 1.5. ( 1 mark)

(1) Use the spell checker to correct the spelling of ALL the underlined words.
( 1 mark)

(m) Replace ALL occurrences of "terrorism" with "terrorist acts". ( 1 mark)

GO ON TO THE NEXT PAGE

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(n) Insert a footer with the text CONFIDENTIAL in the centre of the footer.
( 2 marks)

(o) Use the automatic page numbering feature to insert page numbers at the top centre of
the entire document. ( 2 marks)

(p) Save your file as SECURITY!.

Total 25 marks

2. (a) Type the following letter.

TO: <First> <Last>

FROM: Chief Immigration Officer

RE: Purpose of visit

This is to notify you that your request to visit our island for the purpose of <Purpose>
has been extened for an additional 14 days.

Yours sincerely,

LN. Charge
Chief Immigration Officer
( 2 marks)

(b) Save the letter as EXTENSION.

(c) Using the data from the Visitors table in the Immigration database on your diskette, insert
the three merge fields in the appropriate locations above. ( 2 marks)

(d) Perform a mail merge. ( 1 mark)

(e) Save the merge as EXTS.

Total 5 marks

Instructions for printing at the end of the examination:

Print the first and last letter of the mail merge.

GO ON TO THE NEXT PAGE

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3. (a) Open the spreadsheet file named "VISITORS" which is located on your diskette so that
it begins in Cell A6.

(b) Enter your candidate number in Cell Al. ( 1 mark)

(c) Use the date function to insert the system date in Cell Fl. ( 1 mark)

(d) Insert a row between South America and Europe and enter the following data:

Caribbean 20000 35000 50000 35000

( 2 marks)

(e) Insert Columns F and G with the headings "Total" and "Percentages" in Cells F6
and G6 respectively. In Cell Al3, insert the text "Total". ( 1 mark)

(f) In Cell A3 and A4, enter the spreadsheet title rows respectively :

ISLAND OF BARTICA
VISITORS: 2001-2004
( 2 marks)

(g) Format the title rows with Arial font of size 18, bold and centred across Columns A
through G. ( 2 marks)

(h) In the appropriate cells, insert formulae to compute the TOTAL visitors for EACH
year and for EACH continent. ( 2 marks)

(i) In Column G insert the appropriate formulae to compute percentage of visitors for
EACH continent. Use absolute addressing. ( 2 marks)

U) Format the numeric data in Column G to percentages with 2 decimal places.

( 1 mark)

(k) Format ALL numeric data in Columns A through F to comma format and 0 decimal
place. ( 1 mark )

(1) Right-align the headings for ALL numeric columns. ( 1 mark)

GO ON TO THE NEXT PAGE

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(m) In the range A15:A19, enter the following text:

STATISTICS

Average
Minimum
Maximum ( 1 mark)

(n) In the range B 17:B19, insert appropriate functions to compute the average, minimum
and maximum number of yearly visitors. ( 3 marks)

(o) Insert an outside border around the range A 17 :B 19. ( 1 mark)

(p) Sort the spreadsheet in ASCENDING order by continent. ( 2marks)

(q) Extract the records that represent continents whose 2002 visitors were above 100,000.
Include the continent and the 2002 figure. The criterion range should start in Cell A25
and the extracted data range should start in Cell A30. ( 3 marks)

(r) Create a Bar chart showing the yearly visitors to the island. EACH bar should be labeled
to indicate the year it represents, or a legend should be provided. The bar chart should
have a title "VISITORS : 2001 - 2004". Axes should be labeled appropriately.
( 4 marks)

(s) Save your spreadsheet as VISITORS1.

Total 30 marks

GO ON TO THE NEXT PAGE

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4. (a) Open the database file named IMMIGRATION from the diskette.

(b) Add a new record to the Visitors table with the following data:

cc Last First Purpose Previous DOE

DE Clerk Dianne Vacation 3 03/23/05

( 1 mark)

(c) Modify the Country table and change risk toY for country with CC = "TR".
( 1 mark)

(d) Remove the record with CC = "UG" from the visitors table. ( 1 mark )

(e) Sort the visitors table in DESCENDING order by DOE. Save your table.
( 2 marks)

(t) Use queries to find the following:

(i) All countries considered a security risk. Save your query as RISKQRY.
( 2 marks)

(ii) All visitors who have made more than 5 previous visits. ( 2 marks)
Save your query as FREQRY.

(iii) All visitors who have entered the country after 02/28/05. ( 2 marks)
Save your query as MARQRY.

(iv) Total number of previous visits by visitors. ( 2 marks)

Save your query as TOTQRY.

(v) The Maximum number of previous visits by a visitor. ( 2 marks)

Save your query as MAXQRY.

(vi) Average number of previous visits by the visitors. ( 2 marks)

Save your query as A VGQRY.

(vii) Each visitor who has made over 5 previous visits is given a discount coupon
to be computed as djscount coupon = Previous visits x $5. Create a new field
in the visitor table to calculate the djscount coupon given to EACH visitor. Save
your query as COUPQRY. ( 3 marks)

GO ON TO THE NEXT PAGE

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(g) (i) Generate a report sorted by Cname, to show a list of visitors. The report
should display the last name, flrst name, Cname, and previous visits of EACH
visitor. The report should have the title "VISITORS". Name this report VISRPT.
( 5 marks)

(ii) Generate a report named EDURPT to show ALL Persons who have entered
the island for education and are from a country listed as a security risk. Display
the Last, First, Purpose, Cname and Risk flelds. Sort the report in ASCENDING
order by the Last fleld. ( 5 marks)

Total 30 marks

Grand Total 90 marks

Note: The following are to be printed at the end of the examination:

SECURITY!; EXTENSION; EXTS - First and last letter; VISITORS!;

RISKQRY; FREQRY; MARQRY; TOTQRY; MAXQRY; AVGQRY;
COUPQRY; VISRPT; EDURPT.

END OF TEST

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