BUDGET PROPOSAL

Cost Estimate with detailed inclusions

PROPOSED BUDGET: PHP. 2,500,000.00

Assumed number of Attendees : 500

ESTIMATED ACTUAL
PARTICULAR
COST COST
Venue

 Php 75,000.00/per day (2 days)

 Php.150,000.00

 ( Free use of facilities and amenities Php.100,000.00 Php.150,000.00

,provided security and medical team )

Accommodation

 Php 2,000.00/ 2 persons per room

 Php.1,000.00
 Php.1,000.00( 2 days & 1 night )
 Php.2,000.00
Php.950,000.00 Php.1,000,000.00
 Php.2,000.00 ( 500 pax )
 Php. 1,000,000.00

Transportation
DLTB/Peñafrancia Bus Company
  Php.7, 000.00 ( PATTO rate ) x 2days
 Php.14,000.00
 500 pax /25 passengers per bus w/
social distancing seating arrangement) Php.238,00.00 Php.280,000.00

 = 20 busses
 Php.14,000.00 × 20
 Php. 280,000.00

Food and Beverages

Snacks :
 Php.80.00 x 4 = Php.320.00
 ( 500 pax ) Php.320.00
= Php.160,000.00

Lunch :
 Php.250 x 2 = Php.500.00
 ( 500 pax ) Php.500.00
= Php.250,000.00

Dinner : Php.650,000.00 Php.660,00.00

 Php.250.00 x 2 = Php.500.00
 ( 500 pax ) Php.500.00
= Php.250.00
Total = Php.660,000.00

Venue Preparations
  ( 500 pax ) Php.8.75/Chair
 Php.4,375.00
 500 pax / 5 persons per table
 100 tables
 100 tables × Php.40.00
 Php.4,000.00
 Decorations
 Php.10,000.00
 Lights, sound system, projectors and
LED screen ( set )
Php.40,860.00 Php.48,375.00
 Php.30,000.00

Total = Php.48,375.00

Guest Speakers ( 4 person )

 Professional Fee
 Php. 30,000.00
 Transportation ( Air fare )
 Php.5,000.00
 Accommodation :
 Php.1,000.00 ( 2 days & 1 night)
=Php.2,000.00
 Food
 Snacks – Php.80.00 × 4 =
Php.320.00
 Lunch – Php.250.00 × 2 =
Php.500.00
 Dinner – Php.250.00 × 2 =
Php.136,000.00 Php.156,080.00
Php.500.00
  Tokens & Certificates
= Php.700.00
Php.39,020.00 x 4 ( persons )
= Php.156,160.00

Program Host

 Professional Fee
 Php.30,000.00
 Transportation ( Airfare )
 Php.5,000.00
 Accommodation
 Php.1,000.00 ( 2 days & 1 night)
= Php.2,000.00
 Food
 Snacks – Php.80.00 × 4
= Php.320.00
 Lunch – Php.250.00 × 2
Php.34,000.00 Php.39,020.00
= Php.500.00
 Dinner – Php.250.00 × 2
= Php.500.00
 Tokens & Certificates
 Php.700.00

Total = Php.39,020.00

Facilitators

 Professional Fee
  Php.270.00 ( 2days) =
Php.540.00
 Php.540.00 × 15 (persons)
= Php.8,100.00

 Tokens & Certificates

 Php.75.00 × 15 ( persons )
= Php.1,125.00
 Food
Snacks
 Php.80.00 × 4 = Php.320.00
 Php.320.00 × 15 ( person )
= Php.4,800.00
 Lunch
 Php.250.00 × 2 = Php.500.00
Php.20,625 Php.21,525.00
 Php.500.00 × 15 ( persons )
= Php.7,500.00
Total = Php.21,525.00

Marketing Expenses

 Invitations / Program
 Php.50.00/each ( 500pax )
=Php.25,000.00
 Tarpaulin
 Php.10,000.00 Php.30,000.00 Php.35,000.00

Total = Php.35,000.00
Photography and Videography

 Php.15,000.00 ( 2 days ) = Php.25,000.00 Php,30,000.00

Php.30,000.00

Tokens & Certificates for

Participants

Php.37,500.00 Php.50,000.00
 Php.100.00 / per person ( 500 pax )
=Php.50,000.00

Sanitation

 Php.30,000.00 Php.25,000.00 Php.30,000.00

Sub-total Php.2,286,985.0 Php.2,500,000.00

0

Professional Fee ( 10 % ) Php.250,000.00

Value Added Tax ( 12 % ) Php.300,000.00

Contingency ( 15 % ) Php.375,000.00

Grand Total Php.925,000.00

Total/500pax Php.1,850.00