A Computerised Pet Management System for better pet

management.
Jan- April 2021

BOBIT/NRB/8747/18
1 Introduction
1.1 Background
The relationship between Man and pets was present long before advertising
and publishing industries discovered them. To man pets are loyal companion
for many years and therefore, Pets shared in the man’s comforts. Although
human has kept pets for long time, the quality of interaction between the man
and his pets is changing. There are indications that human being nowadays
expresses themselves more to pets than their own species. They communicate
effectively with them, can express their affection for and understand his/her
pets more easily. The modern society pattern is such that human beings
tend to turn to animals to compensate the feeling of isolation and perhaps
for simple life pleasures that comes with pets [1].
Human beings are feeling inadequate and are constantly set apart by a
rapidly changing world. This is evidenced by their preoccupation with ani-
mals, their importance’s and as well as the preferences for certain species [2].
Due to this impending and unavoidable growth and relationship between
the pet population and their involvement in today’s daily family life, it is
necessary to have an integrated, easy to use, user friendly system that will
have pet information before domestication and as well their schedule ser-
vices. Through such system, we can gain a lot of insight so as to effectively
understand the life cycle, History, character and even the role played by pets
in a modern society. The Pet Management System (PMS) is a system that
will provide the management for the pets, which include pet information,
customer information and services such as cleaning, bathing, Schedule check
-ups and maybe blow drying. The most critical step is pet’s registration
before any services is offered. All the important criteria such as name of the
seller, the pet’s name, breed, date of birth, and color need to be fulfilled in the
form given/downloaded to/by the seller of the pet or during pet acquisition.
If a customer wishes to buy any pet through the system, they also need to fill
up the transaction form and when the transaction complete, they will own
the pet complete with a pet’s birth certificate. This system is developed so
as to help any pet shop, pet owner or interested party to store, retrieve, view
and even manage their pet information. The (PMS) covers many modules
such as the registration, services, transaction, vaccine schedule and general
pet information. The system utilizes free and open-source software’s and
languages interface by using Python Django, Html, CSS and Javascript for
front end and MySQL /or PostgreSQL for databases to produce user friendly
systems.

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1.2 Problem Statement
Pet Management firms are continuously facing great challenges arising from
using the manual system. Most of the challenges include inconsistency in
data entry and keying of information, Reduction in sharing information and
customer services and time consuming for both inputting and retrieving in-
formation. This firms are continuously searching for better and new deploy-
ments to their information technology architecture and therefore, there is
need for a robust, responsive and client-oriented system architecture in their
information technology architecture. The system should be able record pet
information, seller/buyer information, key organization business processes
and the metadata generated, as well store information on employees’ inven-
tory. This will solve the current challenge of lack of a robust system for
storage of data, as well as templates for data entry, and reporting services
that will produce properly formatted data that serves both clients and em-
ployees alike.
Many pet firms and shops have previously tried to use management sys-
tem and software’s but the disadvantages often outweigh the advantages,
this has slowed the process of pet acquisition, sell and even general inventory
[3].Therefore, there is a need for an easy-to-use, low-cost/free, open-source
database system for operational data storage, as well as a reliable website-
hosting system. There is also need for a well-designed, modern responsive
website that allows for easier client interaction, staff log in/signup, as well
as a portal for staff to quickly execute queries on pet’s availability and client
records.

1.2.1 Specific Objectives

The project will undergo a step by step phase into achieving the above men-
tioned objectives.This steps includes:
• Data collection that will be used for the pet management system im-
plementation.
• Then second step will focus on development of the project.
• Then the project testing will be carried out

1.3 Justification
This project is aimed at eradicating the manual system for most pet firms.
This will enable better analysis for the reports generated and hence decision
making by the management. The web interface both for Desktop and mobile

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will allow customers query and get informed on the status and profile of
available pets, previous history, schedule vaccination and any information
regarding their pet. Automated management systems give room for data
storage for a long period and thus easy follow up and references [4] The
system is developed with the aim to help pet entrepreneurs and pet enthusiast
to easily access information concerning individual pet.

1.4 Scope
This study will major in the development of pet management system for gen-
eral pet firms within Nakuru and Kenya. The main goal is to automate the
manual system and processes in order to ensure that there is an application
prototype for users and a customer queries and search .The application will
enable users at these firms to do routine data entry and report analysis to
the management for example; Pet records and booking admissions into the
pet shop as well give an opportunity to the customer to search for their pet’s
status and profile on their mobile phones.

1.5 Limitations
The major limitations in the development and deployment of the pet man-
agement system project will include;

• Kenyans adjusting to an automated pet management system

• Challenges in user training

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References
[1] Sanders Clinton R. (1993). Understanding dogs: caretakers’ attributions
of mindedness in canine–human relationships.

[2] Szasz Kathleen Petishism (1968). Pets and their people in the Western
World, Holt, Rhinehart and Winston, New York,

[3] Lin, C., & Hong, C. (2008). Using customer knowledge in designing
electronic catalog. Expert Systems with Applications, 34(1), 119-127

[4] Web based digital library management system. (2017). International

Journal of Modern Trends in Engineering & Research, 4(2), 71-75