Kewaunee Labway India Pvt Ltd Document No.

SOP/STR/02
Rev. No. 00

MATERIAL RECEIVING Page No. 1 of 4

Prepared By : Asst- Manager Store Approved By: Manufacturing - Manager Effective Date 20/08/2019

1. Receiving of Materials:

1.1. Objective: 

Receiving of all incoming materials from vendors and outsourcing

job worker, contractors etc... Against the purchase orders, which have
already been raised by the purchase department. Making sure that
quantity, quality and right items are received in good condition.

1.2. Purpose:

In order to cater the need of materials required by various project & user

departments some are production, maintenance, printer systems, admin
etc.., the authenticated materials are being received to serve in time to all
the user departments for their uninterrupted and smoothening works.

1.3. Requirements to Receive a Consignment:

Below are the mandatory requirements to receive a consignment

from different sources:

1 . 3 . 1 . From Supplier (Vendor) :

Purchase Order, Invoice which matching to the PO in terms of item,

qty, quality, rate etc..

1.3.2. From Contractors:

Service Work Orders, Invoice, Delivery Challan,

1.3.3. From Job work outsourcing Vendors

Invoice, DC if no invoice accompanying with the goods, corresponding
DC or Excise Challan-II or RGP (Returnable Gate pass) which sent by
Kewaunee to the job workers.

1.4. Equipment’s used to handle the goods:

Hydraulic Pallet Truck, wooden & Metal Pallets , Scissor Lift, metal
trolley, Stacker, Fort lift etc.,
 Kewaunee Labway India Pvt Ltd Document No. SOP/STR/02
Rev. No. 00

MATERIAL RECEIVING Page No. 2 of 4

Prepared By : Asst- Manager Store Approved By: Manufacturing - Manager Effective Date 20/08/2019

1.5. Receiving Procedures:

  There is a course activities takes place in 4 stages to complete the

materials receipt from the suppliers.

1.5.1. Stage-1: Security Check:

Incoming materials are being verified at the Security Gate and will be
allowed inside the premises only on giving the PO references in
supplier invoices, will be accompanying Invoice, Test Certificates etc.
This Invoice, DC, details will be entered in Security Inward Register in a
given formats.

1 . 5 . 2 .   Stage-2: Stores Check:

All authenticated purchase will be receiving at stores receiving area by 
verifying the PO and supplier invoice, the incoming stores assistant shall
verify at the macro level to make sure that the ordered and received
items are same in terms of item, qty, quality, condition of materials, no of
cartons etc, along with
the user department member if necessary, and acknowledging the
acceptance of goods by chopping the stores seal and sign on supplier
invoice copy or DC. The Receipts details will be entered in Stores Inward
register/ ERP

1.5.3. Stage-3
:

Quality Check:

All received items will be handed over to

concern product line stores and it will be verified by incoming QC
department member along with concern stores personnel and fix the QC
cum FIFO sticker on the goods stating that acceptance or rejection.
 Kewaunee Labway India Pvt Ltd Document No. SOP/STR/02
Rev. No. 00

MATERIAL RECEIVING Page No. 3 of 4

Prepared By : Asst- Manager Store Approved By: Manufacturing - Manager Effective Date 20/08/2019

1.5.4. Stage-4: GRN:

 On acceptance, the goods will be stored in its respective designated
location.

 Receipt details will be updated in the respective item Bin Card.

 GRN will be done in ERP by the concern stores custodian by

allocating the sub inventory and locator in ERP and sign in the
invoice copy with the details of GRN number and date. The
inventory qty will be enhanced in ERP simultaneously while passing
the GRN for all inventory goods.. Original invoice copy will be
forwarded to a/c department by signing of, stores in-charge and
concern stores custodian with the details of Security Inward No.,
Stores Inward No. and ERP GRN No.
 GRN Duly Cleared by stores to be handed over to finance for further
Process
 Circulating Material Receipt Details to All Respective Departments

INPUT :

 Stores Should Receive the material as Per PO BOQ

 Without Approved PO Material will Not be In warded
 Material Inward timing form 8.30Am to 5.00 PM
 After 5.00 Pm we will not inward any material and in Non-working
days we will not inward any material
 Material Should Receive in pallets only
 All Sub-con items and Fabricated Parts should be identified with
Project no
 Liners should be identified by project no and dimension
 Kewaunee Labway India Pvt Ltd Document No. SOP/STR/02
Rev. No. 00

MATERIAL RECEIVING Page No. 4 of 4

Prepared By : Asst- Manager Store Approved By: Manufacturing - Manager Effective Date 20/08/2019

Process Flow