ARTA Handbook (As of March 4 210PM)

Cover page
LOGO
CLIMATE CHANGE COMMISSION CLIMATE
CHANGE OFFICE
CITIZEN’S CHARTER
2021 (1st Edition)
LOGO
CLIMATE CHANGE COMMISSION CLIMATE
CHANGE OFFICE
CITIZEN’S CHARTER
2021 (1st Edition)
MANDATE
VISION
MISSION
SERVICE PLEDGE
LIST OF SERVICES
EXTERNAL SERVICES
1. Operationalization of the PSF
2. Technical assistance in accessing PSF
a. E-Learning
b. Mentoring
3. Technical support to climate finance programs (GEF)
a. Operationalization of the GCF
4. Issuance of LCO Accreditation
5. Partnership Development
6. Provision of Technical Services (Inputs)
7. Delivery of CapBuild Activities (Demand-driven)
8. Citizen's Charter for CCET
9. Compliance Report
10. Secretariat Services - Support to Climate Change Adaptation, Mitigation and
Disaster Risk Reduction - Provision of Information and Documents
11. Recruitment Selection and Placement
12. Collection of Bid Documents
13. Issuance of Tax Certificates
INTERNAL SERVICES
1. CRRTE
2. Secretariat to the Management Committee
3. Document Processing
4. Policy inputs to climate adaptation and mitigation-related documents
5. Vetting of climate change-related reports/documents/proposals/policies
6. Issuance of Legal Opinion
7. Contract Drafting and/or Review
8. Other General Legal Services
9. Other General Legal Services-Issuance of Certification Climate Change Tagging
Expenditure (CCET)
10. Secretariat Services – Commission Secretariat- Transmittal Documents
a. Secretariat Services - Support to Climate Change Adaptation, Mitigation and
Disaster Risk Reduction Secretariat - Provision of Information and Documents
Screen reader support enabled.
11. Use of Video Conferencing Service
12. Use of Motor Vehicle
13. Issuance of Service Record
14. Request for Motor Vehicle Repair
15. Repair of Property
16. Publication of Vacancy
17. Processing of Purchase Request
18. Request for Payment
19. Monetization of Leave Credits
20. Issuance of Various Documents
21. Issuance of Office Supplies and Materials
22. Issuance of Office Inspection and Acceptance Report
23. Issuance of Certificate of Availability of Funds
24. Issuance of Certified True Copy of 201 File Documents
25. Fuel Replenishment
26. Issuance of COE and COEC
27. Issuance of Certificate of Accumulated Leave Credits
28. Application for Leave
29. Press Releases, Speeches, Messages/Statements and Research/Response to
Interview Invitation
30. Posting on Social Media Accounts

1. Operationalization of the People’s Survival Fund
This service enables the Climate Change Commission to provide support in the
operationalization of the People’s Survival Fund, particularly in ensuring the climate
rationale and technical soundness of proposals, endorsement of project proposals, and
conduct of monitoring and evaluation.
Office of the Deputy Executive Director - People’s Survival Fund

Office or Division:
Unit
Classification: Highly Technical
Type of
G2G - Government to Government
Transaction:
Who may avail: PSF Board Secretariat
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
PSF Board Secretariat’s review and
technical evaluation of the CCC-CCO
requesting climate rationale (CRRTE)
of PSF project proposal (1) Original 1. PSF Board Secretariat
copy
Minimum documentary requirements to
access the Fund (1) Original copy
CRRTE Reports (1) Original/Digital 2. PSF Unit
copy 3. PSF Board Secretariat
Field Appraisal Report (1) Original copy 4. PSF Unit
Various transmittal memoranda,
briefers, and technical reports (1)
Original/Photocopy
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
Stage I. PSF Project Proposal Review and Evaluation, and Facilitation of
Commission Endorsement, for Deliberation and Final Approval by the PSF Board
1. Transmit PSF 1.1 Conduct of None 7 Days Development
1
project proposal/s the CRRTE Management
and attachments to Officer I, II, III,
the CCC, for Panel of
review and Technical
evaluation Reviewers and
Evaluators,
Deputy
Executive
Director,
Executive
Director
1
Refer to the Climate Rationale Review and Technical Evaluation Process
2. Receive results
of the CRRTE to
project proponents
If results of the
CRRTE deem the
PSF Board
proposal be further
Secretariat
enhanced, the
process for the
review of the
resubmitted
proposal shall
revert to step 1.
3. Conduct of Field PSF Board
Appraisal Secretariat
4. Transmittal of 4.1. Receive
the Field Appraisal results of field
Administrative
Report appraisal and 1 Hour
Officer
request for
endorsement
4.2. Scan and Administrative
upload Officer or
documents in a 1 Hour Development
folder/drive for Management
record keeping Officer
4.3. Processing
and transmittal of
the results of field
Development
appraisal and
Management
request for
Officer II and
endorsement to 1 Day
Development
the Offices of the
Management
Commissioners,
Officer III
through the
Commission
Secretariat
4.4. Submit 4 Days Commissioners
comments/inputs
and/or
endorsement of
the project
proposal/s to the
PSF Unit, through
Commission
Secretariat
4.5. Draft 4 Hours Development
memorandum for Management
the PSF Board, Officer II and
consolidating Development
inputs/comments Management
and/or Officer III
endorsement of
the
Commissioners
on the project
proposal/s
4.6. Review and Deputy
approval draft 2 Hours Executive
memorandum Director
4.7. Transmit the Administrative
approved Officer or
memorandum to 2 Hours Development
the Office of the Management
Vice Chairperson. Officer
4.8. Approval of
Vice
the endorsement 4 Hours
Chairperson
memorandum
4.8. Transmit the Administrative
approved Officer or
memorandum to 2 Hours Development
the PSF Board Management
Secretariat. Officer
5. PSF Board 2 Hours PSF Board
Secretariat (Paused Secretariat
receives and Clock)
acknowledges the
receipt of the
memorandum, and
subsequently
transmits the
memorandum to
the PSF Board for
deliberation and/or
final approval.
6. Approval of the 6.1. Signing of the None 1 Day Vice
PSF project resolution Chairperson or
proposal approving the Alternate
PSF project Representative
proposal/s for to the PSF
implementation Board
Stage II. Project Implementation, Monitoring and Evaluation
7. Coordinate with Paused Clock PSF Board
proponent for the Secretariat
signing of the
financial
agreement
8. Disbursement of Paused Clock PSF Board
the fund to the Secretariat
proponent
9. Implementation Paused Clock Project
of the project proponent
10. Conduct of 10.1. Coordinate None 1 Day Development
Periodic Monitoring with proponent/s Management
and Evaluation of on the conduct of Officer II and
the project PSF Monitoring Development
and Evaluation Management
Officer III
10.2. Review of None 2 Days Development
existing reports Management
and documents Officer II and
submitted by the Development
proponent Management
Officer III
10.3. Conduct of None 5 Days Development
interview/s and Management
spot monitoring Officer II and
with proponent/s Development
Management
Officer III
10.4. Drafting/ None 3 Days Development
updating of PSF Management
Monitoring and Officer II and
Evaluation Development
Report, for Management
submission and Officer III
approval
10.5. Review and None 1 Day Deputy
Approval of the Executive
Draft Monitoring Director
and Evaluation
Report
10.6. Transmittal None 4 Hours Administrative
of the Draft PSF Officer or
Monitoring and Deputy
Evaluation Report Executive
to the Office of Director
the Executive
Director, and the
Offices of the
Commissioners,
for review and
recommendations
10.7. Submission None 5 Days Commissioners
of the comments and/or
or inputs on the Executive
draft PSF Director
Monitoring and
Evaluation Report
Should there be
revisions/updates
/ comments,
revert to step
10.4.
10.8. Submission None 4 Hours Administrative
of the PSF Officer or
Monitoring and Development
Evaluation Report Management
to the PSF Board, Officer
through the PSF
Board Secretariat
Stage III. PSF Post-Implementation Study (Impact Analysis and Sustainability)
11. Conduct of Paused Clock PSF Board
Project Secretariat
Sustainability and
Impact Analysis
33 working
TOTAL
days
Justification: The operationalization of the PSF is pursuant to Republic Act 10174 or

the Climate Change Act, as amended, and the government policies of the PSF Board,
including the approved process flow which is a multi-stage process.
2. Technical Assistance in Accessing the PSF
a. PSF eLearning
This service was created pursuant to the role of the Commission in the utilization of the
Fund per RA 10174 to further extend technical assistance to eligible proponents,
specifically technical and focal officers of the local government units (LGUs) and local
community organizations (L/COs) towards improved access to the Fund.
Office or Division:
Unit
Type of G2C Government to Citizen
Transaction: G2G Government to Government
PSF Eligible Proponents (representatives from local government
Who may avail: units, local/community organizations, national government
agencies, and academe)
1. PSF e-learning eligible participants
(representatives from local government units,
Registration Form (1 Original Copy)
local/community organizations, national
government agencies, and academe)
CLIENT STEPS
1. Applicant to 1.1. Selection of None 3 Days Development
accomplish and successful Management
submit the applicants based Officer
registration form on the criteria
for the PSF 1.2. Post list of None 1 Day Development
eLearning successful Management
applicants Officer
through the PSF
social media
platform (includes
preparation of
publication
material to be
posted)
1.3. None 30 Minutes Development
Communicate to Management
the successful Officer
applicants
regarding their
acceptance to the
online course
2. Confirm interest 2.1. Acknowledge None 30 Minutes Development
on the online confirmation of Management
course interest Officer
2.2. Finalize list of None 2 Days Development
students for the Management
batch for posting Officer
6 Days, 1
TOTAL
Hour
b. PSF Mentoring
This service focuses on providing technical assistance to the eligible proponents to

enhance their draft PSF project proposals.

Office or Division:
Unit
Classification: Complex
Type of G2C - Government to Citizen
Transaction: G2G - Government to Government
Who may avail: PSF Eligible Proponents
Letter of request from the eligible
Eligible PSF Project Proponent/s
proponent (1 Original)
Adaptation references and documents
in relation to the proposed proposal and Eligible PSF Project Proponent/s
interventions (1 Original/Email copy)
Draft PSF Project Proposal, if available
Eligible PSF Project Proponent/s
(1 Original/Email copy)
CLIENT STEPS
1. Request for PSF 1.1 Acknowledge None 1 Day Administrative
Mentoring receipt of the Officer
request from the
eligible proponent
for PSF
Mentoring
Session
1.2. Review of None 3 Days Development

existing Management
documents Officer II,
submitted by the Development
proponent Management
Officer III
1.3 Feedback to None 1 Day Development

the proponent on Management
the schedule of Officer
PSF Mentoring
2. Requesting
Party (proponent)
to acknowledge the
receipt of the
communication.
TOTAL 5 Days
3. Issuance of L/CO Accreditation
This service focuses on providing technical assistance to the eligible proponents to

enhance submitted proposals and to assist proponents in developing their project ideas
and concepts into full-blown PSF project proposals.

Office or Division:
Unit
Who may avail: PSF Eligible Proponents, Registered students to the course
Requirements according to the
guidelines on LCO Accreditation (2 Proponent/s
Original Copies)
CLIENT STEPS
1. Submission of 1.1. Acknowledge None 1 Day Admin Officer
the application for receipt of the
accreditation documents and
proper protocols
on record keeping
1.2. Assessment None 9 Days Development
of documents and Management
conduct of site Officer
visits as
necessary
1.3 Decision on None 10 Days Commission
the Issuance of
Accreditation
2. Acknowledge
receipt of
accreditation
document and
proceed with the
drafting/submission
of PSF project
proposal
TOTAL 20 days
4. Support to the Global Environment Facility (GEF)
This service entails to provide assistance to the GEF Operational Focal Point (OFP) in
the Philippines, as the Multilateral Environmental Agreement (MEA) Focal Point Agency
(FPA) for climate change in the Philippines, by reviewing and endorsement of project
concepts and Project Identification Forms (PIFs) submitted under the Climate Change
focal area.
Office or Division: Office of the Deputy Executive Director

Who may avail: GEF Operational Focal Point, GEF Agencies
Letter from the GEF-OFP and/or GEF GEF Operational Focal Point
Agency/ies requesting for review and
endorsement of Project
Proposal/Project Identification Form
(PIF)/Concept Note from the CCC (1
original copy)
Project Proposal/Project Identification GEF Agencies
Form (PIF)/Concept Note and
attachments (1 original copy)

CLIENT STEPS
1. Transmit Letter 1.1. Conduct of None 7 Days Development
requesting for Climate Rationale Management
review and Review and Officer II,
endorsement of Technical Development
Project Evaluation Management
Proposal/Project (CRRTE)2 Officer III, Panel
Identification Form of Technical
(PIF)/Concept Note Reviewers and
from the CCC Evaluators,
2
Refer to the Climate Rationale Review and Technical Evaluation Process
Deputy
Executive
Director, and
Executive
Director
1.2. Transmittal of None 30 Minutes Administrative
the Officer or
comprehensive Development
report to the Management
Executive Officer
Director, for
reference and
consideration.
1.3. Review and None 5 Days Executive

approval and/or Director
endorsement of
the project
proposal/project
identification
form/ concept
note
1.4 Transmittal to None 30 Minutes Administrative

the GEF-OFP of Officer or
the report, or Development
endorsement if Management
necessary Officer
2. GEF-OFP to GEF-OFP
acknowledge the
receipt of the
document.
12 Days and
TOTAL
1 Hour
5. Partnership Development
The Climate Change Commission (Commission), the lead policy-making body of the
government created under the Climate Change Act of 2009 (RA 9729), as amended, is
mandated to create an enabling environment that shall promote broader multi-
stakeholder participation and integrate climate change mitigation and adaptation.
The collaborative arrangements entered into and by the Commission seek to implement
activities that contribute to national development plans and international commitments
such as the Sustainable Development Goals and Paris Agreement while fulfilling its
mandates as enumerated in the Climate Change Act, as amended.
Processing of requests for partnership shall be handled by the Strategic Partnership

Division (SPD), Evaluation Committee composed of representative from CCO Technical
Division, Office of the Secretary (OSEC), Office of the Deputy Executive Director
(ODED) Office of the Commissioners, Commission Secretariat, and the Legal Services
Division (LSD).
Office or Division: Strategic Partnership Division

G2B - Government to Business
Type of
G2C - Government to Citizens
Transaction:
G2G - Government to Government
NGAs, HEIs and academic institutions, LGUs, CSOs, Private
Who may avail:
Organizations
Letter of Intent (1 original copy) Client
Project Study or Business Case
Client
(optional) (1 original copy)
Company Profile (1 original copy) Client
Tracer Action Slip with instructions
OSEC
from the Secretary (1 original copy)
Notice of Meeting for Evaluation SPD-Partnership Development and Management
Committee (1 original copy) Unit
Letter of No Objection (1 original
Office of the Commissioners
copy per office)
Letter of Acceptance/ Letter of Non-
SPD, OSEC
Acceptance (1 original copy)
Proposal Evaluation Criteria Form (6
CCC Evaluation Committee
original copy)
Evaluation Results and
CCC Evaluation Committee
Recommendations (1 original copy)
Partnership Agreement document
SPD, LSD, OSEC, Client
(e.g. MOU, MOA) (4 original copies)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
Stage One Submission and Evaluation of the Proposal
1. Submission of 1.1 Receive None 1 Minute Administrative

Partnership the proposal Officer II
Proposal which SPD
includes:
Letter of Intent, Division Chief
Project Study or Strategic
Business Case, and Partnership
Company profile Division
1.2 Transmit None 5 Minutes Administrative

to the Chief Officer II
of SPD for SPD
appropriate
action
1.3 None 1 Day Chief
Communicat SPD
e the
instruction to
Partnership
Unit
None 3 Days Information
Officer III
1.4
SPD
Partnership
Unit
Sr. Science
responds to
Research
the Client
Specialist
SPD
1.5 None 1 Day Information
Partnership Officer III, SPD
Unit requests
Evaluation Administrative
Committee to Officer II
convene SPD
None 10 Days upon
1.2 Evaluation receipt of
Committee meeting
Meeting request
(paused-clock)
2. Attend meeting 2.1 In case None 1– 5 days
with Evaluation of failure of (paused-clock)
Committee. Satisfy evaluation,
unmet criteria if discuss
possible results with
Proponent.
Proponent is
given 5 days
to meet
criteria.
If proposal is
disapproved,
non-
acceptance
of proposal
to be
recommende
d.
2.2 Issuance None 3 working days C, SPD
of evaluation
results and Information
Committee Officer III, SPD
recommend
ations to the
Office of the Administrative
Secretary Officer II, SPD
2.3 None 3 days
Commission (paused-clock)
Secretariat to
submit copy
of the
Proposal,
evaluation
result and
recommenda
tions from
the
Evaluation
Committee to
the
Commission
ers for
review.
2.4 None 10 days
Commission (paused-clock)
ers’ review of
the Proposal.
Issuance of
Letter of No
Objection if
applicable.
2.5 Cover None 3 days C, SPD
Memo and
Letter of Sr. Science
Acceptance Research
or Letter of Specialist, SPD
Non-
Acceptance
submitted to
the Office of
the Secretary
for
consideration
2.6 Issuance None 1 day Sr. Science
of Letter of Research
Acceptance Specialist, SPD
or Letter of
Non- Administrative
Acceptance Officer II, SPD
to the Client.
Schedule
meeting if
proposal is
approved.
40 days, 6
SUBTOTAL
minutes
Detailed Discussion between the Commission and the
Stage Two
Proponent
3. Attend 3.1 Conduct C, SPD
meeting with meeting to
CCC to discuss Information
discuss terms terms and Officer III, SPD
None 1 day
and conditions
conditions of of the Sr. Science
the proposed partnershi Research
partnership. p. Specialist, SPD
3.2
Presentation
of the
proposed
None 1-5 days C, SPD
partnership
to the
Management
Committee
3.3 None 20 days Information
MOU/MOA Officer III, SPD
preparation
Sr. Science
Research
Specialist, SPD
3.4 Issuance Sr. Science
of copy of the Research
MOU to the Specialist, SPD
None 3 days
Commission
ers for their Administrative
review. Officer II, SPD
3.5
Commission
10 days
ers review None
(paused-clock)
the
MOU/MOA
Information
3.6 Revision Officer III, SPD
of the
None 5 days
MOU/MOA if Sr. Science
necessary Research
Specialist, SPD
3.7
Transmittal C, SPD
of cover
memo and Information
revised draft None 1 day Officer III, SPD
of the
MOU/MOA to Administrative
the ED for Officer II, SPD
approval
3.8 ED’s
review,
approval,
and signing 5 days
None
of the CSW (paused-clock)
(memo and
revised
MOU/MOA
SUBTOTAL 46 days
Stage Three Institutionalization of Partnership

4.1 Presentati
on and
Information
4. Attend meeting Discussion
None 1 day Officer III, SPD
with CCC of
MOU/MO
A to Client
4.2 Revision None 4 days
of the
MOU/MO
A, if
necessary
Information
4.3
Officer III, SPD
Finalization None 10 days
of MOU/MOA
4.4 ED’s
review,
approval,
and signing
None 1 Days
of the CSW
(memo and
revised
MOU/MOA
5. Attend/Facilitate C, SPD
MOU signing 5.1 MOU/MO
None 1 day
from Requesting A signing Information
Party’s end Officer III, SPD
SUBTOTAL 19 days
105 days and 6
TOTAL
minutes
Partnership Development qualified for multi-stage processing
TOTAL PROCESSING TIME 105 days, 6 minutes

Stages Processing time
Stage One: Submission and Evaluation of the Proposal 40 days, 6 minutes
Stage Two: Detailed Discussion between the
46 days
Commission and the Proponent
Stage Three: Institutionalization of Partnership 19 ays
5. Provision of technical services (technical inputs)
This service describes the procedure on how internal and external clients can request
for technical inputs on documents being prepared for a particular purpose which may
include but is not limited to, project development, document preparation and finalization,
event or meeting preparation, among others.
Processing of such requests shall be handled by the Strategic Partnership Division
(SPD), and the Office of the Secretary (OSEC).
Office or Division: Strategic Partnership Division

G2B Government to Businesses
Type of
G2C Government to Citizens
Transaction:
G2G Government to Government
Who may avail: LGUs, HEIs, NGAs, CSOs, Private Sector
Letter of Request (1 original copy) Client
Office of the Secretary
from the Secretary (1 original copy)
CLIENT STEPS
1.1 Receipt of
Letter of
Request Administrative
1. Submission of with TAS Officer II, SPD
None 5 minutes
letter of request with
instruction Chief, SPD
s from the
Secretary
1.2
Transmittal Administrative
to C, SPD Officer II, SPD
None 5 minutes
for
appropriat Chief, SPD
e action
1.3 C, SPD
relays
instruction
None 1 day Chief, SPD
to
concerned
personnel
1.4 None 3 days Development
Concerned Management
Personnel Officer IV, SPD
responds
to the
Client, Information
confirm or Officer III, SPD
decline
request
per
guidance
of C, SPD.
If
approved,
set
meeting
with Client.
2.1 Discuss
Development
details of
Management
the
2. Discuss details of Officer IV, SPD
request
the request via None 1 day
with the
email or meeting Information
Client via
Officer III, SPD
email or
meeting.
Development
2.2
Management
Preparatio
Officer IV, SPD
n of None 10 days
technical
Information
inputs
Officer III, SPD
2.3
Submissio
Development
n of
Management
prepared
Officer IV, SPD
technical None 15 minutes
inputs to
Information
C, SPD for
Officer III, SPD
review and
approval
2.4.
Review
and
approval of None 1 day Chief, SPD
prepared
technical
inputs
Development
3.1 Submits Management
3. Acknowledge
technical Officer IV, SPD
receipt of None 30 minutes
inputs to
transmittal
Client. Information
Officer III, SPD
16 days, 55
TOTAL
minutes
7. Delivery of Capacity Building Activities (demand-driven)
This service describes the procedure in addressing client requests for capacity building
services.
Processing of such requests shall be handled by the Strategic Partnership Division

(SPD), Records Management Section (RMS), and the Office of the Secretary (OSEC).
Office or Division:
Strategic Partnership Development
G2B Government to Businesses
Type of
Transaction:
Who may avail: LGUs, HEIs, NGAs, CSOs, Private Sector
Letter of Request (1 original copy) Client

from the Secretary (1 original copy Office of the Secretary
or 1 photocopy)
Memorandum for the Executive

Director (MFED) on the submitted
SPD
request (1 original copy)
ED-approved MFED (1 original

Office of the Secretary
copy)
CLIENT STEPS
1.1 Receipt of
Letter of
Request Administrative
1. Submission of with TAS Officer II, SPD
5 minutes
Letter of Request with None
instruction Chief, SPD
s from the
Secretary
1.2 None 5 minutes Administrative
Transmitt Officer II, SPD
al to C,
SPD for
appropria Chief, SPD
te action
1.3 C, SPD
relays
instructio
n to None 1 day Chief, SPD
Capacity
Building
Unit
1.4 Capacity
Building
Unit
responds
to the
Client,
confirm
or decline
request
per Development
guidance None 3 days Management
of C, Officer IV, SPD
SPD. If
approved
, set
meeting
with
Client to
discuss
details of
request
2.1 Discuss
2. Discussion of the
details of
details of the
the
request through
request Development
an email or
with the None 1 day Management
meeting, provide
Client Officer IV, SPD
supplemental
through an
documents if
email or
warranted.
meeting
2.2 Submit a None 3 days Development
MFED on Management
the Officer IV, SPD
request
for
approval
of the C,
SPD
2.3
Transmitt
al of Administrative
MFED Officer II, SPD
None 5 minutes
signed
by the C, Chief, SPD
SPD to
RMS
2.4 RMS
transmitta
l of None 5 minutes
MFED to
OSEC
2.5 OSEC
review
and
signing of None 3 days
the
MFED, if
approved
2.6 Receipt Administrative
of MFED Officer II, SPD
None 5 minutes
from
OSEC Chief, SPD
3. Attend 3.1 If None 1 day Development
preparatory approved, Management
meeting with SPD finalization Officer IV, SPD
of
logistical,
and
technical
arrangeme
nts and
requireme
nts of the
request
* Financial
requireme
nt is on a
case to
case
basis; to
be
provided
by
requesting
party to a
service
provider of
their
choice
If
disapprove
d, inform
Client of
the
guidance
concerning
request.
4.1 Delivery of
4. Assist SPD in the requested Development
conduct of the capacity None 1 day Management
activity building Officer IV, SPD
activity
13 days, 25
TOTAL
minutes
CCET QAR Certification
The Climate Change Expenditure Tagging (CCET) process is for

agencies/instrumentalities to demonstrate to the CCET Helpdesk the climate rationale of
their PAPs to be tagged and clearly define the adaptation and mitigation objectives they
are contributing to or trying to achieve. Quality Assurance Review (QAR) certification
process ensures that all figures and statements reflected in the Online Submission of
Budget Proposals (OSBP) are valid, can be reported, and can be subjected to further
analyses by the CCET Helpdesk.
Office or Implementation Oversight Division; CCET Helpdesk

Division:
Type of G2G Government to Government
Transaction:
Who may avail:
National Government Agencies
State Universities and Colleges
Government-owned and Controlled Corporations
1. CCET QAR submission Client, CCET Helpdesk, DBM-OSBP
endorsement letter (1
Original Copy; 1 Digital
Copy3)
2. Signed CCET QAR Form (1
Original Copy; 1 Digital
Copy4)
3. BP-201F (1 Original Copy; 1
Digital Copy5)
CLIENT STEPS AGENCY FEES TO PROCESSING PERSON
1. Submit Submission of None 3 days
Letter, Agency’s CCET Development
Agency QAR QAR Form Management
Form and Officer II
BP-201F 1.1. Receive as
and National, CCET
acknowledge Help Desk
Client Implementation
Agency's Oversight Division
submissions
1.2. Review
completeness
of
documentary
requirements
of the
submission
received
1.3. Request
clarifications/a
dditional
documents
from Client
Agency as
necessary
2. Provide 2.1. Receive None 8 days Development

clarifications/ and Management
additional acknowledge Officer II
3
Must be submitted to the designated email of the CCET Helpdesk – ccethelpdesk@climate.gov.ph and iod@climate.gov.ph
4
See footnote #1
5
See footnote #1
documents clarifications/a as
dditional National, CCET
documents Help Desk
from Client Implementation
Agency Oversight Division
2.2. Communic Or
ate to the
Client Agency Technical Officers
the Implementation
completeness Oversight Division
of its
documentary
requirements
and the ways
forward of
their
submission
Technical Review
of QAR
Submission
2.3. Evaluate
the
correctness of
the Client
Agency’s
CCET QAR
Form based
on the CCET
Guidelines,
CCET
Typology
Code Manual,
and its
alignment to
the National
Climate
Change Action
Plan, in
coordination
with relevant
divisions/units/
offices of the
CCC
2.4. Transmit
the approved
CCET QAR
Submission
Comments
Form to the
Client Agency
3.Acceptance of 3.1 Receive and None 2 days Development

the reviewed acknowledge Management
CCET QAR clarifications/a Officer II
dditional as
documents National, CCET
from the Client Help Desk
Agency Implementation
Oversight Division
4.1.1.
Addendum: Brief
clarificatory
meetings may be
organized in lieu
of this process
4. Transmit the 4.1 Receive None 2 days Development
updated/revis and (Paused- Management
ed CCET acknowled clock) Officer II
QAR Form to ge the as
the IOD. updated/re National, CCET
vised Help Desk
CCET Implementation
QAR Form Oversight Division
from the
Client
Agency
4.2 Initiate the
CCET
QAR
Certificatio
n process
with the
Legal
Services
Division
4.3 Receive None 3 days CCET Helpdesk /
from LSD the Development
officially Management
signed CCET Officer II –
QAR National CCET
Certification focal
4.4 Officially
transmit the
CCET QAR
Certification
document and
the certified
CCET QAR
Form to the
Client Agency
5. Receive None
and
acknowle
dge the
CCET
QAR
Certificati
on
documen
t and
Certified
CCET
QAR
Form
TOTAL 18 Days
Secretariat Services – Commission Secretariat – Provision of Information and

Documents
This service involves provision of Meeting-related documents such as Notice and

Agenda of the Meeting, Minutes of the Meeting, Highlights of the Meeting, Attendance
Sheets, or Audio Recordings.
Office or Division: Legal Services Division

Classification: Simple
Type of G2G – Government to Government
Transaction:
Who may avail: CCC-CCO: Divisions/Units/Offices
1. One (1) copy of Memorandum/Letter Requesting CCC Divisions, Units and/or
requesting for transmittal with attached Offices
document/s (1 copy)
FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTIONS TIME RESPONSIBLE
PAID
1. Submit a 1.1 Receive the
Memorandum or Memorandum or
letter request letter request and
stating the its attachments,
Administrative
information or record in the
Assistant/Officer
document electronic and None 1 Hour
Legal Services
requested or physical logbook.
Division
agenda item/s and acknowledge
with receipt via e-mail.
corresponding
materials.
1.2 Draft and/or Administrative
consolidate Assistant/Officer
None 2 Hours
information and/or Legal Services
documents Division
Chief
(AttorneyV) as
Head,
Commission
Secretariat
Legal Services
Division
Or
1.3 Review of
information and/or None 1 Hour Attorney III
documents Legal Services
Division
Or
Legal Assistant
II
Legal Services
Division
1.4 Revise the 1 Hour Administrative

initial draft
information and/or
Assistant/Officer
documents to
Legal Services
incorporate the
Division
comments and
edits.
1.5 Review the
revised
1 Hour
information and/or
documents
Chief
1.6 Conduct final (AttorneyV) as
review and Head,
clearance for the Commission
1 Hour
release the Secretariat
information and/or Legal Services
documents Division
Chief
(AttorneyV) as
Head,
Commission
Secretariat
Legal Services
1.7 Transmittal of Division
the information None 1 Hour
and/or documents Or
Administrative
Assistant/Officer
Legal Services
Division
Administrative
1.8 Print and Assistant/Officer
transmit physical None 1 day Legal Services
copy. Division
2. Client
acknowledges
receipt of the
transmittal
TOTAL None 2 Days
Secretariat Services – Support to Climate Change Adaptation, Mitigation and
Disaster Risk Reduction Secretariat – Provision of Information and Documents
This service is in support of the Head of the CCAM-DRR Secretariat (Office of the
Deputy Executive Director) and involves the provision of documents relative to the
Meetings of the CCAM-DRR Cabinet Cluster such as Minutes of the Meeting, Summary
of Agreements, Matters Arising, Presentations, Resolutions, Attendance, Recordings
and Transcript.

Type of
G2G – Government to Government
Transaction:
CCAM-DRR Cabinet Cluster Members, Invited
Who may avail:
Attendees/Resource Person/s and CCC Divisions/Units/Offices.
E-mail request to the CCAM-DRR Requesting CCAM-DRR Cabinet Cluster
Cabinet Cluster Secretariat e-mail Members, Invited Attendees/Resource
(ccamdrr.secretariat@gmail.com) with Person/s and CCC Divisions/Units/Offices.
the following information:
 Date of the CCAM-DRR Cabinet
Cluster Meeting
 Purpose of Request
FEES
CLIENT STEPS TO BE
PAID
1. Send e-mail 1.1 Acknowledge
request to the receipt of e-mail
CCAM-DRR Cabinet request
Cluster Secretariat
with the following
information: Administrative
 Date of the Assistant/Officer
None 15 Minutes
CCAM-DRR Legal Services
Cabinet Division
Cluster
Meeting
 Purpose of
Request
1.2 Review nature
and purpose of Administrative
request and Assistant/Officer
None 15 Minutes
completeness of Legal Services
information Division
provided.
1.3 Retrieve/
produce/
Administrative
reproduce
Assistant/Officer
copy/ies of the None 4 Hours
Legal Services
requested
Division
information and
recors
1.4 Endorse
records and
accompanying
CSW to the
Administrative
Division Chief of
Assistant/Officer
Legal Services None 15 Minutes
Legal Services
Division for
Division
review and
recommending
approval before
release
Chief
1.5 Review and
(AttorneyV)
approval of
None 1 Hour Legal Services
release and CSW
Division
documents
1.6 Transmittal of
the document/s to
Administrative
the Office of
Assistant/Officer
Deputy Executive None 1 Day
Legal Services
Director for
Division
review and
approval.
1.7 Prepare copy Administrative
of the requested Assistant/Officer
None 2 Hours
document/s (PDF Legal Services
File) as approved Division
Administrative
1.8 E-mail the
Assistant/Officer
document to the None 15 Minutes
Legal Services
requesting party
Division
2. Client
acknowledges
receipt of the
electronic mail.
TOTAL None 2 Days
RECRUITMENT SELECTION AND PLACEMENT
Processing of request for hiring for Plantilla positions and engagement of contract of
service personnel.
Administrative and Finance Division (AFD) – Human Resource
Office or Division:
Management Section (HRMS)
Classification: Highly-Technical
Type of
G2C Government to Citizen
Transaction:
Who may avail: Qualified Applicants for the Position
(1) Original/digital copy of Letter of Qualified applicant
Application Template from CSC Website
(1) Original/digital copy of Personal Data
Sheet and Work Experience Sheet Qualified applicant
(1) Photocopy/digital copy of Transcript of
Records Qualified applicant
(1) Photocopy/digital copy of Diploma Qualified applicant
(1) Photocopy/digital copy of Certificates of
training/seminars attended Qualified applicant
(1) Photocopy/digital copy of Certificate of
Eligibility, if applicable Qualified applicant
(1) Photocopy/ digital copy of IPCR, if
applicable
PERSON
AGENCY FEES TO PROCESSIN
CLIENT STEPS RESPONSIBL
ACTIONS BE PAID G TIME
E
1. Submit Letter of 1.1 Receive None 7 days Human
Application with application in Resource
complete hard copy or Management
attachment. soft copy thru Officer/Human
email. Resource
Staff
1.2 Review
completeness
of attached
application
documents.
1.3 Receive using
stamp dater for
the hard copy
or email reply
to applicant for
applications
thru email.
1.4 Conduct initial

screening of
applicants
based on the
posted
minimum
qualification
standards set
by CSC.
1.5 Inform qualified

applicants of
the date, time
and venue of
examination
through call,
text or email.
2. Take 2.1 Conduct of None 1 day Human

Examination. examination Resource
proper. Management
Officer/Human
Resource
Staff
3. Attend 3.1 Inform None 3 days Human

Interview. shortlisted Resource
applicants on Management
the date, time Officer/Human
and venue of Resource
interview thru Staff
call, text or e-
mail.
7 days
3.2 Conduct of
interview and
Deliberation.
4. Receive result 4.1 Inform None 2 days Human
of application. applicants on Resource
the result of Management
their application Officer/Human
through text or Resource
email. Staff
4.2 Inform the

prospective
appointees of
the submission
and compliance
of pre-
employment
documents and
details of
employment
prior to
assumption to
duty.
TOTAL 20 days
COLLECTION OF BID DOCUMENTS FEE
Collection of bid documents fee, an amount determined by the BAC, from bidders who
are interested to join the bidding activities of the procuring entity.
Office or Division: Administrative and Finance Division (AFD) – Cash Section
Type of Transaction: G2C Government to Citizen
Who may avail: Suppliers and Contractors
(1) Original copy of Order of Payment
AFD- Procurement Section
from BAC Secretariat
PERSON
AGENCY FEES TO BE PROCESSI
ACTIONS PAID NG TIME
E
1. Check CCC 1. Post or None 10 minutes Bids and
website or advertise Awards
PhilGeps website bidding Committee
for bid activities (BAC)
opportunities Secretariat
2. Pay for the Bid 2.1 Prepare If ABC is: 20 minutes BAC
Documents Order of  500,000 and Secretariat
payment. below –
Php500.00
2.2 Receive  More than Cashier
payment for 500,000
bid to1,000,000 –
documents. Php1,000.00
 More than
2.3 Issue Official 1,000,000 to
Receipt 5,000,000 –
Php5,000.00
 More than
5,000,000 to
10,000,000 –
Php10,000.0
0
 More than
10,000,000 to
50,000,000 –
Php25,000.0
0
 More than
50,000,000 to
500,000,000
–
Php50,000.0
0
 More than
500,000,000
–
Php75,000.0
0
3. Client receives 3.1 Issue Bid 10 minutes BAC

original official Documents. Secretariat
receipt and
presents it to the
BAC. Secretariat.
4. Client receives Bid

Documents from
BAC Secretariat
TOTAL 40 minutes
ISSUANCE OF TAX CERTIFICATES
Processing of government payables and due and demandable obligations including
cash advances and reimbursements.
Office or Division: Administrative and Finance Division (AFD) – Accounting Section
Type of Transaction:
G2C Government to Citizen
CCC-CCO Officers and Employees (End-users) and Suppliers and
Who may avail:
Service Providers
(1) Original Official Receipt, if applicable
Supplier/ Service Provider
(original)
CLIENT STEPS
3. Request for the 1.1 Receive request None 1 day Administrative
Issuance of Tax and verify if the Officer II,
Certificate official receipt Accounting
through call, text has been Section
of email. submitted.
1.2 Inform the

requesting party
of the time and
date of the
issuance of the
tax certificates
and the
submission of
the original
official receipt, if
applicable, thru
call, text or reply
to sender if
requested thru
email.
1.3 Prepare and 1 day Accountant II

sign two (2)
copies of the tax
certificates.
4. Receive and sign 2.1 File the None 15 minutes Administrative

the tax receiving copy Officer II,
certificates from of the tax Accounting
the AFD- certificates for Section
Accounting documentation.
Section
2 days and
TOTAL
15 minutes
INTERNAL SERVICES
Policy inputs to climate change adaptation and mitigation-related documents
Response to the request for policy inputs/comments/position papers on climate change

adaptation and mitigation
Office or
Policy Research and Development Division (PRDD)
Division:
Classification: Highly technical transactions
Type of
G2G
Transaction:
Who may avail: CCC offices/divisions
1. Memorandum requesting for policy 1. CCC offices/divisions
inputs/comments/position paper (1
original/ photocopy or electronic copy)
PERSON
AGENCY FEES TO PROCESSING
ACTIONS BE PAID TIME
E
1. CCC 1.1 Receives and None 5 minutes PRDD
office/division endorses the Administrative
requests for policy documents to C, Officer
inputs/comments/ PRDD
position paper thru 1.2 Reviews the None 5 minutes Chief PRDD
a memorandum nature of the
request and
delegates it to the
focal staff for
appropriate action
1.3 Drafts None 5-15 working PRDD focal
response and/or days staff
provides policy (depending on
inputs/comments/ the
position paper nature/urgency
of the request)
1.4 Provides None 2 working days PRDD
additional inputs to Supervising
the draft response/ Officer/Deputy
policy inputs/ Chief
comments/ position
paper
1.5 Reviews the None 30 minutes Chief PRDD
draft response/
policy
inputs/comments/
position paper
1.6 Incorporates None 1-2 working PRDD focal
the inputs of the day(s) staff
Chief PRDD (depending on
the
scope/scale of
the proposed
revisions)
1.7 Approves the None 15 minutes Chief PRDD
revised response/
policy inputs/
comments/ position
paper
2. Requesting 2.1 Scans and None 5 minutes PRDD staff/
office/division transmits the PRDD
receives a approved Administrative
memorandum memorandum, Officer
transmitting the transmitting the
policy policy
inputs/comments/ inputs/comments/
position paper of position paper to
PRDD the requesting
office/division
20 working
TOTAL None
days
Vetting of climate change-related reports/documents/proposals/policies
Response to the request for technical inputs/comments and/or vetting of climate

change-related reports/ documents/ proposals/ policies, among others
Office or National Panel of Technical Experts (NPTE) - Policy Research and
Division: Development Division (PRDD)
Classification: Highly technical transactions
Type of
G2G
Transaction:
Who may avail: CCC offices/divisions
1. Memorandum requesting for technical 1. CCC offices/divisions
inputs/comments and/or vetting of
climate change-related reports/
documents/proposals/ policies, among
others (1 original/photocopy or
electronic copy)
PERSON
AGENCY FEES TO PROCESSING
ACTIONS BE PAID TIME
E
1. CCC 1.1 Endorses the None 10 minutes NPTE
office/division request to the secretariat
requests for Head, NPTE
technical Secretariat for
inputs/comments guidance/
and/ or vetting of clearance to
climate change- transmit to the
related reports/ Members of the
documents/ NPTE
proposals/ 1.2 Endorses the None 1-2 minutes NPTE
policies, among request/s to the secretariat
others thru a NPTE members
memorandum via email
1.3 Reviews and None 5-7 working NPTE
provides inputs/ days members
comments to the (depending on
draft report/ the nature/
document/ urgency of the
proposal/policy request)
1.4 Consolidates None 1 hour NPTE
the technical secretariat
inputs/comments
received from the
NPTE members
and endorses the
same for further
guidance of the
Head, NPTE
Secretariat
1.5 Provides None 15-30 minutes Head, NPTE
clearance to Secretariat
transmit the
consolidated
inputs/comments
to the requesting
office/ division and/
or further guidance
(if any)
2. Requesting 2.1 Transmits the None 3 minutes NPTE
office/division consolidated Secretariat
receives a inputs/ comments
memorandum of the NPTE
transmitting the members to the
consolidated requesting office/
inputs/comments division
of the NPTE
members
7 days, 1 hour
TOTAL None
and 45 mins
1. Issuance of Legal Opinion

This service entails providing advisory on the applicability, interpretation and
implementation of laws and other various legal matters relevant to the powers and
functions of the CCC and the operations of the CCC-CCO.
Office or
Legal Services Division
Division:
Type of
Transaction:
Who may avail: CCC-CCO Divisions/Units/Offices (DUOs)
1. One (1) Original copy of
Memorandum/Letter request for
Legal Opinion detailing its query or
concern, factual background or a
chronology of the antecedent
facts, and the issues involved. (1
Requesting Party
original copy)
2. One (1) copy of each attachment
pertinent to the issue/s (1
photocopy)
3. Other supporting documents that
are necessary in the assessment
of the issue/s (1 photocopy)
CLIENT STEPS AGENCY FEES PROCESSING PERSON
TO BE
PAID
1. Submit the 1.1 Receive the
Memorandum document and Administrative
request with records in the Assistant/Officer
None 2 Hours Legal Services
complete electronic and
supporting physical logbook. Division
documents
1.2 Scans the
Memorandum
request and its
supporting Administrative
documents, and Assistant/Officer
creates a file folder
for electronic and Division
physical transmittal
to the Division
Chief
1.3 Review the
request and
assign the task
to concerned
personnel.
Chief (AttorneyV)
If through
Legal Services
preliminary Division
assessment, it is
found that there is &
insufficiency of
documents, the Attorney III
None
request shall be 1 Day Legal Services
reverted to the Division
requesting party Or
via memorandum Legal Assistant II
for completion of Legal Services
Division
necessary
documents or
provision of factual
background or a
chronology of the
antecedent facts,
and the issues
involved.
1.4 Conduct None 7 Days
legal research Attorney III
and initial draft Legal Services
Division
Legal Opinion and Or
Legal Assistant II
other document/s
Legal Services
as may be Division
necessary.
1.5 Review the Chief (AttorneyV)
initial draft Legal Legal Services
Opinion or Division
response letter None 2 Days or
and other Attorney III,
document/s as Legal Services
may be necessary. Division
1.6 Revise the
initial draft Legal Attorney III
Opinion and other Legal Services
document/s as Division
may be necessary Or
None 2 Days
to incorporate the Legal Assistant II
comments and Legal Services
edits of the Chief Division
or Attorney III.
Chief (AttorneyV)
1.7 Review the Legal Services
revised draft Legal Division
Opinion and other None 2 Days or
document/s as Attorney III,
may be necessary. Legal Services
Division
1.8 Conduct final
review and
clearance of the Chief (AttorneyV)
Legal Opinion and None 3 Days Legal Services
other document/s Division
as may be
necessary.
1.9 Finalization of None 2 Days Chief (AttorneyV)
the draft Legal Legal Services
Opinion and other Division
documents for
&
Complete Staff
Work. Attorney III
Legal Services
Division
Or
Legal Assistant II
Legal Services
Division
1.10 Legal Opinion Administrative
shall be released Assistant/Officer
to the requesting
party. Division
2. Client
acknowledges
receipt of the
Legal Opinion
TOTAL None 20 Days
2. Contract Drafting and/or Review

This service involves the drafting and preparation or review and revision of any form of
agreement entered into and executed by the Commission and its Office, to ensure that
the same conforms with existing laws and applicable rules and regulations.
Office or
Division:
Type of
Transaction:
Who may
CCC-CCO Divisions/Units/Offices (DUOs)
avail:
1. One (1) copy of Requesting Party
Memorandum/Letter Request detailing
the facts and circumstances
surrounding the intended agreement
(1 original copy)
2. One (1) Draft Contract/ MOA/ MOU/
Agreement with complete Annexes (1
copy)
3. Comments to the Draft Contract by
the other Party/ies, if available (1
copy)
4. Other legal documentary
requirements, as may be warranted (1
copy)
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. Submit the
Memorandum/
Letter Request
with the draft 1.1 Receive the
Contract/MOA/ document and Administrative
MOU with record in the Assistant/Officer
complete legal electronic and
documentary physical logbook. Division
requirements to
the Legal
Services
Division.
1.2 Scan the
documents and
Administrative
create a file folder
Assistant/Officer
for electronic and None 4 Hours Legal Services
physical transmittal Division
to the Division
Chief.
1.3 Review the None 1 Day Chief (AttorneyV)
request and Legal Services
assign the task Division
to concerned
&
personnel.
Attorney III
If through Legal Services
assessment, it is Or
found that there is Legal Assistant II
insufficiency of Legal Services
documents, the Division
request shall be
reverted to the
requesting party via
memorandum for
completion of
necessary
documents or
provision of the
facts and
circumstances
surrounding the
intended
agreement.
1.4 Conduct legal

research/evaluation
and draft:
a) contract review
and/or Attorney III
recommendation in Legal Services
Division
the form of a
Or
Memorandum; and None 7 Days Legal Assistant II
b) draft contract/ Legal Services
MOA/ MOU Division
incorporating the
comments and
suggestions of the
Legal Service
Divisions.
Chief (AttorneyV)
1.5 Review the draft Legal Services
Memorandum or Division
response letter and None 2 Days or
the draft contract/ Attorney III,
MOA/ MOU Legal Services
Division
1.6 Revise the initial
draft Memorandum Attorney III
or response letter Legal Services
Division
and the draft
Or
contract/ MOA/ None 2 Days Legal Assistant II
MOU to incorporate Legal Services
the comments and Division
edits of the Chief or
Attorney III.
1.7 Review the None 2 Days Chief (AttorneyV)
revised draft Legal Services
Memorandum or Division
or
response letter and
Attorney III,
the draft contract/ Legal Services
MOA/ MOU Division
1.8 Conduct final
review and
clearance of the Chief (AttorneyV)
Memorandum or None 3 Days Legal Services
response letter and Division
the draft contract/
MOA/ MOU
Chief (AttorneyV)
Legal Services
1.9 Finalization of Division
the draft
Memorandum or &
response letter and
the draft contract/ None 2 Days Attorney III
MOA/ MOU and Legal Services
other documents for Division
Complete Staff Or
Work. Legal Assistant II
Legal Services
Division
1.10 Memorandum Administrative
or response letter Assistant/Officer
and the draft Legal Services
contract/ MOA/ Division
None 2 Hours
MOU shall be
released
to the requesting
party.
2. Client
acknowledges
receipt of the
Memorandum
and the draft
contract.
TOTAL None 20 Days
Other General Legal Services

The Legal Services Division is tasked to provide legal and technical services and
support to the Climate Change Commission and its Divisions/units in the formulation and
execution of legal measures relative to the development plans and policies of the
agency.
Office or
Division:
Classification: Complex/Highly Technical
Type of
Transaction:
Who may
CCC-CCO: Divisions/Units/Offices (DUOs)
avail:
1. One (1) copy of
Memorandum/Letter request for
Legal Opinion detailing its query or
concern, factual background or a
chronology of the antecedent facts,
and the issues involved. (1 original
Requesting Party
copy)
2. Attachments pertinent to the issue/s
(1 photocopy)
3. Other supporting documents that
are necessary in the assessment of
the issue/s (1 photocopy)
FEES TO PROCESSIN PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID G TIME RESPONSIBLE
1. Submit the 1.1 Receive the
Memorandum document and Administrative
request with records in the Assistant/Officer
complete electronic and
supporting physical logbook. Division
documents
1.2 Scans the
Memorandum
request and its
Administrative
supporting
Assistant/Officer
documents, and None 4 Hours Legal Services
creates a file folder Division
for electronic and
physical transmittal
to the Division Chief
1.3 Review the None 1 Day Chief (AttorneyV)
to concerned
personnel.
If through
preliminary
assessment, it is
found that there is
insufficiency of &
documents, the
request shall be Attorney III
Legal Services
reverted to the
Division
requesting party via Or
memorandum for Legal Assistant II
completion of Legal Services
necessary Division
documents or
provision of factual
background or a
chronology of the
antecedent facts,
and the issues
involved.
Attorney III
1.4 Conduct Legal Services
legal research Division
and prepare draft None 7 Days Or
and/or legal action, Legal Assistant II
as warranted Legal Services
Division
Chief (AttorneyV)
Division
initial draft legal
None 2 Days or
document or legal Attorney III,
action strategy Legal Services
Division
1.6 Revise the initial
draft legal document Attorney III
or legal action Legal Services
Division
strategy to
Or
incorporate the None 2 Days Legal Assistant II
comments and edits Legal Services
of the Chief or Division
Attorney III.
Chief (AttorneyV)
Division
revised draft legal
None 2 Days or
document or legal Attorney III,
action strategy Legal Services
Division
1.8 Conduct final
review and
Chief (AttorneyV)
clearance of the
None 3 Days Legal Services
legal document or Division
conduct the legal
action, as requested
Chief (AttorneyV)
Legal Services
Division
1.9 Finalization of
the draft legal &
document and other
None 2 Days Attorney III
documents for Legal Services
Complete Staff Division
Work. Or
Legal Assistant II
Legal Services
Division
1.10 Legal Administrative
document or any Assistant/Officer
other document Legal Services
None 2 Hours Division
shall be released
to the requesting
party.
2. Client
acknowledges
receipt of the
Legal Opinion
TOTAL None 20 days
4. Other General Legal Services – Issuance of Certification Climate Change

Expenditure Tagging (CCET)
This service is availed by the Implementation and Oversight Division and involves
certifying, upon recommendation of IOD, that an entity has submitted its CCET Quality
Assurance and Review Form in preparation for a particular fiscal year.
Office or
Division:
Type of
Transaction:
Who may
CCC-CCO Implementation and Oversight Division (IOD)
avail:
1. One (1) copy of Memorandum duly
signed by the Division Chief of IOD
requesting for the certification (1
original copy)
Requesting Party
2. Necessary documentary
requirements, which may include an
Agency’s CCET Quality Assurance
and Review (QAR) Form (1 copy)
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. Submit the
Memorandum/ 1.1 Receive the
with other documents and Administrative
documentary record in the Assistant/Officer
None 1 Hour Legal Services
requirements to electronic and
the Legal physical logbook. Division
Services
Division.
1.2 Scan the
documents and
Administrative
create a file folder
Assistant/Officer
for electronic and None 2 Hours Legal Services
physical transmittal Division
to the Division
Chief.
1.3 Review the None 1 Hour Chief (AttorneyV)
to concerned
&
personnel.
Attorney III
If through Legal Services
assessment, it is Or
found that there is Legal Assistant II
insufficiency of Legal Services
documents, the
request shall be
reverted to the
requesting party via
memorandum for
completion of
Division
necessary
documents or
provision of the
facts and
circumstances
surrounding the
intended
agreement.
1.4 Evaluate and Attorney III
draft the Certificate Legal Services
vis-à-vis the IOD Division
Recommendation None 1 Day Or
and other Legal Assistant II
documents, if any Legal Services
Division
1.5 Review the draft Chief (AttorneyV)
Certificate vis-à-vis Legal Services
Division
the IOD
None 1 Day or
Recommendation Attorney III,
and other Legal Services
documents, if any Division
Chief (AttorneyV)
Legal Services
Division
1.6 Finalization of &

the Certificate and
other documents for None 3 Hours Attorney III
Complete Staff Legal Services
Work. Division
Or
Legal Assistant II
Legal Services
Division
1.7 Certificate with Administrative
cover Memorandum Assistant/Officer
shall be released None 1 Hour Legal Services
to the requesting Division
party.
2. Client
acknowledges
receipt of the
Certificate with
cover
Memorandum.
TOTAL None 3 Days
5. Secretariat Services – Commission Secretariat – Transmittal of Documents

Type of
Transaction:
1. One (1) copy of Memorandum/Letter Requesting CCC Divisions, Units and/or
requesting for transmittal with attached Offices
document/s (1 copy)
CLIENT STEPS
1.1 Receive the
documents,
Administrative
1. Submit requests record in the
Assistant/Officer
for transmittal of electronic and None 1 Hour Legal Services
the documents. physical logbook. Division
and acknowledge
receipt via e-mail.
1.2 Draft a
transmittal
Administrative
memorandum
Assistant/Officer
and consolidate None 2 Hours Legal Services
necessary Division
attachments/
materials
1.3 Review of None 1 Hour Chief (AttorneyV)
attached as Head,
documents for Commission
transmittal and its Secretariat
Legal Services
cover memo.
Division
Or
Attorney III
Legal Services
Division
Or
Legal Assistant II
Legal Services
Division
1.4 Revise the

initial draft Administrative
memorandum to Assistant/Officer
1 Hour Legal Services
incorporate the
comments and Division
edits.
1.5 Review the
revised draft 1 Hour
memorandum
1.6 Conduct final Chief (AttorneyV)
review and as Head,
Commission
clearance of the
1 Hour Secretariat
Memorandum Legal Services
and its Division
attachments
Chief (AttorneyV)
as Head,
Commission
Secretariat
1.7 Transmittal of Legal Services
the documents to Division
the requested
None 1 Hour Or
CCC Divisions,
Units and/or
Offices via e-mail. Administrative
Assistant/Officer
Legal Services
Division
Administrative
1.8 Print and Assistant/Officer
transmit physical None 1 day Legal Services
copy. Division
2. Client
acknowledges
receipt of the
transmittal
TOTAL None 2 Days
Secretariat Services – Support to Climate Change Adaptation, Mitigation and

Disaster Risk Reduction Secretariat – Provision of Information and Documents
This service is in support of the Head of the CCAM-DRR Secretariat (Office of the
Deputy Executive Director) and involves the provision of documents relative to the
Meetings of the CCAM-DRR Cabinet Cluster such as Minutes of the Meeting, Summary
of Agreements, Matters Arising, Presentations, Resolutions, Attendance, Recordings
and Transcript.

Type of
Transaction:
CCAM-DRR Cabinet Cluster Members, Invited
Who may avail:
Attendees/Resource Person/s and CCC Divisions/Units/Offices.
E-mail request to the CCAM-DRR Requesting CCAM-DRR Cabinet Cluster
Cabinet Cluster Secretariat e-mail Members, Invited Attendees/Resource
(ccamdrr.secretariat@gmail.com) with Person/s and CCC Divisions/Units/Offices.
the following information:
 Date of the CCAM-DRR Cabinet
Cluster Meeting
 Purpose of Request
FEES
CLIENT STEPS TO BE
PAID
1. Send e-mail 1.1 Acknowledge
request to the receipt of e-mail
CCAM-DRR Cabinet request
Cluster Secretariat
with the following
information: Administrative
 Date of the Assistant/Officer
None 15 Minutes Legal Services
CCAM-DRR
Cabinet Division
Cluster
Meeting
 Purpose of
Request
1.2 Review nature None 15 Minutes Administrative

and purpose of Assistant/Officer
request and
completeness of Legal Services
information Division
provided.
1.3 Retrieve/
produce/
Administrative
reproduce
Assistant/Officer
copy/ies of the None 4 Hours Legal Services
requested Division
information and
recors
1.4 Endorse
records and
accompanying
CSW to the
Administrative
Division Chief of
Assistant/Officer
Legal Services None 15 Minutes Legal Services
Division for Division
review and
recommending
approval before
release
1.5 Review and Chief (AttorneyV)
approval of Legal Services
None 1 Hour Division
release and CSW
documents
1.6 Transmittal of
the document/s to
Administrative
the Office of
Assistant/Officer
Deputy Executive None 1 Day Legal Services
Director for Division
review and
approval.
1.7 Prepare copy Administrative
of the requested Assistant/Officer
document/s (PDF
File) as approved Division
Administrative
1.8 E-mail the
Assistant/Officer
document to the None 15 Minutes Legal Services
requesting party Division
2. Client
acknowledges
receipt of the
electronic mail.
TOTAL None 2 Days
USE OF VIDEO-CONFERENCING SERVICE
Provision of video-conferencing license for the conduct of online meetings, webinars and official
conferences.
Administrative and Finance Division (AFD) – Records Management
Office or Division:
Section (RMS)
Type of
Transaction:
Who may avail: CCC-CCO Officers and Employees
 Request for video-conferencing license AFD-RMS
 Program Authorization Form, if
applicable
 Duly approved Purchase Request, if
applicable
 Office Order, if applicable
FEES
TO PROCESSING PERSON
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive the None 3 working days Administrative
request request through Officer II, RMS
together with email or an online
the supporting form. If needing
documents, if upgrade, original
applicable, to hard copies of the
the AFD-RMS Program
through email Authorization Form,
or an online duly approved
form. Purchase Request
and Office Order
must be submitted.
2. Check the
availability of
requested
schedule.
Administrative
Officer II, RMS
3. Request upgrade
to the
Supervising
Administrative Administrative
Officer, if Officer II, RMS
applicable.
4. Review and
approve Supervising
upgrading of Administrative
video- Officer
conferencing
license.
5. Inform the Administrative

requesting party Officer II, RMS
on the provision
of video-
conferencing
license.
3 working
TOTAL
days
NAME OF SERVICE/PROCESS: USE OF MOTOR VEHICLE
Request for use of motor vehicle.

Administrative and Finance Division (AFD) – Transport and Utilities
Office or Division:
Management Unit (TUMU)
Type of
Transaction:
Who may avail: CCC-CCO Officials and Employees
Vehicle Request Form AFD-Transport and Utility Management Unit
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive properly None 1 working day Administrative
properly accomplished Officer II, TUMU
accomplished vehicle request form.
vehicle request
form.
2. Check availability
on requested
date of vehicle
use.
3. Inform requesting
party of
availability or
non-availability of
vehicle. Provide
information of
vehicle and
driver, if
applicable.
TOTAL 1 working day
ISSUANCE OF SERVICE RECORD
Processing and issuance of the Service Record which indicated the employment history in the
government of the requesting employee.
Office or Division:
Type of G2G Government to Government
Transaction: G2C Government to Citizen
CCC-CCO Officers and Employees, Officers and Employees
Who may avail:
separated from the CCC
 Fully accomplished request form AFD-HRMS
 Authorization Letter
 Photocopy of valid I.D.
FEES
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the duly None 5 working days Administrative
fully accomplished Assistant,
accomplished request form. HRMS
request to the
AFD-HRMS in Administrative
hard copy or 2. Prepare the Assistant,
thru email. updated Service HRMS
Record of the
requesting
employee based
on his/her
employment
records.
Administrative
Officer V,
3. Validate HRMS
information on
the 201 file of the
requesting
employee and
forward to the
Chief
Administrative
Officer for
signature.
Chief
Administrative
Officer
4. Review and sign
the Service Record. Administrative
Assistant,
HRMS
5. Release hard
copies of the
requested
document to the
requesting
employee. For
separated officers
and employees
who will be
receiving the
Service Record
through a
representative,
submit an
authorization
letter and copy of
valid I.D.
2. Receive 1. Record and keep None 15 minutes Administrative

copy of the proof of receipt in Assistant,
Service the HRMS log book. HRMS
Records
5 working
TOTAL days and 15
minutes
REQUEST FOR MOTOR VEHICLE REPAIR
Request for repair of motor vehicle.

Office or Division:
Type of
Transaction:
Who may avail: CCC-CCO Officials and Employees (Issued and assigned with CCC
vehicle)
Monthly Vehicle Checklist AFD-Transport and Utilities Management
Pre-repair Inspection Form Unit
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive properly None 7 working days Administrative
properly accomplished Officer II, TUMU
accomplished monthly vehicle
monthly vehicle checklist form and
checklist form pre-repair inspection
and pre-repair form.
inspection form.
2. Inspect and
validate condition
of vehicle.
Assess if major
or minor repair. If
major repair,
schedule for
vehicle check up
and estimate. If
minor repair,
coordinate with
accredited
service provider
the schedule of
repair and
maintenance.
For minor repairs:

3. Coordinate with
the accredited
service provider
schedule of
repair and
maintenance.
4. Inform driver on
the details of the
repair and
maintenance of
the motor vehicle.
For major repairs:

1. Coordinate with
the local car dealer
the schedule of
vehicle check-up.
2. Inform driver on
the details of
vehicle check-up.
2. Driver to
3. Receive repair
bring vehicle for
service checklist
check-up.
and cost
estimate.
4. Prepare
purchase request
for to commence
procurement of
repair service
and endorse to
the Chief
Administrative
Officer for
approval.
5. Review and
approve Job Chief
Contract. Administrative
Officer/
Authorized
Representative
6. Inform driver of
the details of the
repair and
maintenance of
the motor vehicle.
3. Bring the 2.1 Monitor progress and Administrative

motor prepare necessary Officer II,
vehicle to documents for release. Transport and
the local car Utility
dealer or Management
accredited Unit.
service
provider for
service
repair.
7 working
TOTAL
days
NAME OF SERVICE/PROCESS: REPAIR OF PROPERTY

DESCRIPTION: Request for repair of property issue to officials and employees of the CCC-
CCO.
Office or Administrative and Finance Division (AFD) – Property and Supply
Division: Management Section (PSMU)
Type of
Transaction:
Who may avail: CCC-CCO Officials and Employees (Plantilla, Contract of Service)
AFD-Property and Supplies Management
Pre-Repair Inspection Form
Section
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive properly None 3 working days Administrative
properly accomplished pre- Officer II, PSMU
accomplished repair inspection form.
pre-repair
inspection
form. 2. Inspect and
validate condition
of property being
requested for
repair.
3. Pull out property

for repair and issue
temporary unit, if
available, to the
requesting party.
4. Troubleshoot
property and
assess if for: in-
house repair,
outsourced repair
or for disposal.
5. If for in-house
repair, troubleshoot
property and
release to the end-
user. Pull out
temporary service
unit, if issued.
6. If for outsourced
repair, inform end-
user and proceed
for check-up and
cost estimate of
repair service.
Prepare Purchase
Request for the
procurement of
repair services for
the property.
7. If for disposal,
inform end-user
and proceed to
procurement of
replacement unit.
Cancel Property
Acknowledgment
Receipt.
2 working
TOTAL
days
PUBLICATION OF VACANCY
Processing of request for publication for vacancy of Plantilla position and engagement of
contract of service personnel.
Office or Administrative and Finance Division (AFD) – Human Resource
Division: Management Section (HRMS)
Type of
Transaction:
Who may avail: CCC-CCO Heads of Division and Offices
Request for Hiring of Personnel (Plantilla
position)
Request for Authority to Hire
Terms of Reference
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive signed None 3 working days Administrative
signed Request Request for Hiring of Assistant, HRMS
for Hiring of Personnel and duly
Personnel and approved Request
duly approved for Authority to Hire
Request for with Terms of
Authority to Reference. Log in
Hire with Terms the incoming log
of Reference book and forward to
the Human Resource
Officer for review.
2. Review Request
for Hiring of
Personnel, verify
vacancy and Administrative
prepare Officer V, HRMS
publication
request to the
Civil Service
Commission for
Plantilla positions.
3. Review Request
for Authority to
Hire and attached
Terms of
references if
compliant with
Office Order
2019-123 or the
Guidelines on
Hiring and
Renewal of
Contract of
Service
Personnel. If non-
compliant, return
to the end -user
for revision. If
compliant,
prepare
memorandum for
vacancy posting.
4. Sign and endorse

to the Chief
Administrative
Officer for review
and approval.
5. Review and
approve vacancy
posting/request
for posting.
Chief
Administrative
6. Receive approved Officer/
vacancy Authorized
posting/request Representative
for posting and
forward to the Administrative
CSC for Assistant, HRMS
publication (for
Plantilla positions)
and to IKM
Division for
posting in the
CCC website and
all official social
media accounts.

3 working
TOTAL
days
PROCESSING OF PURCHASE REQUEST
Processing of Purchase Request.

Office or
Administrative and Finance Division (AFD) – Procurement Unit
Division:
Type of
Transaction:
CCC-CCO Officers and Employees (All end-user of procurement
Who may avail:
activities)
 Duly Approved Purchase Request AFD- Procurement Section
(original)
 Concept Note, if applicable
 Terms or Reference, if applicable
FEES
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the None 7 working days Administrative
Purchase Purchase request and Officer II,
Request its attachments. Procurement
together with Unit
the
supporting 2. Review submitted
documents. documents.
Return to end-user
if there are
necessary
revisions.
3. Check and verify

content of PR if
requested items or
services are
included in the
Annual
Procurement Plan
(APP). If not,
return the PR and
inform the end-
user of the
necessary revision
to the APP to
authorize
procurement.
4. Assign control
number to the PR.
5. Photocopy
numbered PR and
release original
copy to the end-
user. Include the
PR in the BAC
meeting agenda if
submitted seven
(7) days before
the regular
meeting. If not,
schedule the PR
for the next
regular meeting.
6. Forward all PRs

included in the
agenda to the BAC
TWG for evaluation. BAC TWG
6. Evaluate all PRs
scheduled for BAC
deliberation.
8. If with BAC TWG

comments, inform
end-user for
compliance.
9. If no comments
from BAC TWG,
proceed o BAC
deliberation.
2. Comply to 1. Receive Administrative

BAC TWG compliance and Officer II,
comments. forward to BAC TWG Procurement
for re-evaluation. If Unit
complied, proceed to
BAC deliberation.
2. Present all
approved and
evaluated
Purchase
Requests in the
BAC Meeting
7 working
TOTAL
days
REQUEST FOR PAYMENT

Processing of government payables and due and demandable obligations including cash
advances and reimbursements.
Office or Administrative and Finance Division (AFD) – Budget, Accounting and
Division: Cash Sections
Type of
G2G Government to Government (Internal)
Transaction:
CCC-CCO Officers and Employees (end-users of respective program,
Who may avail:
activity or project of which expenses are being requested for payment)
Properly accomplished Accounts Payable
Routing Form (APRF) and supporting
documents applicable to each type of expense
FEES
BE TIME RESPONSIBLE
PAID
Submit properly Review and Validation of None 1 working day
accomplished request:
Accounts 1. Receive APRF and Administrative
Payable Routing SDs. Officer II,
Form together 2. Logs in the logbook Accounting
with the and forwards to the Section
supporting Accountant II for
documents (SDs) review.
applicable to the 3. Receives the APRF
type of and attached SDs
disbursement from the
being requested Administrative Accountant II
for payment Officer II. Checks
completeness and
validity of SDs. If
incomplete, returns
to the end-user for
compliance. If
complete, forwards
it to the Budget
Section for
obligation and
certification of
allotment.
Budget Processing and None 2 working days Administrative

Certification of Allotment: Officer II,
1. Receive the APRF Budget Section
and attached SDs from
he Accounting Unit.
Review and analyze the
transaction and verify
availability of allotment.
2. Encode transaction
in the appropriate
registry. Print and sign
ORS.
3. Forwards to the
Budget Officer for final
review and approval.
4. Budget Officer
receives, conducts final
review and approves
ORS, returns to the
Budget Staff for
forwarding to the
approving authority.
5. Budget staff
forwards the ORS
together with the APRF
and SDs to the Budget Officer
approving authority for
signature.
6. Approving Authority
signs the Obligation
Request and Status
7. Budget Staff
receives signed copies
of ORS, retains one
copy of the ORS for file
and forward the ORS,
APRF and SDs to the Administrative
Accounting Section for Officer II,
Processing. Budget Section
Deputy
Executive
Director
Administrative
Officer II,
Budget Section
Accounting Processing of None 2 working days
Disbursement:
1. Receives signed
ORS, APRF and SDs. Accountant II
Check completeness of
supporting documents
to establish validity of
claim as prescribed by
relevant COA rules and
regulations.
2. Post transaction in
the index of payment.
3. Checks and
compute applicable
withholding taxes.
4. Create and issue
Tax Certificates.
5. Prepares the
Disbursement Voucher
(DV) and assign DV
number. Forwards to
the Accountant III for
review and analysis of
accounting transaction.
6. Receives DV, ORs,
APRF and SDs for
review and analysis
7. Fill out Box B for the
proper accounting entry
and account codes.
8. Final review of
validity and eligibility of
claim, accuracy of
amounts and
completeness of SDs.
9. Checks appropriate
boxes and certifies the
Disbursement Voucher.
Forwards to the
Accountant III
Accounting Staff.
10. Accounting Staff
forwards the DV, ORS,
APRF and attached
SDs for the approval
and signing of the
approving authority.
11. Approving authority
signs the Disbursement Chief
Voucher. Accountant
12. Accounting staff
receives signed copies
of DVs and forwards to
the Cash Section for
preparation of Check or
List of Due and
Demandable Accounts
Payable- Advice to
Debit Account (LDDAP-
ADA) and Summary of
LDDAP-ADA Issued
and Invalidated ADA
Entries (SLIIE).
Administrative
Officer II,
Accounting
Section
Deputy
Executive
Director
Administrative
Officer II,
Accounting
Section
Cash Section Processing of NONE 2 working days
LDDAP-ADA and Check
payments:
1. Received duly
approved DVs and Administrative
supporting documents. Officer II, Cash
Prepare the LDDAP Section
ADA and SLLIE or
Check.
2. Submit to the Chief
Accountant the
LDDAP-ADA and SLIIE
for signature.
3. Once LDDAP-ADA
and SLIIE are signed,
prepare and generate
hard copies of Advice
of Check issued and
Cancelled or Advice of
Check issued and
Cancelled-Advice to
Debit Account
whichever is
applicable. Prepare
electronic file for the
AGB.
4. Prepare and
generate hard copies
of Payroll Credit
System Validation.
Prepare electronic file
for the AGB. Forward
to the cashier for
review and approval.
5. Review and counter
signs LDDAP-ADA,
SLIIE, Check, ACIC
and PaCSVal. Returns
to the staff for routing
to signatories.
6. Once signed,
coordinate with the
GSS for submission to
the AGB for validation.
Cashier
7 working
TOTAL
days
MONETIZATION OF LEAVE CREDITS
Processing of request to monetize of leave credits upon realization and declaration of PS

savings by the Budget Section.
Office or Division:
Type of
Transaction:
 Application of Leave Form (2 copies) AFD- HRMS
FEES
BE TIME RESPONSIBLE
PAID
1. Submit fully 1. Receive properly None 5 working days Administrative
accomplished accomplished leave Officer II, HRMS
leave form to form.
the HRMS
2. Compute leave
credits of
requesting
personnel.
3. Input leave
credits on the
Application for Administrative
Leave form. Assistant,
Chief
Administrative
4. Forward Officer
accomplished
Application for
Leave form for
certification of
the Chief
Administrative
Administrative
Assistant, HRMS
Officer.
5. Route the
Application for
Leave form for
the approval of
the
recommending
and approving
authorities of the Chief
requesting Administrative
employee. Officer, Deputy
Executive
Director
6. Sign and
approve
Application for
Leave Form.
2. Receive 1. File the HRM None 5 working days Administrative

employee copy of the Officer II, HRMS
copy of the Application for
duly Leave form.
approved
Application
for Leave 2. Compute
Form monetary
equivalent and
prepare payroll.
2. Photocopy the
duly signed
Application for
Leave form and
attach to the
payroll together
with the
Memorandum on
the PS savings
issued by the
Budget Section.
4. Sign and forward

payroll and
attachments to
the Chief
Administrative
Officer and
Approving
authority for
signature.
5. Sign and
approve payroll Chief
for monetization Administrative
of leave credits Officer, Deputy
Executive
Director
Administrative
Assistant
6. Forward the duly
signed payroll
and attachments
to the
Accounting
Section for
processing.
10 working
TOTAL
days
ISSUANCE OF VARIOUS DOCUMENTS
Issuance of the various documents such as copies of Travel Order, Office Order, and other
administrative Issuance available in the Records Section.
Administrative and Finance Division (AFD) – Records Management
Office or Division:
Section (RMS)
Type of
Transaction:
Fully accomplished request form AFD-RMS
FEES
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the None 1 working day Administrative
fully duly accomplished Officer II, RMS
accomplished request form.
request to the
AFD-RMS. Administrative
2. Retrieve and Officer II, RMS
prepare copies
of requested
documents from
the records of
the AFD-RMS,
stamp Certified
true Copy when
needed.
Chief
Administrative
3. Review and Officer/
approve release Authorized
of the requested Representative
documents.
Administrative
Officer II, RMS
4. Release the
requested
document to the
requesting
employee.
2. Receive 1. Record and None 5 minutes Administrative

copy of the keep proof of Officer II, RMS
requested receipt in the RMS
document/s. log book.
1 working day
TOTAL
and 5 minutes
ISSUANCE OF OFFICE SUPPLIES AND MATERIALS
Processing of request for issuance of office supplies and materials.

Administrative and Finance Division (AFD) – Property and Supply
Office or Division:
Management Unit (PSMU)
Type of
Transaction:
AFD-Property and Supply Management
Requisition and Issue Slip
Unit
FEES
BE TIME RESPONSIBLE
PAID
1. Submits 1. Receive properly None 2 working days Administrative
properly accomplished Officer II, PSMU
accomplished Requisition and Issue
Requisition Slip.
and Issue Slip
(RIS).
2. Verify if item
requested are
included in the
Project
Procurement
Management Plan
and Annual
Procurement
Plan-Common
Supplies and
Equipment of the
requesting office If
not, return RIS
and inform office
that PPMP should
be revised to
authorize
procurement of
the items being
requested.
3. Check availability
of the requested
items in the
inventory. If not
available, inform
the requesting
office of the non-
availability and
proceed for
procurement.
4. If available,
prepare requested
items for release
and Inventory
Custodian Slip
(ICS) if applicable.
5. Release the
requested item,
end-user’s copy of
the RIS an ICS if
applicable.
2 working
TOTAL
days
ISSUANCE OF OFFICE INSPECTION AND ACCEPTANCE REPORT (SUPPLIES,

MATERIALS AND EQUIPMENT)
Processing of request for issuance of office supplies and materials.

Office or Administrative and Finance Division (AFD) – Property and Supply
Division: Management Unit (PSMU)
Type of
Transaction:
Who may avail: CCC-CCO Officers and Employees (All end-user of procurement)
 Duly Approved Purchase Request End-User
(original) End-User
 Duly approved Purchase Order Supplier
(original) AFD- Property and Supplies Management
 Delivery Receipt/ Sales Section
Invoice(original)
 Inspection and Acceptance Report
 Abstract of Canvass
 Requisition and Issue lip
FEES PROCESSING PERSON
TO TIME RESPONSIBLE
BE
PAID
1. Submit 1. Receive the None 2 working days Administrative
the Purchase Purchase request and Officer II, PSMU
Request its attachments.
together with
Purchase
Order, 2. Coordinate
Delivery conduct of
Receipt. inspection with the
Inspection
Committee.
3. Inspect the
supplies, materials
or property
delivered as to
conformity with the
specification and
quantity.
Inspection
Officer
4. Sign the Inspection
and Acceptance
Report (IAR). Administrative
Officer II, PSMU
5. Prepare copy of
the Inventory
Custodian Slip
(ICS) or Property
Acknowledgement
Receipt (PAR), if
applicable.
Endorse to the
Chief
Administrative
Officer/ Authorized
Representative for
review and
approval. Chief
Administrative
Officer/
Authorized
6. Review and Sign
Representative
ICS or PAR.
2. Prepare 1. Receive RIS and Administrative

Requisitio sign “Issued” portion. Officer II, PSMU
n and Issue the IAR, ICS or
Issuance PAR to the requesting
Slip. party.
Present to
the AFD-
PSMU
Staff.
3. Receive 1. Record and keep Administrative
and sign proof of receipt in the Officer II, PSMU
“received” log book for
portion of documentation.
the IAR,
ICS or
PAR
issued by
the AFD-
PSMU
2 working
TOTAL
days
ISSUANCE OF CERTIFIED TRUE COPY OF 201 FILE DOCUMENTS
Processing and issuance of certified true copies of 201 file document/s the requesting employee.
Office or Division:
Type of
Transaction:
Who may avail: CCC-CCO Officers and Employees (Plantilla and Contract of Service)
Fully accomplished request form AFD-HRMS
FEES
BE TIME RESPONSIBLE
PAID
fully fully Assistant, HRMS
accomplished accomplished
request form to request form. Administrative
the AFD-HRMS. Officer IV, HRMS
2. Retrieve the
201 file and
prepare a
copy of the Administrative
requested Officer IV, HRMS
document/s.
3. Stamp
certified true
copy and Chief
forward to the Administrative
Chief Officer/
Administrative Authorized
Officer for Representative
signature.
Administrative
Assistant, HRMS
4. Review and
sign the certified
true copy of 201
document/s being
requested.
5. Release the
requested
document to
the requesting
employee.
2. Receive the 1. Record and None 15 minutes Administrative

requested keep proof of Assistant, HRMS
certified true receipt in the
copy of 201 HRMS log book.
document/s.
2 working
TOTAL days and 15
minutes
FUEL REPLENISHMENT
Request for fuel replenishment of CCC motor vehicles.

Office or Division:
Type of
Transaction:
Who may avail: CCC-CCO Officials and Employees (Issued and assigned with CCC
vehicle)
Fuel Request Slip AFD-General Services Section
FEES
BE TIME RESPONSIBLE
PAID
1. Submit 1. Receive None 1 working day Administrative
properly properly Officer II, TUMU
accomplished fuel accomplished
request slip upon fuel request slip.
reaching a fuel
level of half the
tank. 2. Prepare fuel
request/
purchase
order and
endorse to the
Chief
Administrative
Officer for
approval. Chief
Administrative
Officer/
Authorized
3. Review and
Representative
approve fuel
request/purch
ase order.
Administrative
Officer II, TUMU
4. Release
approved fuel
request/purch
ase order to
the requesting
party.
2. Receive 5. Receive fully Administrative
approved fuel accomplished Officer II, TUMU
request/purch fuel request
ase order and slip and file for
proceed to record
accredited
gasoline
station for
replenishment
.
3. Input quantity
and amount of
gasoline in the
fuel request
slip.
4. Submit fully
accomplished
fuel request
slip to TUMU
TOTAL 1 working day
ISSUANCE OF CERTIFICATE OF EMPLOYMENT (COE)/ CERTIFICATE OF EMPLOYMENT

AND COMPENSATION (COEC)
Processing and issuance of Certificate of Employment/Certificate of Employment and

Compensation which indicates the requesting personnel’s basic employment information such
as position, date of assumption, place of assignment, and remunerations.
Office or Division:
Type of
Transaction:
Fully accomplished request form AFD-HRMS
FEES
BE TIME RESPONSIBLE
PAID
1. Submit the 1. Receive the fully None 2 working days Administrative
fully accomplished Assistant, HRMS
accomplished request form.
request to the Administrative
AFD-HRMS. Officer II, HRMS
2. Draft the
Certificate of
Employment/
Certificate of
Employment and
Compensation
based on the
records of the
requesting
Administrative
employee.
Officer IV,
HRMS
3. Validate
information on
the 201 file of
the requesting
employee and
forward to the
Chief
Administrative
Officer/
Authorized
Representative Chief
for signature. Administrative
Officer/
Authorized
Representative
4. Review and sign
the Certificate of
Employment/
Certificated of
Employment and
Compensation.
5. Release the
requested
document to the
requesting
employee.

copy of the keep proof of Assistant, HRMS
Certificate of receipt in the
Employment HRMS log book.
/ Certificated
of
Employment
and
Compensati
on.
2 working
TOTAL days and 15
minutes
ISSUANCE OF CERTIFICATE OF ACCUMULATED LEAVE CREDITS
Processing and issuance of the Certificate of Accumulated Leave Credits that indicates the
vacation leave, sick leave and other leave privileges of the requesting employee.
Office or Division:
Type of
Transaction:
 Fully accomplished request form AFD-HRMS
 Most recent duly signed Daily Time
Record and supporting documents
FEES
BE TIME RESPONSIBLE
PAID
fully fully Assistant, HRMS
accomplished accomplished
request to the request form and
AFD-HRMS and supporting
the latest duly documents. Administrative
signed DTR and Officer II, HRMS
supporting
documents. 2. Update and
prepare the
Certificate of
Accumulated
Leave Credits
of the
requesting
employee
Administrative
based on
Officer IV, HRMS
his/her
employment
records.
3. Validate
information on
the Leave
Card of the
requesting Chief
employee and Administrative
endorse to the Officer/
Chief Authorized
Administrative Representative
Officer for
signature. Administrative
Assistant, HRMS
4. Review and
sign the
Certificate of
Accumulated
Leave Credits.
5. Release the
requested
document to
the requesting
employee.
2. Receive the 1. Record and None 15 minutes Administrative

Certificate of keep proof of Assistant, HRMS
Accumulated receipt in the
Leave Credits HRMS log book.
5 working
TOTAL days and 15
minutes
APPLICATION FOR LEAVE
Processing of leave application of CCC-CCO personnel.

Office or Division:
Type of
Transaction:
 Application for Leave Form (original) AFD- HRMS
 Medical Certificate, if necessary
 Travel Order, if necessary
FEES
BE TIME RESPONSIBLE
PAID
1. Submit fully 1. Receive None 1 working day Administrative
accomplished properly Assistant,
Application for accomplished HRMS
Leave Form with leave form.
complete Administrative
attachment to the Officer II, HRMS
HRMS 2. Encode and
certify the
requesting
employee’s
leave credit
balance in Box
A of the Administrative
Application for Officer II, HRMS
Leave Form.
Administrative
Assistant,
3. Sign and certify HRMS
Application for
Leave Form.
4. Release the
Application for
Leave form to
the requesting
employee for
the signing of
the
recommending
and approving
authorities of
the requesting
employee.
2. Receive 1. Signing and None 3 working days Division Chief,

Application for approval of Deputy
Leave Form Application for Executive
with leave Leave Form. Director
credit
balances for
signature of
the respective
supervisor
and approving
authority.
3. Submit duly 1. Receive duly None 15 minutes Administrative

signed/approv signed Application Assistant,
ed Application for Leave Form HRMS
for Leave and release
Form to the employee copy.
AFD-HRMS.
employee keep proof of Assistant,
copy of duly receipt in the HRMS
signed HRMS log book.
Application for File the HRMS
Leave Form copy of the leave
form.
4 working
TOTAL days and 30
minutes
Press Releases, Speeches, Messages/Statements and Research/Response to Interview

Invitation
The Information and Knowledge Management Division prepares press releases for Stories for a
Better Normal and environment-related observation that will be disseminated through the CCC’s our
media partners. The IKMD provides support to the Executive Director by drafting speeches and
messages/statements for a certain event or activity, and prepares research/response on the guide
questions for an interview invitation.
Office or Division: Information and Knowledge Management Division

One (1) original/digital/email copy of the following:
1. Letter of Invitation
1. Records
2. Concept Note
2. Requesting Division/Offices
3. Talking points
4. Guide Questions
FEES
AGENCY TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE TIME RESPONSIBLE
PAID
1. CCC Divisions, Units1.1 Acknowledges
and/or Offices requests receipt of e-
for drafting of speeches, mail/request.
messages/statements, None Administrative
5 minutes
press release and Officer/Assistant
research/response for an
interview invitation at least
a week before the event.
1.2 IKMD prepares the
draft based on the None Information
2 days
provided reference Officer
materials.
3. The draft None 1 day Information
will be Officer
submitted
to Chief-
IKMD for
vetting.
4. The vetted
draft will be
submitted
to the
Office of
the None Information
Secretary/ 2 days
Officer
Office of
Commissio
ner Herrera
for final
vetting and
approval.
5. The
approved
material
will be sent
to the
requesting
division
Administrative
and/or will None Officer/Assistant
be posted 30 minutes
and Information
and
Officer
released in
the social
media
account
and media
database
of CCC.
2. CCC Divisions, Units
Requesting
and/or Offices acknowledges
DUOs
receipt of requested material.
5 days and 35
TOTAL None
minutes
Posting on social media accounts
The Information and Knowledge Management Division handles the posting in our CCC social media
accounts such as press releases, messages/statements, artcards, posters, and job vacancies, among
others. The IKMD also facilitates the hosting for the webinar series on Stories for a Better Normal
every Thursday.
Office or Division: Information and Knowledge Management Division

One (1) softcopy/digital/email copy of the following:
1. Approved press release with accompanying
photo
1. Requesting DUOs
2. Approved messages/statement
2. IKMD Creatives Team
3. Approved artcards and posters
4. Copy of Terms of Reference for job
vacancies
FEES
AGENCY TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE TIME RESPONSIBLE
PAID
1. CCC Divisions, Units 1.1 Acknowledges
and/or Offices requests for receipt of e-
posting of speeches, mail/request.
messages/statements, None Administrative
5 minutes
press release, and Officer/Assistant
artcards/posters at least a
week before the target
date of posting.
1.2 IKMD prepares
the draft caption
and
artcards/posters None Information
2 days
based on the Officer
provided
reference
materials.
3. The draft
will be
submitted
None 1 day
to Chief- Information
(depending on
IKMD for Officer
the revisions)
vetting
and
approval.
1.4 The approved
material will be
posted in the None Information
social media 30 minutes
Officer
accounts and
media database of
CCC.
CCC Divisions, Units
and/or Offices Requesting
acknowledges receipt of DUOs
approved layout design.
3 days and 35
TOTAL None
minutes

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Cover page

Office of the Deputy Executive Director - People’s Survival Fund

Justification: The operationalization of the PSF is pursuant to Republic Act 10174 or

2. Technical Assistance in Accessing the PSF

This service focuses on providing technical assistance to the eligible proponents to

Office of the Deputy Executive Director - People’s Survival Fund

1.2. Review of None 3 Days Development

1.3 Feedback to None 1 Day Development

3. Issuance of L/CO Accreditation

This service focuses on providing technical assistance to the eligible proponents to

Office of the Deputy Executive Director - People’s Survival Fund

4. Support to the Global Environment Facility (GEF)

Office or Division: Office of the Deputy Executive Director

AGENCY FEES TO PROCESSIN PERSON

1.3. Review and None 5 Days Executive

1.4 Transmittal to None 30 Minutes Administrative

Processing of requests for partnership shall be handled by the Strategic Partnership

Office or Division: Strategic Partnership Division

Stage One Submission and Evaluation of the Proposal

1. Submission of 1.1 Receive None 1 Minute Administrative

1.2 Transmit None 5 Minutes Administrative

Stage Three Institutionalization of Partnership

TOTAL PROCESSING TIME 105 days, 6 minutes

5. Provision of technical services (technical inputs)

Office or Division: Strategic Partnership Division

Processing of such requests shall be handled by the Strategic Partnership Division

Letter of Request (1 original copy) Client

Tracer Action Slip with instructions

Memorandum for the Executive

ED-approved MFED (1 original

CCET QAR Certification

The Climate Change Expenditure Tagging (CCET) process is for

Office or Implementation Oversight Division; CCET Helpdesk

2. Provide 2.1. Receive None 8 days Development

3.Acceptance of 3.1 Receive and None 2 days Development

Secretariat Services – Commission Secretariat – Provision of Information and

This service involves provision of Meeting-related documents such as Notice and

Office or Division: Legal Services Division

1.4 Revise the 1 Hour Administrative

Office or Division: Legal Services Division

RECRUITMENT SELECTION AND PLACEMENT

1.4 Conduct initial

1.5 Inform qualified

2. Take 2.1 Conduct of None 1 day Human

3. Attend 3.1 Inform None 3 days Human

4.2 Inform the

COLLECTION OF BID DOCUMENTS FEE

3. Client receives 3.1 Issue Bid 10 minutes BAC

4. Client receives Bid

1.2 Inform the

1.3 Prepare and 1 day Accountant II

4. Receive and sign 2.1 File the None 15 minutes Administrative

Policy inputs to climate change adaptation and mitigation-related documents

Response to the request for policy inputs/comments/position papers on climate change

Vetting of climate change-related reports/documents/proposals/policies

Response to the request for technical inputs/comments and/or vetting of climate

1. Issuance of Legal Opinion