Status maintenance in

SAP Project System

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Target audience – business analysts, SAP users, interns and
novices in SAP Consulting.

Requirement knowledge – SAP Project System basics (SAP

PLM210 course), PMI Project Management Theory
 Part 1

System status
maintenance in
SAP Project System

Askar Kozhepyanov
SAP PS Consultant
Main definitions

System Status – System indicator, which defines what business transactions are allowed to be performed by user.

User status – Customized indicator, which defines what business transactions are allowed to be performed by user.

Status profile – list of interdependent user statuses which defines relations between ones.

Status object – special object created by system which includes assignment of object type (for example, status profile) to
system object (WBS element, network header, etc.).

Askar Kozhepyanov
SAP PS Consultant
Types of system statuses

Statuses by
activating way

Statuses that set

Statuses that set
by users or
by system
inherited from
automatically
superior objects
REL BUDG

TECO NMAT

DLFL SETC

Statuses by
influence on
business
processes

Statuses for
Regulating
informational
Statuses
purposes only

REL BUDG

TECO NMAT

DLFL SETC

Askar Kozhepyanov
SAP PS Consultant
System Status: WBS
Several Examples

CRTD Created - initial system status

Released - non-reversible status – allows to assign «Partially Released» - indicates that subordinate
REL PREL
objects, accrue actual costs and input actual data. WBS elements, assigned networks were released.

Technically Completed - does not allow to do

TECO logistical operations (assign new networks, internal
orders, etc.)
Closed - does not allow to input any actual data, but
CLSD system still controls budget availability and creates
change documents.
Budgeted - indicates that WBS element has been
BUDG
budgeted.
Availability control active - means that system
AVAC
checks budget in real time.
Settlement Rule Created - settlement Rule has been
SETC
set on this WBS element.
Insufficient Budgeting - indicates that assigned
ISBD budget is almost equal to overall budget in this
element.
Dates are not updated - indicates that dates have
NTUP not been updated.
Deletion Flag - hides WBS element in the structure,
does not allow to input any data (plan and actual),
DLFL
does not create change documents and control
budget availability.
BMLK
Budget Management Locked - Indicates that budget
Maintenance is forbidden. Legend
Account Assignment Locked - does not allow to
AALK
assign networks and input actual data.
Master Data Locked - indicates that master data System Status REL
MDLK
change is forbidden.
Status sequence
Locked - Indicates that data maintenance is
LKD
forbidden.
System statuses set by
user: cases
CRTD REL
When user sets status on
superior object, all
Case 1
subordinate objects inherit
this status (if previous
CRTD REL
statuses were same).

When user sets status on

CRTD REL subordinate object, system
can change status on
superior object (if previous
statuses were same), for
Case 2
example, project definition
CRTD PREL
can become partially
released.

CRTD REL When user sets status on

subordinate object, and this
status was already set on
superior object, then system
Case 3
doesn t change status on
REL REL
superior object.

Legend

System Status REL

User sets status manually

System sets status automatically

System statuses: network
header

CRTD Created - initial system status

Released - non-reversible status – allows to assign logistical objects

(purchase requisitions, purchase order), accrue actual costs and «Partially Released» - indicates that subordinate network
REL PREL
input actual data. If network header has this status, it can not be activities were released.
deleted.

Technically Completed - does not allow to do logistical

TECO
operations (assign new purchase orders, etc.)

Closed - does not allow to input any actual data, but system
CLSD
still creates change documents.

Activity account assignment - Indicates that there are network

ACAS activities assigned to a header.

Material availability not checked - Indicates that material availability check

MANC procedure is not activated.

NMAT No material components - Indicates that there are no any material

components assigned to network.

Deletion Flag - hides network in the structure, does not allow

DLFL
to input any data (plan and actual), does not create change
documents.

Account Assignment Locked - does not allow to input actual

AALK
data.
Legend

LKD Locked - Indicates that data maintenance is forbidden. System Status REL

Status sequence
System statuses set by
user: cases
CRTD REL
When user sets status on
superior object, all
Case 1
subordinate objects inherit
CRTD REL this status (if previous
statuses were same).

When user sets status on

subordinate object, system
CRTD REL
can change status on
superior object (if previous
Case 2 statuses were same), for
CRTD PREL example, WBS element can
become partially released.

When user sets status on

CRTD REL subordinate object, and this
status was already set on
superior object, then system
Case 3
doesn t change status on
REL REL superior object.

Legend

System Status REL

User sets status manually

System sets status automatically

System statuses: network
activity

CRTD Created - initial system status

Released - non-reversible status – allows to assign logistical objects

(purchase requisitions, purchase order), accrue actual costs and
input actual data. If network header has this status, it can not be
REL deleted. Network activity can not be partially released, because
assigned material components and activity elements only inherit
system statuses from superior activity.
Technically Completed - does not allow to do logistical
operations (assign new purchase orders, etc.). Commitment
TECO
value becomes zero in this status. If network is customized as
network with activity account assignment.

Closed - does not allow to input any actual data, but system
CLSD
still creates change documents.

DLFL Deletion Flag - hides network in the structure, does not allow
to input any data (plan and actual), does not create change
documents.

SETC Settlement Rule Created - settlement Rule has been set on this network
activity. This status appears in network activities customized as network
with activity account assignment.
Legend

EOPD External operation partly delivered - Indicates that external processing System Status REL
activity is partly confirmed.
Status sequence
System statuses set by
user: cases
CRTD REL When user sets status on
superior object, all
Case 1
subordinate objects inherit
CRTD REL this status (if previous
statuses were same).

When user sets status on

subordinate object, system
CRTD REL can change status on
superior object (if previous
statuses were same), for
Case 2
example, network header
CRTD PREL
can become partially
released.

When user sets status on

CRTD REL subordinate object, and this
status was already set on
superior object, then system
Case 3
doesn t change status on
REL REL
superior object.

Legend

System Status REL

User sets status manually

System sets status automatically

 List of sources

1. SAP Library (help.sap.com)

2. Project Management with SAP Project Systems, Mario
Franz, Galileo Press, 3rd edition
3. SAP Community Network chronicles (scn.sap.com)