Claim Reimbursement Policy

Effective: This policy will be effective from the published date.

Purpose of the policy: To strengthen the claim process and track the travel expense made by the sales
Team.

Application Scope of the policy: The policy is applicable to all the Sales Team.
Visit Purpose: Before visit every sales team should submit visit plan along with tentative budget to their
respective supervisor & ND HR at least one 1 day prior. The Visit plan must be approved by the
supervisor & ND HR. After approval they can proceed for visiting market as per plan submitted. Without
approval the visit or claim process will not be approved by the concerned supervisor & ND HR.

Duration of Night Stay: In a month ASM are eligible for 7 Night stay Per Month whereas TSM are eligible
for 5 Night stay Per Month. If any member need to prolong their stay, then they need to take at least
one day prior approval from supervisor & ND HR. If they do not follow the procedure claim will not be
entertained.

Travel Expenses outside Base Market Area: Sales Team claim will be approved as per bill submitted by
them. The bill must be valid.

Per Day Claim: Sales Team can enjoy NRS 2500 per day expenses. The travel allowance includes room,
food.

Claim Submission: All claim must be submitted via Dingtalk within one-week of completion of trip.
Failure to do so shall result in non-approval of claim and the Sales Team shall have to bear such
expenses on their own. If found any fraud during the cross verification, the concerned person shall be
terminated.

Visit Report A separate sheet of Visit Report must be attached along with the claim. If not it will be
rejected.

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Prepared by: Recommended by Authorized by Approved by:

Mamata/Sajanti Flora Andy Mars