BUSINESS

CONTINUITY
PLAN

Company name
Company website

VERSION Date
DATE: Date

VERSION HISTORY

REVISION
VERSION APPROVED BY DATE DESCRIPTION / NOTES AUTHOR

PREPARED
TITLE DATE
BY
APPROVED
TITLE DATE
BY

1
CONTENTS

1. PRIORITIES – BUSINESS FUNCTION RECOVERY ....................................................................................................... 3

2. STRATEGY FOR RELOCATION.................................................................................................................................. 3

3. ALTERNATIVE BUSINESS SITES.................................................................................................................................. 3
4. PLAN OF RECOVERY.................................................................................................................................................. 4

5. PHASES OF RECOVERY.............................................................................................................................................. 4

A. DISASTER DECLARANCE .................................................................................................................................................. 4

B. ACTIVATION OF THE PLAN ...................................................................................................................................... 4

C. OPERATIONS ON ALTERNATIVE SITES...................................................................................................................... 4

D. SHIFT BACK TO PRIMARY SITE .......................................................................................................................................... 4

6. BACKUP OF RECORDS................................................................................................................................................ 5

7. PLAN TO RESTORE....................................................................................................................................................... 5

8. TEAMS RESPONSIBLE FOR RECOVERY .................................................................................................................... 5

A. JOB ROLES - TEAM ............................................................................................................................................................ 5

B. CONTACTS OF THE TEAM ................................................................................................................................................ 5

C. RESPONSIBILITIES OF THE TEAM ....................................................................................................................................... 6

D. TEAMS RESPONSIBLE FOR DEPARTMENTAL RECOVERY .............................................................................................. 6

9. RECOVERY PROCEDURES ....................................................................................................................................... 6

A. POTENTIAL PROCEDURE OF RECOVERY ....................................................................................................................... 6

10. APPENDICES ........................................................................................................................................................... 7

A. List of Employees Contact ............................................................................................................................................. 7

B. Priorities For Recovery ............................................................................................................................................. 7

C. Alternative Site Resources .............................................................................................................................................. 7

D. EOC Locations (Emergency Operations Center) ...................................................................................................... 7

E. Crucial Records ................................................................................................................................................................ 7

F. Lists of Vendors ................................................................................................................................................................. 7

G. Resources and Reports of IT System...................................................................................................................... 7

H. Information about Transportation to Alternative Site ............................................................................................... 7

I. Risk Assessments and Impact ................................................................................................................................ 7

J. Analysis of Impact on Business ...................................................................................................................................... 7

K. Lists of Recovery Tasks ..................................................................................................................................................... 7
L. Plans for Office Recovery ............................................................................................................................................... 7

2
1. PRIORITIES - BUSINESS FUNCTION RECOVERY
A disaster recovery team will use this strategy for recovering essential business operations at alternative location sites. IT
functions are restored by the information system and IT teams according to critical business functions.

2. STRATEGY FOR RELOCATION

3. ALTERNATIVE BUSINESS SITES

Organizations use alternative business sites and strategies for relocation in a disaster or disturbance that can prevent the
perpetuation of the business processes at the original website. The strategies must include both short and long-term
relocation sites when any disruption arises.

3
4. PLAN OF RECOVERY

5. PHASES OF RECOVERY
These activities are required most for the continuation of the business. Similarly, the recovery plan must aim for these crucial
business functions. This sequence is how the recovery plan must proceed:

A. DISASTER DECLARANCE
When a disaster happens, the company first needs to declare it and make the decision to activate
the recovery plan.

B. ACTIVATION OF THE PLAN

The business launches the business continuity plan at this phase. It continues until the company
has set up and secured an alternative worksite, and the business operations are relocated.

C. OPERATIONS ON ALTERNATIVE SITE

This phase is active until the primary facility is secured and restored by the business.

D. SHIFT BACK TO PRIMARY SITE

This phase continues until the business operations are moved back appropriately to the original
site by the company.

4
6. BACKUP OF RECORDS

7. PLAN TO RESTORE
IT professionals of the disaster recovery teams control, maintain, and check on all the records that are crucial for the
perpetuation of business operations. These records can be affected by disasters or facility disruptions. The teams back up
and store essential files to an offsite location.

8. TEAMS RESPONSIBLE FOR RECOVERY

The company sets up recovery teams and categorizes the participants into appropriate groups according to the job role
and title. A team leader is designated for each team by the organization. A certain role or duty is assigned to the rest of the
members of the team.

A. JOB ROLES IN THE TEAM

Team member, Team Leader, Backup Team Leader

B. CONTACTS OF THE TEAM

Contacts are stored in the Contacts List Appendix

5
 C. RESPONSIBILITIES OF THE TEAM
Admin/Finance, PR/HR Officer, Incident Commander, Legal/Contacts, Information Technology

D. TEAMS RESPONSIBLE FOR DEPARTMENTAL RECOVERY

EOC Administration Team, ECO Communications Team, Information Technology Recovery
Team, Business Continually Coordinator, EOC Human Resources Team, Emergency Response
Team

9. RECOVERY PROCEDURE
The company notes down the specific tasks and activities required for recovering standard and critical business operations.
It describes all strategies by specifying the precise set of activities and tasks required for appropriate recovery.

A. POTENTIAL PROCEDURE OF RECOVERY

i. Disaster Taking Place

ii. Notification to the Management

iii. Preliminary Assessment of Damage

iv. Disaster Declaration

v. Activation of plan

vi. Relocation to Alternative Sites

vii. Temporary Procedure Implementation

viii. Communication Establishment

ix. Data Restoration Process and Communication through Backup Location

x. Alternate Site Operations Commencement

xi. Work Management

xii. Transition to Primary Operations

xiii. Termination of Alternative Site Procedure

6
 xiv. Relocation of Resources to Original Site

10. APPENDICES
All the appendices required for carrying out a BCP are listed in this section. The appendices include:

A. LIST OF EMPLOYEE CONTACT

B. PRIORITIES FOR RECOVERY

C. ALTERNATIVE SITE RESOURCES

D. EOC LOCATIONS (EMERGENCY OPERATIONS CENTER)

E. CRUCIAL RECORDS

F. LISTS OF VENDORS

G. RESOURCES AND REPORTS OF IT SYSTEMS

H. INFORMATION ABOUT TRANSPORTATION TO ALTERNATIVE SITE

I. RISK ASSESSMENTS AND IMPACT

J. ANALYSIS OF IMPACT OVER BUSINES

K. LISTS OF RECOVERY TASKS

L. PLANS FOR OFFICE RECOVERY

7
 DISCLAIMER

All information, articles, and templates provided on the website by Smartsheet are only for reference.
We attempt to keep the information correct and up to date, but we do not make any representation or
warranty promising completeness, suitability, accuracy, availability, or reliability with respect to the
website and the information, templates, related graphics or articles on the website. Therefore, any
reliance placed on the information is strictly at your own risk.