a NEPCon Sustainable Agriculture Audit - Closing Meeting Log 1. General Information Organisation name: PTPN IX - Kaligua tea estate Date: | 22 July 2020 Certification | Surveillance | 2 Verification ‘Audit type: | —— Cl Investigation | C1 Scope expansion | © Other: ‘Audit year: | 2020 Preferred ly Nature™ NEPCon O01 Flosvofl IX 1 Tartu $0108 | Estonia |CVR: 10835045 Phone: #372 7-280 7231 wmw.nepcon.org|_| Discuss affpaidditional Questions the cients Inform the client they will receive a client satisfaction survey (optional) from the The following tables present preliminary audit results only, and are subject to change during the technical review and client review of the draft report. Explain certification decision making process: | which includes a recommendation for certification; 2) NEPCon does a technical review of the draft report and sends draft report to client for review; 3) NEPCon makes a final certification decision after client review 4) Client may appeal the certification decision once during the 36- month validity period of the certificate, within five business days (except decisions resulting from verification audits). 1) Lead Auditor submits a draft report to NEPCon client has 10 days to review and comment on draft report). Informed that until a written confirmation of the certification registration and its expiry date is received, the organization is not certified and cannot make any claims concerning certification. ~ Sales may only be conducted when the suspension is lifted. Explain reporting timelines (client to receive audit report within 40 days of closing meeting, Made aware of the findings of the audit team including any non- compliances which may result in a negative certification decision, or which may require further actions to be completed before a certification decision can be taken (see tables 4 and 5 below). Only in the case of nonconformities that can be closed through documents, the audit team may consider evidence to demonstrate compliance with open nonconformities up to 30 calendar days after the closing meeting. However, if additional costs are incurred through evaluation of this evidence, the client is responsible for covering these costs). - not applicable for verification audi Reiterate the commitment to confidentiality and limitations on the use of the information obtained Additional detail 4. List of non-conformities found on continuous Improvement criteria ___ Findings description NCs with Level C criteria are not observed during the verification audit. However, NC with this criterion is specifically related with NC with critical criterion 3.4 which is found to be dosed based on this verification audit. NC | “with criterion 3.31 is then dosed. Yer: far 89 (RA SAS Form) Pl Proferced ty Nature’™ y¥ EWPEN.O1G 0100 ! Estonia TVR: 1OHAséAsof non-conformities found on critical criteria i Findings description Closed. The leased area is used for access/road. The farm has access to this area and monitors the user compliance with the standard. Closed. No use of Confidor observed since the last audit. The available stock had been transferred out of the farm. Poksindo is used as substitute for _Confidor. Closed. Sufficient respirator for the pesticide with inhalation risk (Poksindo) is available and used by the sprayer. 417 Closed. All PPE are washed and stored in the farm. ‘Any objections or concems of the Organisation: NEPCon Lead auditor [name] Prefered ing Mature ® lebron 0)" Flosoct 1 4 Eatonta 1 COR V0825645 fine +372 7 38) 723 | eww NED. ‘var: 64 (A, Fae 3