Computer and Information System

Coursework Assessment
201930

Course CIB4603- Enterprise Resource Planning

Assessment Method Project

Date of Assessment Jun 16, 2020 Duration / Saturday

Deadline(s) Jun 27, 2020 (4:00 PM)

Maximum Mark 100 Percentage of 25%

Final Grade

Instructions to Students
1. This is an open book assessment.
2. This exam paper has 6 pages including the cover page.
3. Answer ALL questions.

Academic Honesty Statement

In accordance with HCT policy LP201- Academic Honesty
• Students are required to refrain from all forms of academic dishonesty as defined and explained in HCT
procedures and directions from HCT personnel.
• A student found guilty of having committed acts of academic dishonesty may be subject to one or more of the
disciplinary measures as outlined in Article 33 of the Student and Academic Regulations.
5‫إفادة األمانة األكاديمية‬
‫كاديمية‬9‫مانة األ‬9‫ األ‬LP201 - ‫وفقًا لسياسة كليات التقنية العليا‬
‫ والتوجيهات‬،‫ كما هو مبيّن وموضح في السياسات واإلجراءات الخاصة بكليات التقنية العليا‬،‫• يُطلب من الطلبة االمتناع عن كافة أشكال سوء األمانة األكاديمية‬
.‫الصادرة من موظفي الكليات‬
33 ‫• في حالة ارتكاب الطالب أي شكل من أشكال سوء األمانة األكاديمية سوف يتعرض الى واحد أو أكثر من التدابير التأديبية على النحو المبين في المادة‬
.‫من األنظمة األكاديمية‬

Student HCT
Student Name Signature
ID

CIS 201930 CIB4603 ProjectV1

After you have successfully worked through the Material Management and
Sales and Distribution case studies, you should be able to solve the following
task on your own.

Scenario:

The price of Chain Lock has decreased. Now the price is 50.00 USD.

Your company, GBI, has received a large customer order for 250 Chain Locks,
which should be delivered to the customer by July 31, 2020, from the Miami
distribution center.

As you will not have enough in stock, you start the procurement process by
creating a purchase requisition for 300 pieces. The vendor has to guarantee
that shipment is delivered on time so that you can meet the requirement of
your customer’s sales order.

Based on your inquiry of 300 pieces, the Mid-West Supply gives a new offer to
the price of 26.00 USD per piece. The Dallas Basic Bike gives an offer of 25.50
USD. Spy Gear also gives you a new offer of 30.00 USD. As a purchasing clerk,
your objective is to choose the best offer, and then pay the delivery.

To complete the given process, you will take on different roles within the GBI
Company. Overall, you will be working in the Materials Management (MM),
Sales and Distribution, and the Financial Accounting (FI) departments.

CIS 201930 CIB4603 ProjectV1

Employees involved

• East Rep. Miami

• Contract Administrator

• Warehouse Supervisor

• Warehouse Employee

• Inventory Supervisor

• Technical Office Assistant

• Buyer

• Receiving Clerk

• Accounts Payable Specialist

• Chief Accountant

• Sales Agent

CIS 201930 CIB4603 ProjectV1

CIS 201930 CIB4603 ProjectV1
CIS 201930 CIB4603 ProjectV1
Task Marks
Process Steps:
No. Allocated
1 Maintain Master Data 3
Create a purchase requisition for the material which is placed
out for bid so that a vendor can be chosen to fill the customer
2 4
demand. With a purchase requisition just created, confirm
that this event is visible in the stock/requirements list.
Initiate a business function that will be used to collect the
3 necessary pricing, delivery, etc. needed to support the 4
selection of a vendor to fill the need for your chain locks.
Responses received from the vendors are entered into the
4 3
procurement system.
5 The vendor with the lowest bid is selected. 3
A PO referencing the quotation is created and sent to the
6 4
successful vendor.
You will receive into inventory the stock item ordered (all of
the 300 within the timeframe requested and in high quality at
7 4
the Miami plant. Verify the physical receipt of the goods in
inventory.
8 The invoice is verified and entered into the system. 4
9 Settle the Accounts Payable balance. 4
Review the G/L accounts, and ensure that all financial
transactions are cleared. You should clearly explain the GL
10 6
Credit/Debit postings whenever there is a financial impact
from any of the above tasks.
11 Your customer, Philly Bikes from Philadelphia, wishes to profit 6
from your new initiative. They want to place a Sales Order for
250 Chain Locks. Since Philly Bikes is a long-term customer,

CIS 201930 CIB4603 ProjectV1

 the company gets a discount of 3% of the gross price for the
complete purchase.
Report: Complete, Format, Grammar, and Spelling 5

CIS 201930 CIB4603 ProjectV1

REPORT SUBMISSION (50%)

1. Each student completes the above process in the given sequence and
captures appropriate screenshots. The student will use their own master
data, identified by the 3-digit code (###).

2. Explain EACH business function along with its inputs and outputs. This
should be supported with appropriate screenshots.

3. Identify the employee and his/her role in each process step.

4. Whenever there is a financial impact of a transaction, explain clearly the

G/L account credit and debit postings.

Upload your complete report with the Project Cover Page to Blackboard course
assessment link.

Individual Project Assessment (50%)

The project submission will be followed by an individual assessment.

CIS 201930 CIB4603 ProjectV1