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    ACC 02 PROCESS MANUAL Liquidation of Cash Advances

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    Maricris
    This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.

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    ACC 02 PROCESS MANUAL Liquidation of Cash Advances

    Uploaded by

    Maricris
    39 views2 pages
    This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.

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    ACC-02-PROCESS-MANUAL-liquidation-of-cash-advances

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    This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    39 views2 pages

    ACC 02 PROCESS MANUAL Liquidation of Cash Advances

    Uploaded by

    Maricris
    This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.

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    © All Rights Reserved
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    of 2

    ACC- 02

    Revision Page 1 of
    Code: 03 2

    Date Effective:
    28 January 2021

    Liquidation of Cash Advances

    Schedule of Availability of Service:


    Monday – Friday 8:00 a.m. – 5:00 p.m. No noon break

    Who May Avail of the Service?


    SDO Personnel, School Heads, Teachers, Non-Teaching Personnel

    Duration:
    within 90 minutes

    Flowchart

    START

    Receive the Liquidation Report


    and supporting documents

    Pre-audit and Check the adequacy


    & completeness of documents

    NO
    Are the documents correct & Return the documents for
    attachments complete? completion.
    END

    YES

    Records the LR in the logbook with Prepare the Transmittal to COA


    assigned LR #, book-up and prepares and submit the Liquidation report
    the Journal Entry Vouchers (JEV) to be for post audit.
    attached in the LR.
    Prepared by: Recommended by: Approved by:

    PAUL ANDY D. DEBLOIS REX T. BARBIN JOSE L. DONCILLO, CESO V


    Department Head Quality Management Representative Schools Division Superintendent

    With PRISM and BETTER Schools, we LEAP !


    With PRISM and BETTER Schools, We LEAP!
    ACC- 02

    Revision Page 2 of
    Code: 03 2

    Date Effective:
    28 January 2021

    Liquidation of Cash Advances

    How to avail of the Service?

    Duration of
    Step Applicant/ Service Provider Activity (Under Person in Fees Form
    client Normal Charge
    Circumstances)
    Submit the Receive the Liquidation Within 5 minutes Admin. Asst. N/A
    1 Liquidation Report and supporting II/Receiving
    Report documents Clerk
    Pre-audit and Check Within 30 minutes Admin. Asst. N/A
    the adequacy & III/authorized
    2
    completeness of employee
    documents
    Records the LR in the Within 30 minutes Admin. Asst. N/A
    logbook with assigned III/authorized
    LR #, book-up and employee
    3 prepares the Journal
    Entry Vouchers (JEV)
    to be attached in the
    LR.
    Prepare the Transmittal Within 30 minutes Admin. Asst. N/A
    to COA and submit the III/authorized
    4
    Liquidation report for employee
    post audit.
    END OF PROCESS

    Prepared by: Recommended by: Approved by:

    PAUL ANDY D. DEBLOIS REX T. BARBIN JOSE L. DONCILLO, CESO V


    Department Head Quality Management Representative Schools Division Superintendent

    With PRISM and BETTER Schools, we LEAP !


    With PRISM and BETTER Schools, We LEAP!

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