Microsoft PowerPoint 2013

Part 1: The Basics

Opening PowerPoint
Double click on the PowerPoint icon on the desktop.

 When you first open PowerPoint you will see a list of new presentation themes. You can pick one of these themes to get started or
you can click on the blank presentation option.
 If you click a theme from backstage view a pop up box will open and you can see what each slide looks like in regards to the
theme. You must click on the left and right arrows at the bottom of the main image to see the different slide layouts.
 On the right, you will also see different variations of this theme. If you would like to select a different variation, then click on the
thumbnail of the one you would like.
 If you would like to use this theme click the create button. If you would like to see a different one click the arrow on the
right or left and it will take you through different themes or click the x in the upper right hand corner to close the pop up box
to choose another theme.

Theme variations

Click on the blank presentation choice for class.

PowerPoint Interface Layout
When you first chose either the blank presentation or a design and PowerPoint opens you will see:

The presentation window represents the slide that you are currently working on.

view and work with the slides in your presentation. You can delete, duplicate and rearrange slides in the pane.
Ruler/Gridlines/Guides
The ruler and gridlines help you when creating a presentation to be able to see how and where the text boxes, pictures, charts, etc. line up. They
do not show in presentation or when printed. Guides will show adjustable drawing guides to help you align objects on your slide.

To turn the ruler, gridlines, guides on:

Click on the view tab and then click on the boxes next to rulers,
gridlines, and guides.
Once you choose to have the rulers, gridlines, and guides
showing, they will continue to show on all presentations until
you turn them off.
You can also right click on the slide and turn your guides and
gridlines on from the menu that appears.
From this menu, you can chose to add one or more vertical or
horizontal guides. You do not need to have both if you do not
want them.
o If you add guides from the view tab sometimes PowerPoint will not work as intended when trying to use the short cut menu.

Once you turn the guides on, click and hold your left mouse button down to move the guide to the location you would like.

Note: It can help you align pictures or designate an area where you want to avoid putting objects.
For class, let’s turn off the gridlines and guides but leave the ruler on.

Status Bar
At the bottom of your screen you will see a status bar which gives you some shortcut buttons to be able to interact with PowerPoint better.

1 2 3 4 5 6

1. Indicates the slide number you are currently on and total number of slides.
2. Indicates whether there are any spelling errors or not. If there is an error there will be an
x on the book instead of a pencil.
3. Allows you to turn the notes section on and off.
4. Allows you to turn the comments task pane on and off.
5. Allows you to quickly choose normal, slide sorter view, reading view, or slide show.
a. Normal view (slide view) allows you to see the full size view of the selected slide for editing and a thumbnail list of the
slides on the left hand side of the screen.
b. Slide sorter view allows you to see all the slides easily. You can rearrange them from this view. You can see any timings related to
that slide and if you click on the star you can preview the animations.
c. Reading view allows you to play your slide show in the PowerPoint window without switching to a full screen slide show. You
can proofread and check out the transitions.
d. Slide show allows you to quickly start your slide show to view it on full screen from the current slide.
6. Zoom in and out to see parts of your slide closer or farther away.

Slides
 PowerPoint presentations are made up of slides. Slides contain the information you will be presenting. This information might be in
the form of text, pictures, charts, and more.
Before you start creating presentations, you'll need to know the basics of working with slides.
 Slides are now elongated when you first open PowerPoint whether it is a blank presentation or a theme. These longer slides help with
elongated videos, wider computer screens, touch screen modes, etc.
You can change to a regular size slide:
Click on Design tab
Click on the Slide Size button Click on
Standard (4:3).
o This is the size of the slides from 2007. Choose Maximize or
Ensure Fit.
o Maximize will delete content on the sides of your slide and will make the content appear larger.
o Ensure Fit will retain all slide content, and add more space on the top and bottom of your slide, and may make your
content appear smaller.
For class, let’s choose Maximize.

Inserting a slide
When inserting a slide for the first time you can either insert a default slide from the
Home tab by clicking on the top half of new slide button.
If you would like to see what options are available, click the bottom half of new slide
and a drop down box will show you the different slide layouts.
Most of the slide options have placeholders. Click on the bottom half of New Slide button and add a two content slide. Then click on the top half of
the New Slide button. What type of slide did you get? It should be another two content slide. It is giving you the same type of slide you picked last.

Changing the Slide Layout

If you change your mind about what type of slide you would like, you can always change the layout by clicking on the
Layout button. The same options that appeared for the lower half of the New Slide button will come
up. Choose the one you would like to use from the list, and your current slide’s layout will change. Click on slide
three and choose title and content layout.

Navigating from Slide to Slide

You can switch between your slides by clicking on that slide in the pane on the left. The selected slide will then appear in the Presentation
Window.

Moving Slides
In the left hand task pane, select the slide you wish to move by clicking on it and holding the left mouse button down.
While holding down the mouse button, drag your slide to the position you desire. The slide will move with you as you move it to the new
location. The other slides with move as you are trying to place your new slide.
When you have the slide in the place you want it to be, release the mouse button in order to “drop” your slide into its new place.

Copying Slides
In the left hand task pane, right-click on the slide you wish to copy and select Copy.
Right click on any of the slides and select the first option under Paste or select the top half of the
Paste button found on the ribbon. The slide will appear and can be moved as described in the section
above.
o If you would like to copy multiple slides at one time, click on the first slide and then
hold your shift key down and click on the last slide if they are adjacent to each other.
o If they are non-adjacent slides, click on the first slide, hold your ctrl key down and
click on the slides you wish to copy.

Deleting a slide
Click on the slide you wish to delete.

Then, press the delete key on your keyboard. The slide you clicked on
will disappear.
Organizing Slide Exercise:
1) Delete all the slides we were working with previously except the slide with the number 1 on it.
2) Insert a two content slide.
3) The new slide will appear in the presentation window and also on the left hand side.
4) Insert two more two content slides. You should have four slides now.
5) Change the layout of slide 3 to blank slide.
6) Now move slide 3 to slide 2 position.
 7) Copy what is now slide 2 below slide 1.
8) Delete slide 5.
Note: You should have the first four slides of your new presentation when you have completed this exercise. Slide one is a title slide, two and three
should have a blank layout, and four should be two content layout.
 Customizing slides
Changing the Slide Design using Themes
Choose the Design tab from the menu. The Ribbon will change to display your design options.

Scroll through the available options or see the list in a larger window.

To change the slide design, click on the one you like. To see more options, either scroll through the list with the up and down arrows to the right of the
designs or click on the second down arrow to see them in a larger window. Hovering over the design with your mouse will change the design without you
having to click. To make a final selection, click on one you want. You can also right-click on a particular design and apply that design to a selected slide
or all slides as well.

Changing Variants of the Themes

If you would like to you can change the variant of the slide by choosing a preset variant. Variants use different theme colors and sometimes
textures, while preserving a theme's overall look.
Colors can easily be changed for each theme. Click on the drop down arrow next to the variants to change the colors, font, effects, and
background style buttons. Hover over each one to see how it affects your theme. Effects influence the graphical look of your presentation, such

as graphic fills, lines, shadows, etc.

Under the colors, you can customize your colors by clicking customize colors at the bottom of the
drop down menu. This will allow you to create your own color for your theme. Once you have
made the necessary changes, type in the name of the theme and click save.

Under the fonts, you can customize your fonts by clicking customize fonts at the bottom of the drop down menu. This will allow you to create
your own font scheme for your theme. Once you have made the necessary changes, type in the name of the theme and click save.

Format Background

On the right side of the ribbon, click on Format Background. A task pane will appear on the right hand
side of the window with options to change the colors of the current background style.
The task pane brings up four options. Solid fill, Gradient fill, Picture or texture fill, and
Pattern fill.
o To set the color of the solid fill, click on the Color
button and choose a different color.
o The Gradient fill has a lot more options and will take some time to familiarize
yourself with.
o The Pattern fill allows you to pick from different designs and colors.
There is a check box next to Hide background graphics.
Check this box if you wish for the background design graphics from the theme to
disappear. You may have to do this to see the change at all.
You can also use a picture or textured area as the background of your slide.
Check the circle next to Picture or texture fill. The options that show up in the current window will allow you to choose a textured
background or to select an image saved on your computer.
Click on the texture button and select one of the textures to see what it looks like on your slide.
The File… button will allow you to import a picture from your computer.
Click on File to open the Insert Picture window. Select an image from your computer to see what happens.
o For class, go to the My Pictures folder and the Sample Pictures folder. Select one of the images.
You can also click on the Online button to choose a picture using Bing. When finished making your
selections,
o Click on the X to close the task pane so only the current slide changes.
o Click on Apply to All to make that change for every slide.
o Click on Reset Background to go back to the original settings.

Customizing Slides Exercise:

1) Choose a theme for your existing PowerPoint.
2) Now chose a variant from the preset styles available.
3) Change the colors for this variant.
4) Change the font.
5) Change the effects.
6) On slide 3 format the background to have a solid color, gradient, texture, or pattern.
7) On slide 4 format the background of this slide to have a picture from the computer.

Adding Text
The slide layout will contain instructions on how to proceed in
putting content into your slide.

For example, the slide below prompts you to “click to add title”
and “click to add text.”

These prompts are in placeholders, which are

on the slide depending on the layout you chose.
Placeholders are much like text boxes.
To add a table, chart, picture, clip art image, or movie,
click on the appropriate picture from the center of the text box.

Moving a Text Box

Once you have created your text box you have the option to relocate it.
Pass the mouse over the box border until the four headed arrow shape appears. Hold down the left mouse button and drag your
text box to its new location.
Release the mouse button to place the box.
Copy & Paste a Text Box
Click on the text box so the solid border appears.
Select the copy button from the ribbon OR right click on the text box and select Copy.

Select the paste button OR right click near the text box and select Paste.
You can then move the new text box where you need it.

Align Text
Click on the text box so the solid border appears.
Select the appropriate alignment button from the Home tab.

Delete a Text Box

Click on the text box so the solid border appears.
Press the Delete key on your keyboard to erase your text box.
Adding Text Exercise:
Click on slide two. Draw
a text box.
Type in Free Computer Classes.
Move the text box to the bottom of the slide. Alight the text to
the center.
Copy the text box and paste it to slide three.
Using Numbering and Bullet Lists
Highlight the text you wish to make into a list. Select the
Numbering or Bullet button.

To modify the bullet:

o Click the drop down arrow next to the Numbering or Bullet button on the home tab.
To modify the size and color:
o Click the drop down arrow next to the Numbering or Bullet button on the home tab.
o Choose bullets and numbering.
o A dialog box will appear. In the size field, change the bullet size
o Click the color drop-down box and select a color.
To use a symbol as a bullet:
o Click the drop down arrow next to the Numbering or Bullet button on the home tab.
o Choose bullets and numbering.
o A dialog box will appear. On the bulleted tab, click customize.
o The symbol dialog box will appear.
o In the Font box you can select from drop-down box either Wingdings and Symbol fonts.
o Select the symbol.
o Click ok.
Bullets and Numbering Exercise
1) Draw a new text box on slide two.
2) Type three words in the text box (hitting the enter key after each word).
a. Basic
b. Intermediate
c. Advanced
3) Highlight your text and add numbers to the list.
4) Change the color of the numbered list.
5) Draw another text box on slide two.
6) Type three more words in the text box on the slide (hitting the enter key after each word).
a. Word
b. Excel
c. PowerPoint
7) Change the list to a different bullet style using a symbol.
8) Change the bullet color.
9) Change the bullets of the list to a symbol from Wingdings.

Formatting the Text Box

Either click on the text box border or inside of the text box you wish to modify. The Format tab will open up on the Ribbon. The center
section will
colors. Just like the premade slide designs, there are a variety of allow you to change the fill and border
premade text box designs. Navigate this list the same way you did for
the slide designs.
To customize your text box beyond the available options, use the Shape Fill, Shape Outline, and Shape Effects buttons.

Eyedropper makes matching color easy. You can match colors within your presentation and between formats, such as a website and your
slides. You can use the eyedropper anywhere that has to do with color.

Using Eyedropper
Click on the Insert Tab. Click
on Text Box.
Draw a text box on your slide. Click on
Shape Fill.
Choose Eyedropper.
Click on the color from your slide that you want the text box to be. You text box should now
match the color you chose.
Click on Shape Outline.
Click on Weight and pick 6pt.
Click on Eyedropper under Shape Outline.
Click on the color from your slide that you want the outline of your text box to be. The outline of your text box should
now match the color your chose.

Note: To use eyedropper on a webpage, picture, etc. left click on the slide and drag your mouse. You will be able to move the eyedropper
outside of the PowerPoint window, allowing you access to any color you see on screen. Release the mouse when you have found your desired
color to apply that color.

Using Format Painter

If you would like to copy the format of a text box (not the text, itself) and apply that to another text box, then select the textbox
that has the format that you want to copy.
Click the Format Painter button from the Home tab.
Now select the textbox that you want the format to be copied to.

Note: If you want to use the Format Painter longer repeat step 1 and then double-click on the Format Painter button.
This will allow you to paint the format to multiple areas. To turn Format Painter off, click on the button again.

Format Painter exercise:

1) Click on slide two and format the text box with Free Computer Classes in it.
2) Format the Free Computer Classes text box on slide three using the format painter.

Printing
Your presentations can be shared by printing them or displaying them on a computer.
Printing a Slide Show
Click on the File tab.
The backstage view will appear and on the left hand side select Print.
Under Settings, you will see a box that says
Print All Slides.
Click on this drop down to see options to Print All Slides, Print
Selection, Print Current Slide, or Custom Range only specified
slides for printing.
o Print Selection will allow you to print a highlighted
portion of the slide.
o Print Current Slide will allow you to print the slide in
the preview window.
o Custom Range will allow you to print a
specific group of slides when you don’t want them all.

Under Settings, you will see a box that says Full Page Slides.
o Click on this drop down to choose under Print
Layout to print Full Page Slides, Notes Page, or
Outline.
o Under Handouts, you can choose how many
slides to print on each page. If you choose 3
slides you will get lines for your audience to
take notes.
o The Handouts section also allows you to print
your handouts horizontally or vertically and lets
you choose how many slides you would like represented on each page.
Under Settings, you will see a box that says Color.
o Click on this drop down to print in Color, Grayscale, or Pure Black and White
for your printout.
Next to the print button is the word Copies: with a box next to it where you
can tell the computer how many copies of your slideshow to print.
Click Print when you are ready.

Creating a New, Blank Presentation

When in PowerPoint and you want to open a new blank presentation. Click on the File tab on the
left hand side of the ribbon.
Click on New. The New window will appear Click on Blank
Presentation.

Creating a New Presentation from an Online Template/Theme

Click on the File tab on the left hand side of the ribbon. Click on New. The
New window will appear.
Click in the search box at the top and search for templates or themes online.
Once you have started a search, you can click on the right hand side to narrow
down what you are looking for. For example, if I was searching for business
I might limit it to design sets or sales.
Once you find one you like click on it, you can then preview the different
images of the presentation by clicking on more images.
If you like this template, click the create button and it will be downloaded to your computer.
For class we won’t be clicking the create button, click the x in the upper right hand corner instead
NOTE: Once you download a template, it will now be saved on your computer under the new button. This way you can access it again
later if you need to.
NOTE: Anytime you are in a search and want to get back to the page you see when you first open PowerPoint, click on the home button
to the left of the search box.
 MICROSOFT POWERPOINT 2013 PART 2:
NOTES, LINKS, & GRAPHICS

Choosing a Design
Open PowerPoint.
Click on Blank Presentation. Click
on the Design tab.
Click on the design tab of your choice.

Adding Content Exercise

Type “ASCPL FREE COMPUTER CLASSES” into the title area of the first slide. Click in subtitle and type
By “Your Name”.
Add a second slide by clicking on the Home tab. Click on the
lower half of the New Slide button. Choose the Two Content layout.
In the title box of this slide, type “General Class Information.”
In the left text box, type:
o “Must have a ticket to attend.”
o “Class size is limited to 15.”
o “Classes last 1.5 hours.”
o “A certificate is available upon class completion.”
(Note: Hit the Enter key between phrases to jump to a new
line and create a new bullet.)

Inserting Screen Shots

The screen shot button allows you to quickly add a snapshot of any
window open on your computer to your document.
Select the Insert tab, click the Screen shot button.
The Available Windows from your desktop will appear. Select the
window you would like to capture as a screenshot.
It will appear on the current selected slide.

To insert a screen clipping:

o Click on the Screenshot command.
o Then click on Screen clipping.
o A faded view of your desktop will appear, click and drag to draw the area you want to capture as a screen clipping.
o It will then appear on your screen.

Screen Shot Exercise

Open Chrome.
Go to es.akronlibrary.org.
Click on computer classes at the top.
Make sure you are on slide 2 in the right text box. Go to the
Insert tab in your PowerPoint.
Click on Screenshot.
Then click on screen clipping.
Click and drag to draw around the box that discusses Main and Branch Library classes. Once you let go of your
left mouse button it will add it to your slide.
Resize the screen shot so it is more visible to your audience. Slide two is now
complete.
 Notes
The Notes section is used to create notes to aid a speaker during a presentation. It can also be used to take notes on audience
discussion as well. You have more to say about the general class information you don’t want to put it on the slide, but you want
to remember to tell your audience.

To create a note, simply click on the Notes button at

the bottom of the screen.
The notes section will appear at the bottom.
To expand the Notes Pane section, place your cursor over the gray line at the top of the
Notes Pane.
When your cursor changes to a double headed arrow, click and drag your mouse up
to make the area larger.
You can click and start typing, which will do for class.

You can choose to highlight the text you have typed on the slide into the notes section:
Copy it by clicking on the Copy button on the Home tab.
Click down in the notes pane area and paste it.
Click on the bottom half of the Paste button and choosing the second option which is Keep Source Formatting
(Ctrl+K). This will bring the bullet symbols down, not just the text.

Create Notes Exercise

Add some additional information around your slide text in the notes area.
o The tickets you need to attend the classes are given out at the guard’s desk on the first floor at the Main Library.
o If you want a certificate, you are welcome to it but it is not mandatory.

Preview Speaker Notes

To preview your speaker notes click on the View tab. Click on the
Notes Page button.
When finished previewing, click on the Normal button.

Print Notes on Handouts

Remember: To print your notes for yourself or others: Click on the
File tab.
Select Print.
Select Notes Pages in the Full Page Slides
drop down box.
At home you would click the Print button at the top.
For class, click the back button.
This will print all slides along with any notes in the
presentation.

Adding Smart Art Graphic

The next thing we want to add is a smart graphic to segue into our next group of slides.

To add a Smart Art graphic:

Click on the Home tab and then on the lower half of the New Slide button. Select the
Title and Content slide.
Click on the title place holder so you see a solid line around the box then
click on the delete button on your keyboard.
Resize the placeholder as you see fit.
 Click on Smart Art button from the slide. Click
on Cycle.
Click on Circle Arrow Process (last one in the group) Click OK.
If you do not see a text box on the left, click on the arrow on the left hand border of the box.
In the box on the left,
o Type next to bullet one Beginner Classes.
o Click and type next bullet two Intermediate Classes.
o Click and type next bullet three Advanced Classes. Once you are done typing, resize the Smart Art graphic
From the SMARTART TOOLS DESIGN tab you can change colors and style.

Adding More Content Exercise

To add the Beginner Classes slide:
Click on the Home tab and then on the lower half of the New Slide button. Select the
Two Content slide.
Type “Beginner Classes” in the title box. In the
right text box, type:
o “These classes consist of Basic Computer Skills, Basic Windows Skills, and File Maintenance.”
o “Another optional beginner class is Typing.”
o “These classes will teach computer basics from how to use the mouse to how to save files to the computer.”

Adding a Hyperlink
A Hyperlink is a direct link (or reference) in a hypertext document to another document or other resource.
This is usually used to link to a web page or other item on your computer such as an Excel file or Word
document.

Adding a Hyperlink Exercise:

Highlight the appropriate text. (In our case, highlight the word “classes” in the third bulleted point on the
Beginner Classes slide.)
Click on the Insert tab and then on the Hyperlink button. Your highlighted text will appear in the Text to Display
box of the Insert Hyperlink dialog box.
Either choose to link your text to an existing document by selecting it in the Look in
section of the dialog box or type in a hyperlink to a website.
o We are going to look in the My Documents folder, and then the Power Point Class folder. Click on the PDF named
“Computer Training Descriptions.”
A screen tip will show up when you hover over the hyperlink. It is optional
A screen tip might say, “Click here to see computer training class descriptions.”
Click OK. The word “classes” will then be underlined and a different color to indicate that it is a link.
Note: The hyperlink will not work while editing the
slide contents--only during a presentation. Click the
slideshow button on the status bar at the bottom. Click
on the word classes and see what happens.

You may also wish to embed links in your photos or

clip art.
Click on a photo or clip art to select it.
o You cannot hyperlink to videos.

Click the Hyperlink button. The Insert Hyperlink dialog box will appear for you to enter your link source. In order to
follow that link while viewing your slide show you will have to click on the picture.
Note: There are several other options for placing a hyperlink with text:
Web Address Hyperlinks - type or copy/paste a URL into the Address: area
Email Address – allows you to create a link that goes directly to an email address. This usually prompts your
Outlook email account to load so that you may enter an email message to a predetermined email address.
 Note: Anything you hyperlink to in your presentation that is not a webpage must be stored on your flash drive if you are
giving the presentation on a computer that is different than the one you created it on, unless you embed the song, video, etc.
We will discuss the embedding of these items in PowerPoint Part 3.

Inserting Online Pictures

Click on slide 4.
Click on the Insert tab.
Click on the Online Pictures button. The Insert Pictures dialog box will appear in the center of
your screen.
Type computer in the search box.
Click on the first picture you want. Then hold down your CTRL button on the keyboard and left click on your
second picture.

Then click the Insert button in the lower right hand corner of the search box.
If you insert two pictures at a time whether through online pictures or pictures on your computer, they will behave as
one. You need to click somewhere else on the slide and then click on the individual picture again.
In order to move your image around the page, click anywhere on the image, hold down the left button, and drag your
mouse to the location you wish to place it.
You can also resize the image by clicking and dragging from any of the corners.
The white circle at the top of the image will allow you to rotate the image. Click and drag to rotate.

Smart Guides: Earlier we turned guides on but if you

choose not to turn them on then a function called Smart
Guides will appear when two or more shapes are in
alignment with each other. They will come and go when
you are moving objects.

Adding More Content Exercise

Click on the Home tab and click on the top half of New Slide button.
o The layout should default to the previous slide’s layout. Type
“Intermediate Classes” in the title box.
In the right text box, type:
o “Intermediate classes consist of Internet, Email, Office 2013 Essential Skills and more.”
o “Office 2013 Essential Skills is the foundation for all the Microsoft classes.” Click on the
online pictures icon in the center of the left text box.
Do a search for “internet.”
Choose two images and position them.
 Adding More Content Exercise
Go to the Home tab, then click on the bottom half of New slide, and choose title and content.
Type “Advanced Classes” in the title box. Type the
following in the main text box:
o “Advanced classes consist of most of the Microsoft office classes.”
 Word
 Access
 Excel
 PowerPoint
 Publisher
o “These classes will teach you how to create documents, databases, spreadsheets, presentations, and
publications.”
o “Each of these classes has at least two but possibly up to six parts.”
You decide that you’ve typed too much on the slide and will
need to cut it down.
Click on the main text box on your slide.
Notice that there is a little box in the lower left corner that has
recently appeared. This is the AutoFit button. It appears when
your text takes up more room than you have available in the text
box. It automatically resizes your text, shrinking it down so that
it fits.
Notice that when you move your mouse over top of the button that a small down arrow appears next to it. Click on
the down arrow to see your AutoFit options.
If you would like AutoFit to stop resizing your text you can click on Stop Fitting Text to This Placeholder.
If you would like to Split Text Between Two Slides, you can, just remember that the program will decide where the
split happens it does not necessarily mean it will happen where you think it should.
If you want to have control over the split, choose Continue on a New Slide and copy and paste your information
as you see fit.

Action Buttons
Action buttons are built-in button shapes you can add to a presentation and set to link to another slide, play a sound, or
perform some other action. When someone clicks or moves over the button, the selected action will occur. Action
buttons can do many of the same things as hyperlinks.

Action Button Exercise

Click on Slide 3.
Highlight Advanced Classes.
Click on the Insert tab.
Click on the Action button in the Links Group.
The Action Settings dialog box will appear.
There will be two tabs mouse click or mouse over. They are the exact same thing except how you trigger the action.
o Mouse Click is where you have to actually click the word or pictures that you linked.
o Mouse Over is where you have to actually mouse over the word or pictures that you linked.
On the Mouse Click tab, click on the circle next to Hyperlink to: and select Slide…
from the list. (Take note of all of the other things that you can link to from this list.)
A window will pop up asking what slide you want to hyperlink. All of the slides will be listed on the left. Click on the
slide you want to link to. In this case, click on Slide 6, Advanced Classes.
Click OK.
Click OK on the Action Settings dialog box.
Your button will now link you directly to slide 6 the Advanced Classes.
Add an action to the same for the Beginner Classes and Intermediate Classes slides. You can also use the action
 buttons to link back to the first slide, click to start the show,
etc.
Note: You can edit, remove, copy or open your hyperlink by right clicking on it.

Animation

Animation is useful for making individual objects (text or pictures) appear on your slide, one at a time. There are three different
times animation can be used in a PowerPoint which is entrance, emphasis and exit. You also have the ability to tell how long to
wait between each effect option by using the delay. Duration will allow you to tell how long the animation
should be.

Animation Exercise

Click on the Animations tab. On Slide

One:
o Click on your main title text box.
o Choose the Fly In option. The effect will be demonstrated on the slide.
o Click the Effect Options button.
o Choose how you would like your information to fly in.
o Click on the drop down arrow next to each animation and from here you can choose when to
start the effect (on click, with previous, or after previous). Choose With Previous. This way
your text will appear as soon as the slide show has started.

Definitions:
With Previous means the animation will occur at the same time as the previous
animation or it will occur when the slide appears if there are no previous animations.
After Previous means the animation will occur immediately after the previous animation.

Continue to slide two, the General class information slide.

o Click on the title box.
o Click on the drop down arrow, and choose another Entrance option. You can see a wider range of choices from the
More Effects option in the Entrance menu.
o Make this one appear With Previous as well. Customize your direction and speed setting to what you would prefer
(if possible).
o To animate your list in the text box, click inside the text box to get the sequence option.
o From the Animation button, go to Entrance and More Options. You want to find the Appear effect. Click OK to select
it.
o Keep this one’s start option as On Click.
Click on the Effect Options button.
Depending on the option you picked you can choose a different direction or sequence.
Under sequence, you can pick as one object, all at once, or by paragraph. The difference between All at Once and As
One Object is obvious in animations where the shapes rotate or grow. With All at Once, each shape rotates or grows
individually.
With As One Object, the entire text, graph, etc. rotates or grows at once.
Click on Slide Three.
o Select the whole Smart Art graphic.
o Choose the Grow and Turn animation.
o Click on Effect Options.
Test out what each of the sequence options does to the graphic. Click on
Slide Four.
Choose and animation for both the title box and text box.
o Make the title box with previous.
o Make the text box with bullet (float in) on click and the effect options one at a time.
To animate the pictures, click on the picture on your slide to select it. From the animation
area choose a type of Entrance.
Change the start option to After Previous. This way your picture will come in right after your third bullet point,
without you having to do anything.
Your slide should look something like this:

The numbers beside each item indicate the order in which they will appear.
Start your slide show by going to the Slide Show tab and select From Current Slide. Click through it to see how it
looks. Remember that you have to click the mouse button or hit the right arrow key for the text areas to show up.
There are other transitions available besides Entrance, like Emphasis, Exit, and Motion Paths. Now that you have a
general understanding about how these animations work, play around with the other objects on the other slides to see
what happens.
Animation Pane
On the animations tab, you will find a button that says
Animation Pane. Click on it to activate the pane.
Once the animation pane opens, you will see things that can help you
in customizing your slides even more.
If you have more than two animations, then click on the two down
arrows it will expand the animations for you to see them.
You can see what type of animation is related to the
picture, text box, etc. If there is a green box after the animation it is entrance, yellow
box is emphasis, and red box is exit.
You can preview the effects by clicking the play all button.
You can rearrange the effects also by click and dragging them up or down the list.
o A double headed arrow will appear when you are over an effect.
o Hold you left mouse button down and drag the effect to the new location you would like it to appear.
o On the far right of the animation ribbon there is also a reorder animation group
which will allow you to move an effect to an earlier or later spot.
If you cannot remember what entrance, emphasis, or exit you used
there are two ways to find out.
o First, if you rest you mouse over the animation it will tell you the effect.
o Second, you can click on the drop down arrow and choose effect options. When
the pop up box opens at the top it will tell you the type of effect.
Under Effect Options, you can choose what happens to the text when you are done speaking. It can dim, hide
after animation, hide on next mouse click.
While in the drop down list you can change whether the effect happens on click, with previous, or after previous.
You can remove an effect at any time by clicking on the down arrow next to the item in the Task Pane and choosing
Remove.

Exercise for home

Adding More Content and Hyperlink to Web Address

Go to the home tab, then click on bottom half of New slide, and choose Title Only slide. Type “How do I know
where and when I can take these classes?” in the title box.
Center your title, resize, and/or make any changes as needed.
Insert a text box and type “Visit your local branch, Main Library, or the ES division’s blog to view our calendar.”
Change font size to 32 and center.
Highlight Calendar.
Click on the Insert tab and the click on Hyperlink
Click in the Address area and type http://es.akronlibrary.org//computer-training- classes/
Click OK.
Run your show to see if it work