SAP  Tutorial  
SAP60

SAP60: Export to Excel

• 7  Ways  how  to  export  from  SAP  to  MS  Excel  

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How to export, is it complicated?

No. SAP offers 7 ways how to export data (lists, reports) to MS Excel. Here we offer
7 ways how to execute it:

Export  No.  #1  

For our purpose, lets use transaction MB51:

A) Right click by your mouse on the list of entries and select Local File:

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s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
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 B) Then select Spreadsheet:

C) Then write the path to the file stored on your computer:

As you can see, the exported file is in .txt format and therefore we can expect not
very-well managed data formating.

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
This is, how the exported data look in MS Excel:

Export  No.  #1  

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
Export  No.  #2  
A) Select in the main menu List – Save – Local File

B) Again we can select several types of exported data. If you prefer HTML format
(everybody can open it), then it can look the following way:

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
 C) This is the output presented in HTML – you can open it in Web – browser for
instance.

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s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
Export  No.  #3  
A) Select in main menu: List – Export – Local file

B) Select again the type of export you want to execute. Now we can try copy to
the clipboard of your computer:

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s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
 C) Then you can use CTRL+V to put the data into MS Excel or any other
program. But the format of exported data is not very easy to use for following
processing:

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
Export  No.  #4  
This export is possible to execute for example in transaction MB52. By that we want
to say, that not every transaction offers the possibility to execute this export.

A) Press the small icon named Local file in the menu:

B) Choose the most suitable format for you:

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s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
 C) Save the file:

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
Export  No.  #5  
A) Go to main menu and select List – Export – Spreadsheet (or use keyboard
shortcut CRTL + SHIFT + F7)

B) Then the following pop-up window appears and you can select the output type
in the select box. We recomend to use the .xlxs format:

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s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
 C) The output then has easy to use format and is easy to use in Microsoft
Excel:

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
Export  No.  #6  
For our purpose, lets use transaction MB52:

A) Right click by your mouse on the list of entries and select Local File:

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
 B) Then select Spreadsheet:

C) Then write the path to the file stored on your computer:

As you can see, the exported file is in .txt format and therefore we can expect not
very-well managed data formating.

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
This is, how the exported data look in MS Excel:

Export  No.  #1  

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
Export  No.  #7  
 
Word processing in this case follows like that: Right click with the mouse:

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s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.
 B) You can select the processing mode:

D) The output is exported to the MS Word format and if checked, you can launch
directly the MS Word program:

These materials contain confidential and trade secret information and unpublished copyrighted expressions belonging to ITICA
s.r.o.. The use of these materials is subject to the terms and conditions defined in the ITICA licence agreement.
These materials cannot be distributed anywhere without consent of ITICA in a written form. Please take all reasonable steps to
maintain the confidentiality of the materials.