Document Responsibility: Project & Strategic Purchasing Dept.

SAEP-3102
Issue Date: 19 November 2008 Equipment and Spare Parts Data
Next Planned Update: 19 November 2013 Requirements for SAPMT Originated Requisitions

4.7 Submit SPDPs to MSD for detailed review. Forward the SPDPs Review Sheets
for rejected packages promptly to Suppliers to obtain the missing information.

4.8 Provide all data requested by MSD to promptly resolve SPDP deficiencies as
soon as possible, but no later than 30 calendar days after receipt of MSD's SPDP
Review Sheet.

4.9 Highlight to vendors the equipment and spare parts data requirements, and
emphasize the importance of providing complete documentation and meeting
SPDP submittal dates during all bid explanation and pre-award meetings. MSD
can be invited to attend the bid explanation and kick off meetings to help clarify
SPDP requirements.

4.10 Review the monthly Spare Parts Data Package Status Report (SPDPSR). Refer
to SPDPSR format in Appendix B for completeness and accuracy. Send the
SPDPSR to MSD and the relevant Proponent/MRO organizations.

4.11 Coordinate with MSD to arrange for SPDP kick-off meetings with suppliers.
Obtain all necessary data, SPDP checklists, instructions how to assemble SPDP,
and other information required to train the suppliers.

4.12 Notify MSD immediately if an equipment PO is canceled.

4.13 Initiate SPDP Waiver Requests if the new equipment is identical or nearly
identical to equipment previously supplied to Saudi Aramco (See Appendix E
for details).

5 Responsibilities - Materials Standardization Division (MSD)

The responsibilities of MSD are summarized but not limited to the following:

5.1 Participate in the Project Kick-off and Bid Explanation meetings, as required.

5.2 Conduct Spare Parts Kick-off meeting sixty (60) calendar days prior to the issue
of first requisition.

5.3 Review SPDP Waiver requests, and approve/reject as appropriate.

5.4 Provide training to the SPC and to other concerned personnel on how to
assemble complete and acceptable SPDPs.

5.5 Review Monthly SPDPSR (Appendix B), for completeness and accuracy.
Determine which items will require SPDPs. Send comments, if any, to the
SAPMT.

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