GROUP MEMBERS :

1. Andres ( Compensation & benefit)

2. Cyinthia Ellen Novianty (HR manager)
3. ElisiaFransiska ( General Affairs)
4. VonnyTioWijaya (HR development & Recruitment)
5. Deven (Payroll Staff)

Business Fields : Building Material Distributor

Organization Structure:

Director

Operatio
finance Manager HR manager
Manag

Compensation &
Accounting cashier Benefit Ma
supervisor

General Affairs

Hr Development
& Recruitment

Payroll Officer

Job Description :

1. Director
Director is the highest leader of a company who has an important task and role in the
running of a company. One of the main director’s duties is to formulate, communicate
and implement the vision, mission and direction that the company will take to its
employees. The director of the company must ensure that every employee understands
 the goals the company is trying to achieve. To do this, company directors must
communicate at a level that makes employees really feel involved in this goal. That
way, they can be sure that their role in the company is appreciated. A directorappoint
people to lead specific divisions, regular meetings with senior company leaders,
evaluate company success, and follow internal and external competitive situations.

2. Operational Manager

An Operational Manager has a duty and responsibility to ensure the management and
control of the production process and distribution of all operational units is carried out
in a quality, effective and efficient manner and meets the applicable provisions and
standard operating procedures as well as standards desired by customers.

Job description
An operations manager’s responsibilities can include:

 Managing stock control and inventory checks.

 Having a keen eye on budgets and budgetary changes.
 Communicating changes in an order process to relevant parties.
 Ensuring that health and safety regulations are followed.
 Documenting procedures for third-party monitoring.
 Creating and monitoring projects and teams.
 Reviewing workloads and manpower to ensure targets are met.
 Supporting the CEO or executive team’s vision and process ideals.
 Ensuring staff working on processes are happy and operating efficiently.
 Supporting all functions of the business to work together.
3. Accounting

A Staff Accountant handles a company’s accounting procedures and maintains a healthy

financial profile ensuring compliance with state, federal, and local principles.

- Maintaining financial reports, records, and general ledger accounts.

- Preparing journal entries, analyses, and account reconciliations and assisting with
monthly close processes.
- Contributing to the development and review of annual operating budgets and
performance projections.
- Maintaining documentation for accounts payable, purchasing, and treasury and
conducting internal audits.
- Performing monthly balance sheet reconciliations.

4. Hr manager

Hr manager is the go to person for all employee-related issues. This means that your
HR manager duties will involve managing activities such as job design, recruitment,
 employee relations, performance management, training & development and talent
management. The job of HR manager is important to business success. People are our
most important asset and you’ll be the one to ensure we have a happy and productive
workplace where everyone works rto realize our established mission and objectives.

1) Bridge management and employee relations by addressing demands,

grievances or other issues.
2) Support current and future business needs through the development,
engagement, motivation and preservation of human capital
3) Develop and monitor overall HR strategies systems, tactics and
procesdures across the organization
4) Maintain pay plan and benefits program
5) Report to management and provide decision support through HR metrics
6) Ensure legal compliance throughout human resource

5. Finance Manager

The financial manager is a very important position in a company, because as the

spearhead of finance. The role of the financial manager can vary depending on the
size and complexity of an enterprise
The other duties of the financial manager are as follows:

1. Working closely with other managers to plan and forecast several aspects of
the company, including general financial planning.
2. Doing and operating the life of the company as efficiently and effectively as
possible by cooperating with other managers.
3. Important decisions in investment and various financing and all matters related
to these decisions.
4. Connecting companies with financial markets, where companies can obtain
funds and company securities can be managed.

The main responsibilities of the manager include the following:

1) Coordinating and controlling the planning, reporting and payment of tax

obligations in order to be efficient, accurate, on time, and in accordance with
appropriate government regulations.
2) Planning and coordinating the preparation of company budgets, as well as
controlling these budgets for effective and efficient use in supporting the
company's operational activities.
3) Managing the accounting function in processing financial data and
information to produce accurate financial reports required.
4) Planning and coordinating the development of financial and accounting
systems and procedures. Apart from that, it also controls its implementation
 to ensure that all financial processes and transactions run in an orderly and
orderly manner.
5) Plan and consolidate company-wide taxation to ensure costs and oversight of
tax regulations.
6) Planning, coordinating and controlling the company's cash flow (cash flow).
So that this can ensure the fact that funds for company operations and
financial conditions can remain stable.

6. Compensation and benefit supervisor

- Compensation and Benefits Supervisor administers corporate compensation and
benefits plans/programs.
- Ensures that the plans/programs are consistent with employer's policies and all
applicable federal and state laws.
- Being a Compensation and Benefits Supervisor implements corporate compensation
and benefits programs, policies, and procedures.
- Handles daily compensation and benefit operations in human resources department.
- The Compensation and Benefits Supervisor supervises a group of primarily para-
professional level staffs. May also be a level above a supervisor within high volume
administrative/ production environments.
- 6 Makes day-to-day decisions within or for a group/small department.
- Has some authority for personnel actions.

7. General Affairs
In doing its job, General Affairs coordinates a lot with other departments to find out
their needs and to plan a budget for the procurement of goods or services and their
maintenance costs. The goal is none other than so that all company operational
activities can run smoothly and company expenses do not exceed the budget.
Job description :

- General Affair places orders or purchases for the procurement of goods in order to
fulfill office facilities and infrastructure. By first, the GA division must make price
comparisons before making purchases of goods.
- General Affair makes regular payments for the needs of electricity, water, telephone,
internet network (wifi), employee BPJS fees, and several other routine payments. GA
estimates calculated funds accurately and if necessary automatically through a system.
- General Affair makes salary payments for Daily Workers. GA is the responsibility of
paying freelance daily workers (PHL) because their salaries fall into the category of
monthly office needs in their accounting.
- The General Affair maintains the assets (Maintenance Assets) that have been
purchased
8. HR development & recruitment
Human Resource Development is also commonly known as the Human Resources
(HR) Division. Usually responsible for handling employee management in a
company.
Management under the authority of HRD usually includes HR planning and development,
recruitment selection processes, and salary determination. In addition, HRD also regulates
compensation and work management, to foster working relationships between employees.

- Responsible for assisting and reporting to the HRD (Human Resources Of

Development) Manager in the field of labor hiring & firing.
- Developing a new employee recruitment selection procedure.
- Coordinate with other departments to collect annual employee demand plans and
create employee status data and monthly turnover for each division.
- Posting job vacancies, sorting applications, conducting psychological tests and
initial interviews to find suitable prospective employees.
- Recommend candidates based on the results of psychological tests and initial
interviews, and arrange follow-up interview schedules (user, HR, president), so that
the recruitment process can go well as planned.
- Prepare work agreements and work contracts for employees and update the validity
period of work contracts.
- Input employee data and into the system so that everything is recorded properly
- Make a report recapitulation of mutations, promotions and employee status
(additional children, married, quit).

9. Payroll Officer
Staff payroll duties are closely related to employee salary arrangements. In a
company, the presence of payroll staff will greatly help Compensation and Benefit
Supervisors in the employee payroll process in a company. In carrying out their
duties, payroll staff can now rely on a payroll application whose program can be run
online.

Payroll software is a payroll administration system that includes making slips,

dividing the portion of the salary between working hours, overtime, and deducting
wages when employees are on leave. Here are some payroll staff tasks that are made
easier to do thanks to the payroll software:

- Prepare and Input Employee Attendance Data

 - Payroll staff is tasked with preparing employee attendance data carefully and
making input when preparing employee salaries towards the end of the month.
- Prepare files related to employee salaries
- To maintain financial order in the company, payroll staff also need to prepare files
related to employees' salaries. Files related to employee salaries are not just basic
salaries.
- Prepare Employee Salary Slip
- Make a Monthly Salary Report for Employees
- Create Tax Forms
10. Cashier
A Cashier's primary role is to assist customers in the in-store check-out process.
Main duties include ringing up sales, bagging items, requesting price checks,
honoring coupons, collecting payment and giving appropriate change :

- Handle cash, credit or check transactions with customers

- Scan goods and collect payments
- Ensure pricing is correct
- Issue change, receipts, refunds, or tickets
- Redeem stamps and coupons