COST CENTER ACCOUNTING

GENERAL LEDGER
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F.05 -

Functionality

In order to create your financial statements, you have to carry out a foreign currency
valuation. This process valuates all transactions posted in foreign currency per company
code and parallel currency transactions. To perform the valuation you should use an
exchange rate for the end of the month. This valuation covers the following accounts and
items:
1. Foreign currency balance sheet accounts - the G/L accounts that you run in foreign
currency. The balances of the G/L accounts in foreign currency are valuated.
2. Open items posted in foreign currency. The line items in foreign currency are
valuated.

You have the following options for the foreign currency valuation:
a) You can carry out the valuation in local currency, (company code
currency),
b) You can valuate in parallel currency (for example, group currency).

You can also use different valuation methods (for example, lowest value principle).
The posting of valuation is done by the batch input session. It is recommended that you run
each valuation separately, so e.g. you will create a separated batch input for customer
open items, then another one for vendors and another one for GL.

Scenario

Before year-end closing you need to perform a foreign currency valuation for GL, customer
and vendor open items. To perform valuation of balances in GL (for GL accounts with no
open item management) your have to change your selection to activate the related fields.

Requirements

GL, Customer and Vendor Master, the accounting transactions posted in foreign currencies
(different than company code currency). Defined in Customizing GL accounts for valuation
postings.

Menu Path Accounting → Financial Accounting → General Ledger →

Periodic Processing → Closing → Valuate → F.05 - Foreign
Currency Valuation
Transaction Code F.05

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1. Double click on F.05 - Foreign Currency Valuation.

Foreign Currency Valuation

2. Update the following fields:

Field Name Field Description Values

Company code Company code Example: 5200
Evaluation Key Date Key date for the foreign Example: 310702
currency valuation.
Valuation method A unique key for determining a Example: EVR
foreign currency valuation
method. This key can be valid
for cross-chart of accounts.

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Field Name Field Description Values
Valuation area Using valuation areas instead of Example: SA
“Valuation in Curr type’
simplifies the process ie instead
of running Forex valuation 3
times for each currency type,
we only run it one time for 3
currency type simultaneously.
For SABIC there’s defined the
valuation area “SA”. SA
includes (1) Company code
currency (2) Group currency
Group valuation (3) Group
currency Profit Center valuation
Batch input session Code identifying the batch Example: FCV0620021
name session that is created
Document date Date the transaction occurred Example: 310702
Posting date Date that the business Example: 310702
transaction occurred
Posting period Fiscal month when the Example: 7
transaction posts to the General
Ledger
Reversal posting date Date when you want to post a Example: 010802
reverse. Normally the 1st day of
next month
Reverse post. period Posting period for reversal Example: 08

3. Now you need to select the accounts you want to valuate. Click <tab button>
Selections .

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Foreign Currency Valuation

4. Click Valuate vendor open items .

5. Click Valuate customer open items Button .

You can select only particular vendor / customer accounts to be valuated. If you leave
the selection fields empty (like in our example), all the accounts will be selected for
valuation.

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6. Click Execute Button to perform valuation. Note that the system does not create
the postings immediately but creates a batch input session instead.

Foreign Currency Valuation

Note: The system displayed a report presenting valuated vendor and customer
open items. Press POSTINGS Button to display the accounting
documents that were created. These documents have not been posted yet; they’re
stored in a batch input session:

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Foreign Currency Valuation

7. Click Back Button .

8. To post the valuation, you need to process the Batch Input Session that you’ve just
created. You can open another SAP session. From the main menu choose System 
Services  Batch input  Sessions

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SAP Easy Access

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Batch Input: Session Overview

9. Select the session you want to process. (Select the row which contains your Batch
input session, e.g. FCV0620021)

10. Click Process Button .

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Process Session FCV0620021

11. Click <radio button> Background .

12. Click Process Button to begin posting of documents.

13. Once the session was processed, you need to check the results. To analyze your
batch input session, follow the menu path:
From the main menu choose System  Services  Batch input  Sessions

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SAP Easy Access

Batch Input: Session Overview

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14. Select Row which contains your Batch input session FCV0620021

15. Click Analysis Button . The system will display the details regarding the
session that was processed:

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Analysis of Session FCV0620021

16. Click Back Button .

17. As a result of valuation some accounting documents were posted. To display them
use the transaction FB03 (Document Display):

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SAP Easy Access

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Display Document: Initial Screen

18. Update the following fields:

Field Name Field Description Values

Document number Number of the SAP R/3 Example: 10001250
document that is internally
assigned by SAP R/3 when
certain transactions are
completed
Company code Enter here company code Example: 5200
number
Fiscal year Fiscal year number Example: 2002

19. Click Enter Button to confirm your entries.

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Display Document: Overview

Note: The above document shows zero balance because is displayed in Document
currency.

20. To display your document in local currency Click Display currency Button
.

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21. Click Enter Button.

Display Document: Overview

22. Click Back Button .

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