Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT A. Francisco Gold Condominium Il EDSA cor. Mapagmahal St., Diliman, Quezon City September 20, 2006 MEMORANDUM CIRCULAR NO. 2006-123 To : ALL PROVINCIAL GOVERNORS, CITY MAYORS, MUNICIPAL MAYORS, PRESIDING OFFICERS OF THE SANGGUNIANG —__PANLUNGSOD AND SANGGUNIANG BAYAN, DILG REGIONAL DIRECTORS AND OTHERS CONCERNED ‘SUBJECT LOCAL LEGISLATIVE AWARD RATIONALE Over the years, numerous recognition and awards have been conferred to local governments in various fields of endeavors. However, a national award for local legislative bodies is yet to be realized = There is a need, therefore, to create an award system that recognizes the exemplary performance of sanggunians particularly of cities and of municipalities for legislating measures that help build the foundation of meaningful local administration and development. It is within the purview of the foregoing considerations that the Legislative ‘Award for the Sangguniang Panlungsod and the Sangguniang Bayan is hereby established. OBJECTIVES The primary objective of the Award is to accord official recognition to the Sangguniang Panlungsod and to the Sangguniang Bayan that excel in legislating laws that ultimately contribute to the attainment of desirable socio-economic and ‘environmental management outcomes. Specifically, it aims to: 1. Highlight innovations and excellence in the legislative process with the end in view of inspiring other local legislatures to perform better, and 2. Institutionalize a system of recognition to the Sangguniang Panlungsod and a to the Sangguniang Bayan for exemplary performance. . ay vie SR =emgiet tk Ct aI. RULES OF THE AWARD 1. The Award shall cover all Sangguniang Panlungsod and Sangguniang Bayan. 2. A National Award Committee shall be organized to take the lead in the implementation of the Award. Sub-national Award Committees shall likewise be organized. 3. The decision of the Award Committees at all levels is final. 4, The Award shall be conferred annually. Iv. AWARD CRITERIA Effectiveness of the Legislative Agenda 1. The Legislative Agenda complements the Executive Agenda 2. The Legislative Agenda is developed in consultation with stakeholders 3. The Legislative Agenda provides legislative action on the Comprehensive Development Plan 4. The Legislative Agenda promotes and supports provincial, regional and national priority development thrusts. Effectiveness of the Legislative Tracking System 1. All ordinances and resolutions since the enactment of the Local Goverment Code of 1991 are on file 2. Ordinances and resolutions are indexed by subject, by sponsor and by date of approval 3. Hard copies of ordinances and resolutions can be retrieved on inquiry within a reasonable period of time 4. Ordinances and resolutions can be searched and copied or printed by staff Availability of Legislative Documents 1, Journal of Sanggunian Proceedings from June 30, 2005 to June 30, 2006 2, Minutes of sessions duly signed by all members present 3. Notices of special sessionsEfficiency of Performance of the Sanggunian 1. Number of ordinances enacted with impact on local commu appropriations ordinance, tax ordinance, ordinance on sol management 2. Number of resolutions approved with impact on local communities, €.g., Resolution on the Annual Investment Plan, Resolution on the Local Development Plan 3. Number of sessions conducted with complete attendance of members 4. Intemal Rules of Procedure contain the following minimum requirements, i.e., organization of the Sanggunian and election of its officers, as well as creation of standing and special committees, order and calendar of business for each session, legislative process, parliamentary procedure, discipline of members Quality of Office Set-Up and Staff Complement 1, Session Hall with appropriate fixtures and equipment 2. Legislative offices for individual members with appropriate fixtures and equipment a 3. Staff complement of at least one (1) legislative staff per member, other than the SB Secretary V. AWARD CATEGORIES Categories of the Award are as follows: % Outstanding Sanggunian in Highly Urbanized Cities and independent Component Cities Outstanding Sanggunian in Component Cities ‘% Outstanding Sanggunian in 1°-3"* Class Municipalities % Outstanding Sanggunian in 4.6" Class Municipalities VI. AWARDS AND PRIZES Each National Awardee shall receive the following, courtesy of the Philippine Councilors League:+ Trophy Cash Award Each National Finalist shall receive a Plaque of Commendation, courtesy of the Philippine Councilors League. VI EVALUATION PROCEDURE For the Sangguniang Bayan and Sangguniang Panlungsod of Component Cities 1 The Provincial Award Committee (PAC) evaluates the sanggunian of every component city and municipality within the province. Sanggunian Bayans in the National Capital Region (NCR) shall be evaluated by the Regional Award Committee (RAC). Utilizing the prescribed Performance Evaluation Form (LA-SB/SP-CC Form 01), each member of the committee assigns a pointscore up to the 5" decimal point for each criterion but not to exceed the allowable maximum pointscore. Thereafier, the PAG prepares the Consolidated Performance Evaluation Form (LA- SB/SP-CC Form 02), using as basis the entries in LA-SB/SP-CC Form 01, to arrive at the Overall Performance Rating (OPR) of the sanggunian of every city and ‘municipality within the province. The RAC accomplishes the same Form in the case of the Sangguniang Bayans in the NCR The PAC prepares the Comparative Performance Evaluation Form (LA-SB/SP-CC Form 03) to determine the finalist-sanggunians among component cities and among municipalities within the province. The RAC accomplishes the same Form in the case of the Sangguniang Bayans in the NCR. Using the Official Nomination Form for component cities and municipalities (LA- SB/SP-CC Form 04), the PAC submits the finalist-sanggunians of 1°-3" Class Municipalities, 4"-6" Class Municipalities and Component Cities to the Regional ‘Award Committee. in the case of the NCR, the concemed Committee submits the finalist-Sanggunian Bayans to the National Award Committee. All submissions shall be duly supported by the following documents: a) Original copies of the Comparative Performance Evaluation Forms; and b) Validation Reports, if any. For the Sangguniang Panlungsod of Highly Urbanized Cities and Independent Component Cities 1 ‘The RAC evaluates the Sangguniang Panlungsod of every Highly Urbanized City (HUC) and Independent Component City (ICC) within the region.2. Utilizing the prescribed Performance Evaluation Form (LA-SP Form 05), each member of the committee assigns a pointscore up to the 5” decimal point for each criterion but not to exceed the allowable maximum pointscore. 3. The RAC prepares the Consolidated Performance Evaluation Form (LA-SP Form 06), using as basis the entries in LA-SP Form 05, to arrive at the Overall Performance Rating (OPR) of the sanggunian of every HUC and ICC within the region 4. The RAC prepares the Comparative Performance Evaluation Form (LA-SP Form 07) to determine the finalist-Sangguniang Panlungsod within the region. 5. Using the Official Nomination Form for HUCs and ICCs (LA-SP Form 08), the RAC submits to the NAC the finalist-Sangguniang Panlungsod, duly supported by the following documents: * Original copy of the duly accomplished Comprehensive Performance Evaluation Form; and * Validation Reports, if any. Final Evaluation Procedure 1. Upon receipt of all Official Nomination Forms, including supporting documents, the NAC accomplishes the National Comparative Performance Evaluation Form (LA-National Form 09). 2. The NAC may set aside the OPRs of all national finalists and reassess the nominees of lower-level Award Committees. 3. On the basis of the final evaluation results, the NAC, assisted by a National Board of Judges organized for the purpose, selects the National Awardees in all categories. 4. Thereafter, the NAC prepares the Declaration of National Awardees. Vill. NATIONAL, REGIONAL AND PROVINCIAL AWARD COMMITTEES. Award Committees shail be organized to implement the Legislative Award for the ‘Sangguniang Panlungsod and the Sangguniang Bayan. National Award Committee: Composition and Functions Chairman + Secretary, DILG Vice-Chairmen - National Chairman, Philippine Councilors League National President, Philippine Councilors LeagueMembers - Secretary of Agriculture Secretary of Social Welfare and Development Secretary of Budget and Management President, Phil. Chamber of Commerce and Industry President, Center for Legislative Development ‘The National Award Committee shall: 1. Take the lead in the implementation of the Award. 2. Initiate and coordinate activities necessary for the successful implementation of the Award. 3. Organize a National Board of Judges to assist in the selection of National Awardees, Proclaim the National Awardees. Plan and implement appropriate awarding ceremonies. The Bureau of Local Government Supervision and the Philippine Councilors League Secretariat shall provide technical support to the Committee. Regional Award Committee: Composition and Functions. Chairman - Regional Director, DILG Vice-Chairman - Representative, PCL Regional Chapter Members = Regional Director, DA Regional Director, DSWD. Regional Director, DBM Representative, PCC! The Regional Award Committee shall: 1. Initiate and coordinate activities necessary for the successful implementation of the Award within the region, ~ 2. Select regional finalists in the following categories: + Ouistanding Sanggunian in Highly Urbanized Cities and Independent Component Cities * Outstanding Sanggunian in Component Cities * Outstanding Sanggunian in 1-3" Class Municipalities + Outstanding Sanggunian in 4".6" Class Municipalities, and nominate such finalists to the NAC. ‘The DILG Regional Office shall provide technical support to the Committee.Provincial Award Committee: Composition and Functions. Chairman - Provincial Director, DILG Vice-Chairman - Representative, PCL Provincial Chapter Members - Provincial Agriculturist Provincial Social Welfare Officer Representative, PCC! The Provincial Award Committee shall: 1. Initiate and coordinate activities necessary for the successful implementation of the Award within the province. 2. Select provincial finalists in the following categories: * Outstanding Sanggunian in Component Cities * Outstanding Sanggunian in 1"-3" Class Municipalities * Outstanding Sanggunian in 4"-6" Class Municipalities, and nominate such finalists to the RAC. The DILG Provincial Office shall provide technical support to the Committee. Vill. EFFECTIVITY OF THE AWARD The Legislative Award for the Sangguniang Panlungsod and the Sangguniang Bayan shall start in September 2006, and shall be implemented annually thereafter. For the information and guidance of all concemed. mornin INO Secretary YU Bint ty ene SILG06.012501 TT