So here is the document flowchart of Youth Saving Bank’s expenditure cycle.

Here
we can see the whole picture of how the expenditure cycle processing works. As we have
learnt before, A flowchart is an analytical technique that uses graphic pictures to explain a
particular aspect in information system in a more clearly concise and logical way. Flowchart
helps users to understand business’ processes and document flows better by the use of
symbols. There are 4 types of symbols in flowchart; starting from input/output symbols that
show how to process input until output, processing symbols that show how the data is being
processes, storage symbols that show the place where data is stored and last is flow and
miscellaneous symbols that indicate the flow of data.

Now we begin from the start (using on-page connector symbol from flow and miscellaneous) with
the round shaped symbol

The procedure starts with the authentication of the bank’s clients credibility by completing
the registration form which include the profile of the applicant, their ability to repay the loan
and also the contract between the banks and the customers, as well as the data of the clients
such as identity card (KTP). These requirements on applicant’s profile is what we called as
the clients database. We can see a double document symbol overlapping which means that
multiples copies of one paper document are needed here

In the next stage, the client’s application form will be analyzed (credit analysis),
here we use the computer processing symbol as a transformation from data to information
exist. The current status of the customer is examined in detail by the credit department. After
they had finished the credit analysis, the customer’s data will be kept in the new clients
database that has matched to the terms and conditions of the banks in terms of the
profitability of the borrowers. This Is the final clients database.

The credit department would then provide an analysis report. Thereafter, the credit
administrator will send an authorization or approval note to the next phase, which either
establishing a new account or updating the current account (if customer have an account).
The person who responsible for creating or updating the account, the front office, will need to
update the account database that contains sensitive details regarding the borrowers. This
process relates to the front office department too, therefore, a linked flow arrow is needed.

The unsigned contract and the consumer agreement note will be submitted to the
notary public right after the savings accounts has been established or updated. The notary or
solicitor shall legalize the contract and hand it bac to the credit department. After that, the
credit department will record the acceptance of the disbursement to the finance department,
where the cash will be disbursed. Once the disbursement has been completed, the finance
people will update the account receivables database and submit the disbursement details to
the accounting department, who will update the ledger