Keyboard shortcuts for Word

Basics

• CTRL + N: Create a new document of the same type as the current or

most recent document
• CTRL + O: Open a document
• CTRL + W: Close a document
• CTRL + S: Save a document

Views

• ALT + CTRL+P: Switch to print layout view

• ALT + CTRL+O: Switch to outline view
• ALT + CTRL+N: Switch to normal view

Actions

• ESC: Cancel an action

• CTRL + Z: Undo an action
• CTRL + Y: Redo or repeat an action

Searching and replacing

• CTRL + F: Find text, formatting, and special items

• ALT + CTRL + Y: Repeat find (after closing Find and Replace window)
• CTRL + H: Replace text, specific formatting, and special items

Formatting

• CTRL + SHIFT + C: Copy formatting from text

• CTRL + SHIFT + V: Apply copied formatting to text
• CTRL + SHIFT + F: Change the font
• CTRL + SHIFT + P: Change the font size
• CTRL + SHIFT + >: Increase the font size
• CTRL + SHIFT + <: Decrease the font size
• CTRL + ]: Increase the font size by 1 point
• CTRL + [: Decrease the font size by 1 point
• SHIFT + F3: Change the case of letters
• CTRL+SHIFT+K Format letters as small capitals
• CTRL + SHIFT + A: Format letters as all capitals
• CTRL + B: Apply bold formatting
• CTRL + I: Apply italic formatting
• CTRL + U: Apply an underline
• CTRL + SHIFT + W: Underline words but not spaces
• CTRL + SHIFT + D: Double-underline text
• CTRL+EQUAL SIGN: Apply subscript formatting (automatic spacing)
• CTRL+SHIFT+PLUS SIGN: Apply superscript formatting (automatic
spacing)
• CTRL + SHIFT + H: Apply hidden text formatting
• CTRL+SPACEBAR: Remove manual character formatting
• CTRL+SHIFT+Q: Change the selection to the Symbol font
• CTRL+SHIFT+C: Copy formats
 • CTRL+SHIFT+V: Paste formats

Line spacing

• CTRL+1: Single-space lines

• CTRL+2: Double-space lines
• CTRL+5: Set 1.5-line spacing
• CTRL+0: (zero) Add or remove one line space preceding a paragraph

Document window

• ALT + CTRL + S: Split the document window

• ALT + SHIFT + C: Remove the document window split

Navigation

• CTRL + G: Go to a page, bookmark, footnote, table, comment, graphic,

or other location
• ALT + CTRL + Z: Go back to a page, bookmark, footnote, table,
comment, graphic, or other location
• ALT+CTRL+HOME Browse through a document

Keyboard shortcuts for Excel

Some useful keyboard shortcuts in Microsoft Excel.

Basics

• CTRL + N: Creates a new, blank file.

• CTRL + O: Displays the Open dialog box to open or find a file.
• CTRL + P: Displays the Print dialog box.
• CTRL + S: Saves the active file with its current file name, location, and
file format.
• CTRL + W: Closes the selected workbook window.

Hiding

• CTRL + (: Unhides any hidden rows within the selection.

• CTRL + ): Unhides any hidden columns within the selection.

Borders

• CTRL + &: Applies the outline border to the selected cells.

• CTRL + _: Removes the outline border from the selected cells.

Formats

• CTRL + $: Applies the Currency format with two decimal places

(negative numbers in parentheses).
• CTRL + %: Applies the Percentage format with no decimal places.

Formulas
 • CTRL + ‘: Copies a formula from the cell above the active cell into the
cell or the Formula Bar.
• CTRL + “: Copies the value from the cell above the active cell into the
cell or the Formula Bar.

Formatting

• CTRL + 1: Displays the Format Cells dialog box.

• CTRL + 2: Applies or removes bold formatting.
• CTRL + 3: Applies or removes italic formatting.
• CTRL + 4: Applies or removes underlining.
• CTRL + 5: Applies or removes strikethrough.
• CTRL + B: Applies or removes bold formatting.
• CTRL + I: Applies or removes italic formatting.
• CTRL + U: Applies or removes underlining.

Show

• CTRL + 6: Alternates between hiding objects, displaying objects, and

displaying placeholders for objects.
• CTRL + 7: Displays or hides the Standard toolbar.
• CTRL + 8: Displays or hides the outline symbols.
• CTRL + 9: Hides the selected rows.
• CTRL + 0: Hides the selected columns.

Find and replace

• CTRL + F: Displays the Find dialog box.

• SHIFT + F5: also displays this dialog box, while SHIFT+F4 repeats the
last Find action.
• CTRL + G: Displays the Go To dialog box.
• F5: also displays the Go To dialog box.
• CTRL + H: Displays the Find and Replace dialog box.

Other

• F2: Edit cell

• CTRL + +: Displays the Insert dialog box to insert blank cells.
• CTRL + -: Displays the Delete dialog box to delete the selected cells.
• CTRL + D: Uses the Fill Down command to copy the contents and
format of the topmost cell of a selected range into the cells below.
• CTRL + R: Uses the Fill Right command to copy the contents and
format of the leftmost cell of a selected range into the cells to the right.
• CTRL + K: Displays the Insert Hyperlink dialog box for new hyperlinks or
the Edit Hyperlink dialog box for selected existing hyperlinks.
• CTRL + L: Displays the Create List dialog box.