Digital HR Project Project Details

Project Name: Digital HR Project

Project ID: CM-P234
Executive Officers Group Champion : [EOG's Champions' Name]
Project Sponsor: [Project Sponsor's Name]
Project Manager: Naandi Ibrahim
Version No: V0.1 [* In format V9 9]
Issue Date: 18/02/2021 [* In format DD/MM/YYYY]
Reporting as at Date: 19/02/2021 [* In format DD/MM/YYYY]

Please consider and indicate any areas that may need

to review this document in advance of submission to
the Board for approval.
RAID Log Prepared by Kieran Ejimadu REVIEWS:
Systems Analyst Have the following functions reviewed these project financials?

Reviewer name Business Area Y, N, N/A

Procurement N/A
Operations N/A
Kieran Ejimadu HR Y
Finance N/A

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 Digital HR Project Project RAID Log - Version History
Project Name: Digital HR Project
Project ID: CM-P234
Project Sponsor: Belinda Kieran-Ejimadu
Project Manager: Naandi Ibrahim
Version No: V0.1
Issue Date: 18/02/2021
Reporting as at Date: 19/02/2021

Version
Version No: Date: Revised By: Description of change

V0.1 18/02/21 Kieran Ejimadu

V0.2
V0.3
V0.4
V0.5
V0.6
V1.0
V1.1
V1.2
V1.3

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 Digital HR Project Risk Log
RAID Log Prepared by Kieran Ejimadu - Systems Analyst
Reporting as at Date: 18/02/2021
Project Manager: Naandi Ibrahim

Summary Description Owner Actions Reporting

Status
Probability /

Impact/

Risk RAG
Likelihood
Project ID Risk Date Risk Originator Risk Impact Risk Owner Mitigating & Contingency Action Action Action Action Risk Reporting Level Xref with

Consequence
ID Raised Description Assessment (Responsible) Action(s) Owner Due Status Completed Status other RAID
(Raised By) Carried Out and/or Date Date items, CRs
"The Risk is that…" (Y/N) Comments/ Status Update etc.

01/02/2021 Liaise with relevant dept managers to ensure

CM-P234 R01 16-Jan-21 Kieran Ejimadu Resources will not be available to project 1 1 G Y Naandi Ibrahim that the proposed project team have capacity to work on the AN. Other 20-Aug-12 Open 20-Aug-12 Open EOG/Board CR01
project
Proposed investment may deviate from the
CM-P234 R02 16-Feb-21 Kieran Ejimadu 2 1 G N Naandi Ibrahim
original
The business or technology needs ofCelia
CM-P234 R03 17-Feb-21 Kieran Ejimadu 2 3 A N Naandi Ibrahim
Media may not be met by the investment
Bringing IT or specialist support onboard early on in the
Complexity of Celia Media's technology stack: process. Integration functionality as part of your intranet
CM-P234 R04 17-Feb-21 Kieran Ejimadu the risk of competing systems with duplicated 2 2 G Y IT Manager specification or requirement list; Interact, for example, 3-Mar-21 Open
information, a breakdown in system processes integrates with a number of directories such as Active
Directory
Choosing the right intranet software partner. As part of your
tendering process, adopting a system that meets ISO 27001
standards as a minimum. Vendors documentation on
CM-P234 R05 18-Feb-21 Kieran Ejimadu Stability, performance, and data security 3 4 R N IT Manager
Penetration testing, Data encryption and Vulnerability
scanning and intrusion detection must conform to standard
in the field.
Assign ownership of content, with governance around how
often content should be reviewed and updated, alongside
CM-P234 Poor content management 1 2 G N Naandi Ibrahim
any processes for approval and version control
requirements.
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 Digital HR Project Assumptions Log

Reporting as at Date: 19/02/2021

Project Manager: Naandi Ibrahim

Summary Description Owner Actions Reporting

Impact/
Project ID Assum Action Status Reporting Level

Likelihood
Probability /
Date Assumption Assumption Assumption Action Required - Description Action Action Action Assumption Xref with

Consequence

RAG Status
Assumption
ption ID Raised Originator Description Owner Owner Due Completed Status other RAID
(Conducts and/or Date Date items, CRs
[Made By) "The project assumes that…." Analysis) etc.
Comments/ Status Update

CM-P234 AS1 16-Jan-21 Kieran Ejimadu That key business resources will be available to 2 4 Kieran Ejimadu Liaise with relevant dept managers to ensure that Kieran Ejimadu 2-Mar-21 Open 20-Mar-21 Open Project Steering Group R01
work on the project. the proposed project team have capacity to work
R on the project
CM-P234 AS2 16-Jan-21 Kieran Ejimadu The intranet will be designed using its own branding 2 4 Kieran Ejimadu Liaise with relevant dept managers to ensure that Kieran Ejimadu 2-Mar-21 Open 20-Mar-21 Open Project Team R01
and theme, and the internal facing content the proposed project team have capacity to work
R on the project
CM-P234 AS3 16-Jan-21 Kieran Ejimadu Functional areas will be responsible for determining 2 4 Kieran Ejimadu Liaise with relevant dept managers to ensure that Kieran Ejimadu 2-Mar-21 Open 20-Mar-21 Open Project Steering Group R01
what content needs to be protected via access rights. the proposed project team have capacity to work
R on the project
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 Digital HR Project Issues Log

Reporting as at Date: 19/02/2021

Project Manager: Naandi Ibrahim

Summary Description Owner Actions Reporting

Priority
Project ID Issue Date Issue Issue Issue Owner Planned Resolution Action Action Action Action Issue Reporting Level Xref with
ID Raised Originator Description (Responsible) Action(s) - Description Owner Due Status Completed Status other RAID
(Identified By) and/or Date Date items, CRs
Comments/ Status Update etc.

CM-P234 I01 16-Jan-21 Kieran Ejimadu Key business resources do not have 1 Kieran Ejimadu Escalate to EOG/Board so that resources' time Naandi Ibrahim 3-Mar-21 Open 1-Mar-21 Open Project Sponsor CR01
enough capacity to complete project tasks is freed up to work on the project
CM-P234 I02 11-Jan-21 Kieran Ejimadu Remote login for project teams logging 2 Kieran Ejimadu Ensure that team members are intimated earlier Kieran Ejimadu Open Open Project Team CR02
impeded due to technical problems about meeting times and their systems are set
up and tested prior to online meeting

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 Digital HR Project Dependency Log

Reporting as at Date: 19/02/2021

Project Manager: Naandi Ibrahim

Summary Description Owner Delivery Date Reporting

Status
Project ID Depend Date Dependency Dependency

Probability /
Likelihood

Impact/
Consequence
Dependency Owner Dependency Receiver Dependency Dependency On Dependency Reporting Level Xref with

Dependency RAG

Internal / External
ency ID Raised Originator Description (Responsible for (Who is Dependent on Due Date Delivered On Target? Status other RAID
& delivery) delivery) Date items, CRs
(Raised By) Comments/ Status Update etc.

CM-P234 D01 15-Jan-21 Kieran Ejimadu New company logo to be issued by 4 4 Internal A. Pierson, Corporate Naandi Ibrahim, 12-Mar-21 G Open Project Sponsor CR01
Corporate Affairs to be used by project. R Affairs Project Team Member
CM-P234 D02 15-Jan-21 Kieran Ejimadu The Intranet Project is dependent on the 4 4 Internal K. Ejimadu, Project Team Naandi Ibrahim, 3-Mar-21 G Open Project Team CR02
decisions made about content migration to Project Team Member
the public website, and the navigation links
from the public website to content. R
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 PROBABILITY (% age possibility of occurrence)
1 2 3 4 5
Rare Unlikely Possible Likely Almost certain
(0%-10%) (11%-34%) (35%-55%) (56%-80%) (81%-99%)
Insignificant -
unimportant impact. A
nuisance
1
Minor - slight or small
impact on the project.
Disruptive but does not
threaten fundamentals
2
IMPACT OF RISK OCCURRING

Moderate -medium
impact to project time
cost and quality.
3

Major - Will have a

serious impact or threat
to project cost , time or
quality and may require
4 significant effort to
mitigate

Critical - Will stop or

prevent the project
meeting its objectives.
5 Showstopper.
 Probability/ Likelihoo Impact / Consequence Dependency
1 1 Internal
2 2 External
3 3
4 4
5 5
Reporting RAG
Project Team G
Project Sponsor A
Project Steering GroupR
EOG/Board
Priority Impact Assessment
1Y
2N
3

Probability/ Impact Score Score RAG

1,1 1 1 G 1 Unlikely 1 Minor
1,2 2 2 G 2 Possible 2 Moderate
1,3 4 3 G 3 Likely 4 Serious
1,4 8 4 G 4 Very likely 8 Very serious

1,5 16 5 G 5 Almost certain 16 Disastrous

2,1 2 6 G
2,2 4 8 A
2,3 8 10 A
2,4 16 12 A
2,5 32 16 R
3,1 3 20 R
3,2 6 24 R
3,3 12 32 R
3,4 24 40 R
3,5 48 48 R
4,1 4 64 R
4,2 8 80 R
4,3 16
4,4 32
4,5 64
5,1 5
5,2 10
5,3 20
5,4 40
5,5 80
, 0
(labels)