Quality Management System Manual

Telex
Document Number: ACC-PRO-ACC-0015

DATE
TABLE OF CONTENTSSIGNATURE
Prepared by:
OBJECTIVE . . . . . . . . . . . . . . . . . . . . . . .
CONFI 2
04/01/2020
SCOPE . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ROLES & RESPONSIBILITIES . . . . . . . . . . 2
DEFINITION
Reviewed by: OF TERMS . . . . . . . . . . . . . . 2
FORMS
CONFI REQUIRED ................. 2
04/01/2020
REVISION HISTORY . . . . . . . . . . . . . . . . . 3
DISTRIBUTION LIST . . . . . . . . . . . . . . . . . 3
Approved by:
PROCEDURE ...................... 4
CONFI 04/01/2020

CONFIDENTIAL PROPERTY OF CONFIDENTIAL COMPANY. NOT TO BE COPIED OR DISTRIBUTED WITHOUT THE APPROVAL OF CONFIDENTIAL
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

I. OBJECTIVE

To establish procedures for processing payment for importations.

II. SCOPE

This procedure applies to all accounting department employees assigned to perform

the task.

III. ROLES AND RESPONSIBILITIES

Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

a. Accounting Head. Responsible to process and review the veracity of the

transaction.

IV. DEFINITION OF TERMS

a. Importation - the bringing of goods or services into a country from abroad for sale.
b. Telex – or telegraphic payment,  term used to refer to an electronic means
of transferring funds
c. TRACC System – Accounting system used by the company.
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

V. FORMS AND DOCUMENTS REQUIRED

a. Telex Form
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

VI. REVISION HISTORY

Description of Change Reason of Change Date of Change

Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

VII. DISTRIBUTION LIST

Copy Number Issued To Date of Issuance

Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

VIII. PROCEDURE

Activity Responsibility Details

Start
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

Importation In charge shall shall

Receiving of Importation In-Charge forward duy approved Request for
request President TelegraphicTransfer and forward to
Accounting Dept. for checking and for
payment.

Accounting head shall thoroughly

Accounting Head check the veracity of the request.
Checking
For Transfer?
a. Yes, proceed to next step.
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

b. No, return to importation in

charge.
No
Accounting
if correct Return to
Importation in- Head
If correct?
charge Inqiure for the best dollar rate from:
Yes a. Petnet
b. AUB

inquire dollar Accounting Head

rate
Accounting Head shall compute for
prepare total the total amount of paymet & fill up
amount for Application To Purchase FX (ATP
payment in (peso FORM)
value)
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

Accounting Head
Accounting Head shall forward the
application form(s) bank
Through fax or email

send telex form to

bank and confirm Accounting Head
Accounting Head shall fax transfer
fund to bank for telex payment

send payment
to bank Shall wait for the Bank Slip which
Accounting Assistant
serves as the proof of payment, to be
Procedures Manual: Telex
Document Number: CONFI-PRO-ACC-0015 (Revision 0)

emailed by the bank, and forward to

Importation In-Charge

Bank Slip Accounting Head Accounting Head shall post the

Bank transaction to TRACC System

Posting to TRACC
System
Accounting Head

End