A.

OVERVIEW OF THE BUSINESS WITH DATA MANAGEMENT TO BE USED

K&A Clothing Apparel is a start-up retail entity that sells different kinds of
fashionable clothing for men and women. K&A Clothing Apparel clothing industry tends
to be overly youth focused since the number of customers are mostly teenagers,
millennials and Generation Z and by following fashion trends, we will introduce to the
market our clothing designs that focused in anime characters and logo because this
generation are mostly fan of different anime and manga.
K&A Clothing Apparel would use the periodic inventory system because our
entity has high volume of sales with moderately priced merchandise. Also, most
businesses use periodic inventory system because it is convenient and this method
helps record the sales of our merchandise without hassle and consuming a lot of time in
tracking inventory every sale in inventory. K&A will update the record at the end of the
year to know the balance of inventory on hand.
K&A Clothing Apparel will use the different source documents in purchasing
inventory, selling merchandise, tracking of inventory, cash sales and receipts in sale of
merchandise and for the payment of employees or payroll. We have different source
documents that are related to our inventory, it may be in purchasing our supply or
selling to customers. We have purchased order that we will be issued to our supplier in
ordering and buying inventory that indicating the types, quantities, and agreed prices for
products. A sales order that we will send to our customers indicating a confirmation
before we deliver the request of our customers and after we delivered, we will send a
delivery receipt indicating that our merchandise was already delivered to our customers
and next would be the receiving report that indicating that the customer already
received and check the delivered order from us. Inventory stock card and inventory
sheets that would be our basis if we will order inventory to supplier or not. These are
general documents that will be kept in basis or our inventory amounts and flows. In sale
of merchandise, we will be kept the sales invoice that indicating the sale of merchandise
and the credit memo that indicating that the customers' sales return in order to update
our accounts Receivable or refund cash if the customer paid in cash.
 B. LIST RELEVANT DATA ATTRIBUTES THAT CONSTITUTE THE RECORD AND
FILE TYPE BELOW APPLICABLE.

A. Inventory Record: This record contains the details of every item that is used in the
organization

Attribute name
Item number – Primary key
Item description
Unit of measurement

BUSINESS DOCUMENTS/ RECORDS PRIMARY KEY

FOR INVENTORY RECORD
Purchase order Purchase invoice number
Inventory sheet Items/inventory
Inventory stock card No. of inventory / items
B. Cash receipts from customers: This records payments from customers

Attribute name
Check number – Primary key
Customer number
Date received
Bank name
Check number

BUSINESS DOCUMENTS/ RECORDS PRIMARY KEY

CASH RECEIPTS
Sales invoice Sales invoice number
Credit memo Client’s name
Customer’s check Check number

C.DRAW/ PRINT AND BRIEFLY DESCRIBE EACH ATTRIBUTE AND THE DATA
MANAGEMENT TO BE USED APPLICABLE IN THE KIND OF BUSINESS/ BUSINESS
ORGANIZATION.
DEBIT MEMO

A debit note' or debit memorandum is a commercial document issued by a buyer to a seller as a

means of formally requesting a credit note. Debit note acts as the Source document to the Purchase
returns journal. In other word it is an evidence for the occurrence of a reduction in expenses.

CREDIT MEMO

A credit note or credit memo is a commercial document issued by a seller to a buyer. Credit
notes act as a source document for the sales return journal. In other words the credit note is evidence of
the reduction in sales.
 K&A Clothing Apparel CREDIT MEMO
Jan. 2, 2021
Credit # [100]
HS Enterprise

Taguig Mendiola
Job To 1007
856-2356

Customer ID ABC123

Quantity Item # Description Unit Price Line Total

         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
Subtotal  

  Sales Tax  

Total  

Purchase order

A purchase order is a commercial document and first official offer issued by a buyer to a seller
indicating types, quantities, and agreed prices for products or services. It is used to control the
purchasing of products and services from external suppliers.

K&A Clothing
Apparel Purchase Order
 DATE 03/03/2020

PO # [123456]

VENDOR     SHIP TO  
K&A Clothing Apparel [Name]
856-3456 [Company Name]
1130 Mendiola, Taguig [Street Address]
1008 [City, ST ZIP]
[Phone]

REQUISITIONER SHIP VIA F.O.B. SHIPPING TERMS

       

ITEM # DESCRIPTION QTY UNIT PRICE TOTAL

[23423423] Product XYZ 15 150.00 2,250.00
[45645645] Product ABC 1 75.00 75.00
        -
        -
        -
        -
        -
        -
        -
        -
        -
        -
        -
        -
        -
        -
        -
        -
  [42]
SUBTOTAL 2,325.00
Comments or Special Instructions TAX -
  SHIPPING -
  OTHER -
  TOTAL ########
 
 

Delivery receipt

DELI
Delivery receipts are a widely used method of confirming that goods have been
delivered to a client, or to a point where the client can receive them from someone else. ... By
issuing these receipts, businesses can track all goods that have been delivered, and also who
received those goods.
K&A Clothing Apparel
1130 Mendiola, Taguig

1008

8536-354