Tender No.

13

TENDER DOCUMENTS

Supply, Installation, Commissioning &

Testing of Diesel Generator 100 KW

FINANCIAL BID

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 Jinnah Avenue, Malir Halt, Karachi-75100, Pakistan.
TENDER No._______________________
ITEM._______________________
Note: Please attach separate sheet if required.
Bidder’s
Offer Checked
Description Desired/Specified Guideline (To be filled by SPL
in by Officer
Bidder)
BID COST To be quoted in PKR Total Bid Cost Rs.
Sales Tax & SST Rs.
Gross Bid Cost Rs.
DELIVERY EX-SPL Agreed/Not Agreed
EARNEST MONEY Rs.__________________/- in the form of Pay Order Mention amount,
/ Demand Draft name of Bank and
form i.e. Pay Order/
Demand Draft
VALIDITY OF 90-Days from the date of opening of financial bid. Agreed /
OFFER Not Agreed
WORK As per details in tender document. Agreed /
SCHEDULE Not Agreed
PAYMENT TERMS 100% of the Contract amount through establishment Agreed /
of letter of credit (LC) upon presentation of proforma Not Agreed
For CFR Quote invoice.
only Bank Guarantee 30% of the LC value issued by any
scheduled bank of Pakistan or foreign bank of
international repute acceptable to the ‘EMPLOYER’
to be submitted upon opening of letter of credit (LC)
For PKR Quote which shall be expired after the successful arrival of
Goods at site and/ or maximum 60 days from Bill of
Please see tender Lading date upon the successful arrival of items.
clause 7 (b) Supplier will be required to submit Performance
payment to Guarantee 10% of the total L/C value having validity
Contractor till the expiry of warranty period which is one year
from the date of issuance of acceptance certificate.
PERFORMANCE As per special stipulation attached with tender Agreed /
GUARANTEE document. Not Agreed
LIQUIDATED As per special stipulation attached with tender Agreed /
DAMAGES document. Not Agreed
Income Tax will be deducted at the prevailing rate of Agreed /
the agreed price (in case of supplies) and at the Not Agreed
prevailing rate (in case of services) from the bill,
INCOME TAX which is subject to change as per Govt. rules.
Companies holding Tax exemption certificate will be
required to submit a copy of this certificate along
with the bill / invoice.
Only bids of the firms registered with Sales Tax Copy of Sales Tax
SALES TAX Department will be entertained. registration attached /
Not attached
The Supplier shall be required to pack the Items as Agreed /
PACKING per requirements of the Buyer. Not Agreed
STAMP DUTY / The successful bidder will be required to sign an Agreed /
CONTRACT ON Agreement / Contract on Non-Judicial Stamp Paper Not Agreed
N.J. STAMP having value equivalent to 0.35% of the total value
PAPER of the order. The Cost will be borne by supplier.
COMPANY NAME/
ADDRESS
COMPANY
PHONE NO.
COMPANY
FAX NO.

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 Jinnah Avenue, Malir Halt, Karachi-Pakistan.
TENDER FORM
From: M/s. ___________________
____________________________
____________________________
To: The General Manager (Supply Chain)
Security Papers Limited, Jinnah Avenue, Malir Halt, Karachi.

Dear Sir,

With reference to your TENDER No.__________ dated ____________ having the opening
date_______________, we hereby offer to supply the following Items at the prices quoted against respective
item(s) in accordance with specification and terms and conditions enclosed therewith. A Pay Order/Demand Draft
of a scheduled bank of Rs.______________________ on account of Earnest Money is enclosed herewith. (The
company may utilize earnest money received from successful tenderer as security deposit from the date of its receipt
till completion of purchase order when the earnest money will be refunded against the application in writing from the
supplier).
Sr. Price per unit TOTAL PRICE
Description of Items Unit Quantity
No. (Currency: ) In Figure In Words

i. Total Bid Cost

ii. Sales Tax @ …….% of above

Gross Bid Amount [ (i)+(ii) ]
(in figure)
Gross Bid Amount (in words):

Yours faithfully,

Signature_________________________

Name____________________________
Designation_______________________
Company Seal_____________________
Date______________________________

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SPECIAL STIPULATIONS ANNEXURE ‘A’

Sr. Clause Remarks Agreed

No Yes/No
1. Contract Signing Within 15 days from the date of issuance of Letter of
Intent
2. Minimum amount to Third Rs.50,000 per occurrence with number of occurrences
Party Insurance unlimited
3. Time for Commencement Within 07 working days from the date of signing of
Contract Agreement.
4. Time for Completion 3 months from the date of Contract signing.

5. Amount of Liquidated Rs.0.03% of contract amount for each day of delay in

Damages completion of the Works subject to a maximum of 10%
of the contract price, stated in Letter of Acceptance.
6. Defects Liability Period One year from the effective date of issuance of
Completion Certificate.
7. Advance payment 15% of the Contract amount against Bank guarantee
from scheduled Bank of Pakistan or foreign bank of
international repute acceptable to the Employer
8. Percentage of Retention 10% of Contract Price shall be deducted as stated in
Money “Payment to Contractor”. It shall be released after
issuance of the Completion Certificate by the
Employer.
9. Terms of Payment As mentioned in Para payment to the contractor in the
Tender document.
10. Deduction of Income As per applicable Income Tax Rules.
Tax
11. Earnest Money Rs.100,000 in the form of bank draft/ pay-order from
any of the scheduled Bank of Pakistan or foreign bank
of international repute acceptable to the Employer in
favor of “SECURITY PAPERS LIMITED”.

12. Contract Agreement The Contractor shall arrange the Contract Agreement
for the Works on stamp paper at his cost valuing not
less than 0.35% of the Contract Price.
13. Other Levies/Surcharge/ The Contractor shall be required to pay all types of
Taxes applicable government Levies/ Surcharge/ Taxes.
14. Performance Guarantee 10% of the contract amount against Bank guarantee
from any scheduled Bank of Pakistan or foreign bank of
international repute acceptable to the Employer, to be
furnished at the time of issuance of acceptance
certificate by the Employer and remain valid till expiry
of defect liability period.
15. Job Execution/Delivery Delivery/ job execution shall be made at SPL site.

Any deviation and/or conditions that not acceptable to the Contractor, shall make the Tender
non-responsive/conditional as such the Employer shall have a right to disqualify the bid.

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 Bill of Quantities - Tender # 13 Annexure “B”
Amount in Rs.
S Supplies Services Amount
Description Qty GST/
# Amount Amount Inclusive of
SST
Tax
Supply, Installation, testing & commissioning of
Diesel Generator Set as per below mentioned
specifications:
a) Prime Rating 100 KW,
b) Voltage 380-420 VAC,
c) Hz 50
d) Fuel Type: Diesel
e) Radiator: tropically design at 50 oC ambient
f) Water cooled system
g) Alternator Class H Insulation
1 1 No.
h) Electronics Governor.
i) Fuel Base Tank.
j) Emergency Stop Button
k) Industrial Muffler.
l) Exhaust Flexible.
m) Vibration Pads
n) Canopy, Sound & Weather Proof with proper
ventilation, ducting, exhaust fan (Noise level
75 dB)
o) Continuous operation: 24 hrs
Supply installation, commissioning, testing of Fuel
Tank Capacity 300 Ltrs, with accessories, level
indicator, isolation valves, piping, etc. including
2 fuel transfer pump from diesel drums to fuel 1 set
storage tank. Fuel tank shall be supported on
steel structure suitably high to fill the engine fuel
supply tank by gravity.
Earth pit up to water level as per Engineering
standards with two copper bare wire connected
3 2 No.
with main copper rod (Neutral & Body earth)
Complete in all respect.
Supply, fabrication & installation of shade for
generator as per site requirement, construct from
steel structure covered with Imported fibre sheet 2
4 mm thick, water proof sealing, complete in all 1 No.
respect with two coats of enamel paint.
Dimensions of shade shall be as per DG set
considering ventilation and weather conditions
Supply, installation, testing & commissioning of
electric power change over panel, IP54 breaker
type with mechanical interlocking, each breaker
rating 100 A, with incoming/outgoing bus bar,
5 1 set
compatible with two input supplies and common
output supply (to be connected with two soft
starter panels). Termination of cables for existing
Power factor Controlling panel is included.

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 Bill of Quantities - Tender # 13 Annexure “B”
Amount in Rs.
S Supplies Services Amount
Description Qty GST/
# Amount Amount Inclusive of
SST
Tax
Supply, installation, testing & commissioning of
power cables, GI cable tray 6” x 3”, MS painted
6. 01 set
angle iron supports, wall mounted with rowel bolts
as per attached layout and site conditions.
Supply, installation, testing & commissioning of
Soft starter with panel IP 54 including, Circuit
Breaker 3 Pole 100 A, On/Off Push Button,
7. 2 No.
Voltmeter, Ampere Meter Indicating, Lights, model
S3, 50 KW 400 V, 40oC 200-480 V AC, 110-230 V
AC/DC Screw Terminals SIRIUS Siemens
Supply, installation, testing & commissioning of
phase changer panel, breaker type, 100 Ampere,
8. 01 NO.
3-phase with phase sequence relay and related
accessories
TOTAL:

APPROVED MAKE
1 Engine UK / European / USA / Japanese brand
2 Alternator UK / European / USA / Japanese brand
3 Coupling OEM standard
4 Change Over Switch Siemens, Terasaki, Schneider or equivalent
5 MCCB, MCB Siemens, Terasaki, Schneider or equivalent
6 Fuel Transfer Pump Local/ Imported
7 Digital Volt & Amps Meter, selector switches, CTs Europe, Japan
8 Power Cables Pakistan Cables, Pioneer Cables or equivalent
9 Control Cables Europe, Japan

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