Aklan Catholic College

Archbishop Gabriel M. Reyes St.

5600 Kalibo, Aklan, Philippines
Tel. Nos.: (036)268-4152; 268-9171
Fax No.: (036)268-4010
Website: http://www.acc.edu.ph
E-mail Add: aklancollege@yahoo.com

ACC Flexible Learning System

ACC Printing Office

Procedures and Policies
Reproduction
1. Only officially approved copy reproduction shall be made in the Printing Office.
2. Only the Printing Office Staff is allowed in the printing room and to operate the copy
machines.
3. Only the authorized representatives of the Office of the VP for Academic Affairs and the
Basic Education Principal can deliver the learning materials for reproduction to the
Printing Office.
4. Request of printing from other offices shall be made at the Business Center. The person
who made the request may deliver the paper for reproduction together with the printing
request slip.
5. Only learning materials or other papers with printing request slip duly signed by the
VPAA, BED Principal, or the Business Center manager will be accepted for
reproduction.
6. The printing request slip shall contain the following.
a. Name of the person requesting
b. Contact number
c. Document Title
d. Cluster number/Quarter number (write NA if not applicable)
e. Number of units (write NA if not applicable)
f. Number of pages
g. Number of copies
h. Date of Submission
i. Signatures of the office/department heads
7. The reproduction shall follow the first-come-first-serve basis. However, earlier clusters
will be prioritized.
8. The Printing Offices staff shall encode or log the entries in the computer or log book to
monitor transactions in the office.
9. After reproduction, the papers shall be stored in the shelf designated for the
program/grade they are made.
10. Once reproduction is done, the staff members shall notify the person who made the
request that the papers may be claimed.
11. The person who made the request shall claim the papers at the printing office and shall
sign he release log for proper documentation.
12. Given that a module of 50 pages, requiring 30 copies, is submitted on time, the
reproduction time is estimated to be 8 hours (or one working day).

Reporting and Coordination

1. The staff shall regularly and promptly communicate with the Business Center, the
OVPAA and/or the Principal’s Office significant developments in the office such as
depleting materials, malfunctioning machines, reception of unapproved requests,
missing resources, etc.
 2. The staff shall prepare a monthly report to the Business Center for proper accounting.
The report shall be submitted on the last Wednesday of the month.
3. A report shall be submitted to the different offices of their transactions in the Printing
Office every last Wednesday of the month.

Maintenance and Troubleshooting

1. Cleaning and maintenance check will be made by the copy machine provider every first
week of the month.
2. Troubleshooting shall be performed by the staff when trouble arises. Mechanical failures
that cannot be dealt with by the staff, shall be referred immediately to the copy machine
technician assigned to the school. The contact number of the technician is 0907 620 2924.
3. The staff shall maintain the cleanliness of the office and functionality of fixtures and
tools. The members shall report to the Business Center damaged, busted, or broken
fixtures or tools.

Materials

1. One month before the beginning of the school year, the staff shall coordinate with the
OVPAA and BED Principal on the materials for printing (i.e. number of print papers,
ink, toner, master). The staff shall then make the request with the recommending
approval of the OVPAA and Office of the Principal.
2. The staff shall create an updated inventory of materials, their utilization, and errors in
printing and shall include this in the monthly report.

Approved by:

Rev. Fr Jose Gualberto I. Villasis, Ph.D.

Rector-President