Appendix 1.

1
Authority Limit Table

Limit in value Pre- Invoice /

Supporting Supporting Payment Supporting Registration to
No Purchasing Item IDR USD (1 USD = Bidding Process Acquisition Authorization I Authorization II Authorization III Authorization IV Authorization V Receipt Signature I Signature II Authorization I Authorization II
Documents Documents Approval Documents FA
10,000 IDR) Approval Signed
1 Budgeted Capital Expenditure <= IDR 10,000,000 USD 1,000 Written Required, if Official Memo Dept Head/ GA Dept. Head - - - Required Approved Requestor - Required Approved Official GA Dept. Head - Not Required
(Computer, Office Equipment, Quotation min 1 the requestor Proposal Branch Manager Official Memo Memo Proposal
Software, F&F) <= IDR 50,000,000 USD 5,000 Written is not come Vendor Dept Head/ GA Dept. Head & Planning Head - - Proposal Requestor GA Payment Vendor Bid GA Dept. Head Administration Required
Quotation min 2 from GA Bid Branch Manager Admin Group Vendor Bid Officer Comparison Group Head
department Comparison & Group Head Head Comparison Purchase Order
Purchase Order Delivery Notes
<= IDR 3,000,000,000 USD 300,000 Written Dept Head/ GA Dept. Head & Planning Head & President Director - Requestor GA Payment GA Dept. Head & President Director Required
Delivery Notes Invoice
Quotation min 3 Branch Manager Admin Group Ficon Group Head Officer Admin Group
& Group Head Head Head
Above IDR 3,000,000,000 USD 300,000 Written Dept Head/ GA Dept. Head & Planning Head & President Director Parent Bank Requestor GA Payment Required
Quotation min 3 Branch Manager Admin Group Ficon Group Head (Representative of Officer
& Group Head Head BOC)
2 Unbudgeted Capital Expenditure All Value above All Value Written Required Official Memo Dept Head/ GA Dept. Head & President Director Parent Bank - Required Approved Requestor GA Payment Required Approved Official GA Dept. Head & President Director Required if the
overall budget above overall Quotation min 3 Proposal Branch Manager Admin Group (Representative of Official Memo Officer Memo Proposal Admin Group amount > IDR
budget Vendor & Group Head Head BOC) Proposal Vendor Bid Head 10 mio
Bid Vendor Bid Comparison
Comparison Comparison Purchase Order
Purchase Order Delivery Notes
Delivery Notes Invoice

3 Budgeted Operating Expenses - <= IDR 10,000,000 USD 1,000 Not Required Required, if - - - - - Required Original Invoice Direct - Required Invoice GA Dept. Head Administration Not Required
Regular (Salary, Stationary, <= IDR 50,000,000 USD 5,000 the requestor Supervisor Group Head
Electricity, Water, PABX, other <= IDR 3,000,000,000 USD 300,000 is not come
regular exp from department) Above IDR 3,000,000,000 USD 300,000 from GA
department
4 Budgeted Operating Expenses- <= IDR 10,000,000 USD 1,000 Written Required Official Memo Dept Head/ GA Dept. Head - - - Required Approved Requestor - Required Approved Official GA Dept. Head - Not Required
Irregular (Advertising/ Gimmick, Quotation min 1 Proposal Branch Manager Official Memo Memo Proposal
Promo, R&D Expense) <= IDR 50,000,000 USD 5,000 Written Vendor Dept Head/ GA Dept. Head & Planning Head - - Proposal Requestor GA Payment Vendor Bid GA Dept. Head Administration
Quotation min 2 Bid Branch Manager Admin Group Vendor Bid Officer Comparison Group Head
Comparison & Group Head Head Comparison Purchase Order
Purchase Order Delivery Notes
<= IDR 3,000,000,000 USD 300,000 Written Dept Head/ GA Dept. Head & Planning Head & President Director - Requestor GA Payment GA Dept. Head & President Director
Delivery Notes Invoice
Quotation min 3 Branch Manager Admin Group Ficon Group Head Officer Admin Group
& Group Head Head Head
Above IDR 3,000,000,000 USD 300,000 Written Dept Head/ GA Dept. Head & Planning Head & President Director Parent Bank Requestor GA Payment
Quotation min 3 Branch Manager Admin Group Ficon Group Head (Representative of Officer
& Group Head Head BOC)
5 Unbudgeted Operating Expenses All Value above All Value Written Required Official Memo Dept Head/ GA Dept. Head & President Director Parent Bank - Required Approved Requestor GA Payment Required Approved Official GA Dept. Head & President Director Not Required
overall budget above overall Quotation min 3 Proposal Branch Manager Admin Group (Representative of Official Memo Officer Memo Proposal Admin Group
budget Vendor & Group Head Head BOC) Proposal Vendor Bid Head
Bid Vendor Bid Comparison
Comparison Comparison Purchase Order
Purchase Order Delivery Notes
Delivery Notes Invoice

6 Cash Disbursement (Petty Cash, <= IDR 1,000,000 USD 100 Not Required Required Advance Dept Head/ - - - - Required Approved Dept Head/ - Required Original Receipt / GA Dept. Head - Not Required
Miscellaneous, Business Trip and Application Branch Manager Advance Branch Bill
other expenses need an Advance Form Application Form Manager Related Expenses
payment) <= IDR 6,000,000 USD 600 Dept Head/ Group Head - - - / Approved Dept Head/ Group Head Claim Form/
Branch Manager Memo Branch Approved Memo
Manager
Above IDR 6,000,000 USD 600 Dept Head/ Admin Group President Director - - Dept Head/ Admin Group
Branch Manager Head Branch Head &
& Group Head Manager & President
Group Head Director
7 Cash Reimbursement (Business <= IDR 1,000,000 USD 100 Not Required Required, if - Direct Supervisor - - - - Required Original Dept Head/ - Required Original Receipt / GA Dept. Head - Not Required
Entertainment) the amount Receipt / Bill Branch Bill
shall exceed Manager Business
<= IDR 6,000,000 USD 600 the limits Dept Head/ President Entertainment
Branch Director Claim Form
Manager & Entertainment
Group Head Detail List

Above IDR 6,000,000 USD 600 President Parent Bank

Director (Representati
ve of BOC)
8 Donation All Value All Value Not Required Required Official Memo Admin Group President Director - - - Required Approved Requestor GA Head Required Approved Official GA Dept. Head & President Director Not Required
Proposal Head Official Memo Memo Proposal Admin Group
Proposal Head

Note:
- For Payment approval, the amount should be as per contract amount.
- To settle an advance payment with no receipt will need an approved memo.
- The control currency is IDR & USD depending on the proposal/ quotation from the vendor
Appendix 1.2
Fixed Asset Category Standard

FA CATEGORY FA NAME
COMPUTER EQUIPMENT
CABLE
CARDS
CASTELLE FAX PRESS 500
CATALYST
COMPUTER SET
CPU
CPU SERVER
CYSCO SYSTEMS
DESKTOP CASING
EXTERNAL HARD DISK
HARDWARE
HUB
INSTALLATION
INTRANETWARE
MODEM
MODULE
MONITOR LCD
NOTEBOOK
NOVEL
PERIBIT
PRINT SERVER
PRINTER
ROUTER
SENTINELS
SERVER & RACK
STATION
SWITCH
UPS
WORK STATION - COMPUTER
FURNITURE & FIXTURE
CABINET
CEILING
CHAIR
CHAIR - MEETING
CHAIR-MEETING
CHAIR-WORKING
CHECK COUNTER
DESK
DESK-MEETING
DESK-WORKING
HANGER
LAMP
PAINTING
PARTISI
STATUE
WORK STATION
FURNITURE & FIXTURE-METAL
ACCESS DOOR
CABINET METAL
CASH BOX
DRAWER METAL
FILLING CABINET
PARTISI
SAFE DEPOSIT BOX
IMPROVEMENT OFFICE
CABLING INSTALLATION
CABLING RENOVATION
CEILING
ELECTRICITY INSTALATION
ELECTRICITY WORK
FIT OUTWORKS
INTERIOR RENOVATION
INTERIOR WORK
NEON BOX - CHINATRUST
RENOVATION
RETENTION
OFFICE EQUIPMENT
AC
ALARM
ALARM FIRE
ALARM HEAT
ALARM KICK
BANK NOTE COUNTER
BANK NOTE COUNTER STANDING
CALL CLASSIFIER CARD
CAMERA
CCTV
Appendix 1.2
Fixed Asset Category Standard

FA CATEGORY FA NAME
CCTV CAMERA
CCTV DECORDER
CCTV DEDICATED MICRO
CCTV DEDICATED MICRO
CCTV TV
CCTV TV MONITOR
EXCHANGE RATE BOARD
FIRE EXTINGUISHER
FRANKING MACHINE-FISCAL STAMP
GENSET DIESEL
JETCOUNT
MACHINE ABSENCE
MACHINE CHECKER
MACHINE COUNT MONEY
MACHINE DETECTOR - USD
MACHINE DETECTOR MONEY - USD
MACHINE ENCODE
MACHINE FAX
MACHINE FOTOCOPY
MACHINE MICR
MACHINE MONEY COUNT IDR
MACHINE MONEY COUNT USD
MACHINE MONEY DETECTOR - IDR
MACHINE MONEY DETECTOR - USD
MACHINE PHOTOCOPY
MACHINE TYPE
MACHINE TYPE ELECTRIC
PABX
PANEL
PAPER SHREDER
PBX
PROJECTOR
PROJECTOR DESKTOP
PROJECTOR OVERHEAD
SCANNER
STABILIZER
TELECONFERENCE
TELEPHONE
TELEPHONE PABX
TIME STAMP
TV
VALAS BOARD
VAULT
VIDEO RECORDER
VOICE RECORDING
SOFTWARE
WEBLOGIC SERVER
BANKING TAX ON-LINE SYSTEM
BUSINESS ENGLISH SYSTEM
CRYSTAL REPORT
E.D.I.
FIDELITY
FIREWALL SERVICES
FORTIGATE FIREWALL
IBM WEB SPHERE
LOAN ORIGINATION SYSTEM
MACRO
MS OFFICE
PAYROLL PROGRAM
PROFILE CUSTOMIZATION
REUTERS
RTGS APPLICATION
SOFTWARE LICENSE
STB REPORTER
SYBASE ASE
UPGRADE ALLTEL
UPGRADE SOFTWARE
WINDOWS SERVER
SERVICE & MAINTENANCE
S&M - HARDWARE
S&M - SOFTWARE
S&M - BUILDING
VEHICLE
VEHICLE
LAND & BUILDING
RUKO - OFFICE
 OFFICIAL MEMO PROPOSAL

Page : 1 Preparation Date: 3-Mar-21

Memo Reference
Document Type Ordinary / Urgent / Most Urgent 162/CLG/XII/2018
Number

Completion Date ASAP

Class Ordinary / Confidential / Most Confidential Document
Prepared by Eko Setiawan

Subject CLG Trip Contest Program 2019

Background Reward is a part of Growth Strategy
To maintain a good momentum in Q3 and Q4 2019, a motivational program is needed to increase the motivation of the team to get
better results in 2019, and also Trip Program is useful for stimulate better performance, solid and strong team

Proposal Propose a trip contest program for CLG team.

Kindly please find more details attached.

Your approval is highly appreciated.

Approval Authorized Agree O Comment /

Person In Charge & Signature
Passed To Approver Not Agree X Reccomendation

v President Director

Mr. Frank Huang

date: __________

Group Head
Vera Herdianti
v Financial Controller date: __________
Group

Management Accounting Dept Head

Rafles Tobing
date: __________

v HR and Administration
Group Group Head
Titiek Tjahjadi
date: __________

v Corporate Banking
Group Director
Liliana Tanadi
date: __________

Group Head
Erwin Wiryawan
date: __________

v Consumer Lending
Group

Product & Marketing Dept Head

Juliana
date: __________

Public Loan Sales Head

Budiarto Candra
date: __________
 OFFICIAL MEMO PROPOSAL

Page : 1 Preparation Date: 3-Mar-21

Memo Reference
Document Type Ordinary / Urgent / Most Urgent 162/CLG/XII/2018
Number

Completion Date ASAP

Class Ordinary / Confidential / Most Confidential Document
Prepared by Eko Setiawan

Subject CLG Trip Contest Program 2019

Background Reward is a part of Growth Strategy
To maintain a good momentum in Q3 and Q4 2019, a motivational program is needed to increase the motivation of the team to get
better results in 2019, and also Trip Program is useful for stimulate better performance, solid and strong team

Proposal Propose a trip contest program for CLG team.

Kindly please find more details attached.

Your approval is highly appreciated.

Approval Authorized Agree O Comment /

Person In Charge & Signature
Passed To Approver Not Agree X Reccomendation
 Salary/Corporate Loan Sales Head
Lindriyati
date: __________

v Consumer Lending
Group

Collection Unit Head

R. Indrayanto
date: __________

Sales Support & Gov. Unit Head

Eko Setiawan
date: __________
 TRAVEL & CASH ADVANCE APPLICATION FORM
Preparation Date :

Purpose : Business Domestic/ Business Overseas/ Training Domestic/ Training Overseas/Others: ______________________

Name : Purpose : Prepared By : __________________ Date : ______________

Requestor
Position : Destination :

Department : Dept. Code: ________ Leave Date : Time : Job Delegator : __________________ Date : ______________
(Name)
Group : Arrival Date : Time :

Cash Advance Proposal - Employee to fill up Verify By : __________________ Date : ______________

Currency (USD) (IDR) HR/GA Department (name)

Rate Rp - /$

Approved By : __________________ Date : ______________

Fiscal Tax : Rp - Direct Supervisor (name)

Airport Tax : Rp -

Daily Allowance : days $ - Approved By : __________________ Date : ______________

TOTAL : $ - Rp - *) to be given by HR/ GA-Payment Officer Group Head (name)

Cash Advance Proposal - HR/ GA-Payment to fill up

Airflight fare : $ - Rp -

Hotel : days $ - Rp - Acknowledged By : __________________*) Date : ______________

Travel Insurance : $ - Rp - *) for training only Admin Group Head (name)

Training Fee : 0.00 $ - Rp -

Others (if any) : $ - Rp -

TOTAL : $ - Rp - *) to be paid by Company Approved By : _________________ *) Date : ______________

TOTAL COST : $ - Rp - *) overseas trip only President Director (name)

Attention:
1. Overseas Training should obtain an approval from President Director
2. After obtaining the official approval, the employee should send the document to
- HR department for Attendance Record
- GA department for Accomodation reservation and air ticket booking
3. Upon returning the employee should submit the Expenses Report Settlement form and receipts to HR/ GA for verification and reimbursement.
4. Daily Allowance Terms & Condition:
- Daily allowance due at 12:00 AM arrival time - after stay overnight - local time
 EXPENSE REPORT SETTLEMENT
Requestor : Dept. Code : #N/A Travel Purpose : Date Prepared :

Dept/Group : Travel Type *) : Business (7060025) Period of Activity : Local Currency : IDR

RATE PLACE DATE TRAVELLING MEALS/ SNACK TOTAL

Others (For other expenses not classifiable in
TAX - FISCAL/ TICKET / ENTERTAINMENT- MEETING - PANTRY Stationary this Expense Report Form)
CURRENCY HOTEL MEALS TELP/LAUNDRY AMOUNT
AIRPORT/GST TRANSPORT Non Employee Employee SUBSIDY-by GA
1070100 7060023 7060006 Details Amount IDR

IDR
Rp Rp - Rp -
Rp - Rp -
Rp - Rp -
Rp - Rp -
Rp - Rp -
Rp - Rp -
Rp - Rp -
TOTAL Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp -

NON IDR
USD $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
- $ -
TOTAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL EXPENSES (IDR) Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp - Rp -

CURRENCY EXCHANGE RATE HR/ GA to filled in*)
USD 0.00
SGD 0.00
NTD 0.00

Expenses Paid By the Bank (to be filled up by GA / HR) Expense Summary

Authorized Signature
Training Fee Rp - Cash Advance $ - Rp -
Prepared By : ________________ Date : ______________ Approved By : _______________ Date : ____________Travel Ticket Rp - Less: Total Expenses $ - Rp -
Requestor (name) Group. Head (name) Hotel Rp -

Approved By : _______________ Date : ______________ Received By : _______________ Date : ____________Insurance Rp - Balance Due BCI (Requestor) $ - Rp -
GA-Payment
Dept. Head (name) (name) Daily Allowance Rp -
Officer
TOTAL $ - Rp - TOTAL EXPENSES - THIS REPORT Rp -
*) Choose one of the option

NOTE:
- Expense reports must be prepared within five (5) working days from arrival from trip or completion of activity
- All Expense Report must be supported by original/ official receipts
- All Expense Report must be supported by copy of approved Cash Advance Application (if any)
Form 2.4
Payment Progress Report Form

PAYMENT PROGRESS REPORT FORM

Preparation Date:

PO / Contract Reference Number : Date : Requestor Verification :

Purchase Type of Item : Supplier Name : Name : ____________

Date : ____________

Term of Payment based on PO/ Contract

Verify & Check By Proceed By

Term Due Schedule Amount Progress
GA-Purchasing GA-Payment

DP

Date: ____________ Date: ____________

Date: ____________ Date: ____________

II

Date: ____________ Date: ____________

III

Date: ____________ Date: ____________

IV

Date: ____________ Date: ____________

Other

Date: ____________ Date: ____________

Payment Completed Date : Prepared By

Name : ________________________
Date : ________________________
*) Please attach the signed document to invoice for payment process