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REQUEST FOR PROPOSALS

For
Community Relief Program for Local Food Trucks / Restaurants solely operating in the City of
Las Cruces.

Families & Youth Inc

1320 S Solano Las Cruces, NM 88001

Issued: March 23, 2021

Proposals Due: April 5, 2021 by 12:00 pm
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1. GOAL/OBJECTIVE
The goal/objective of this Request for Proposal (RFP) is to award local restaurants the
ability to provide meals that feed the area’s senior citizens, and low-income families.
• Participating restaurant/food trucks will be allotted with 1,500
personalized vouchers for their own restaurant valued at $10 each.
• Participating restaurant/food trucks will only process the allotted
personalized for their own restaurant. Shall not accept any other
participating restaurant vouchers.
• Families & Youth Inc. (FYI) will distribute the personalized vouchers for
each selected restaurant/food trucks among the targeted community
members.
• Community members will redeem personalized vouchers at participating
restaurants for a meal.
• Participating restaurant/food trucks will accept vouchers as a $10 credit
toward the purchase of a meal.
• Participating restaurant/food trucks will collect completed vouchers and
submit for weekly reimbursement to FYI starting on Fridays as the
beginning of the weekly schedule.
• Weekly reimbursement amounts are based on the exact number of
collected completed vouchers at a rate of $10 per completed voucher.
• Vouchers will be valid for redemption between Monday, April 20, 2021 to
Wednesday June 30, 2021.
• Work in unison with FYI to ensure an optimal experience for participating
restaurant and the community.
Furthermore, the proposed restaurants/food trucks will have an opportunity to promote
participation through social media in conjunction with FYI’s social media announcements/events
to increase community awareness about the meal voucher program. The restaurant/food trucks
proposal should include language that is consistent with FYI’s vision for enhancing the
community’s quality of life and providing a safe place for the community.

2. FAMILIES & YOUTH INC, CITY OF LAS CRUCES DESCRIPTION

Families & Youth Inc. (FYI), in partnership with the City of Las Cruces, through the Emergency
Financial Assistance Fund has been provided the opportunity to facilitate the program at “No
Cost” to award funding to restaurants/food trucks to participant in the meal voucher program.
The interested restaurant will be locally owned and operated within the Las Cruces city limits.
Restaurant-Food Trucks groups with multiple locations throughout the City of Las Cruces will
be considered. If a restaurant group with multiple locations is selected, they will only receive
1500 vouchers to divide amongst all locations. Previously funded restaurants will not qualify and
will not be considered.
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3. INVITATION TO PROPOSE
FYI is pleased to offer an exciting opportunity for a well-qualified restaurants / food trucks to
operate and support the meal voucher program to provide meals to the senior citizens and low-
income families within the city limits.
On Friday, March 26 from 2:00 pm – 3:00 pm, FYI will hold a Zoom pre-proposal conference
for this RFP.
The goal of this meeting is to answer any questions regarding your participation of the program.
We request that interested restaurants pre-register for the conference. Register by sending an
email before Thursday, March 25, 2021, to prevention@fyinm.com. All questions must be
submitted in written before the morning. Please include your restaurant name in the subject line.
In the body of your email please include your name, address, restaurant name and the name and
title of all participants expected to attend.
Qualifying restaurants must have demonstrated all requirements of experience and knowledge of
restaurant operations. It is further expected that proposals will be based on a thorough
understanding of existing and future local restaurant market conditions and trends.

4. INSTRUCTIONS AND SCHEDULE FOR SUBMITTAL OF PROPOSALS

FYI shall not be liable for any expenses incurred by any restaurant in relation to the preparation
or submittal of proposals. Expenses include but are not limited to: Expenses by proposer in
preparing a proposal or related information in response to RFP; negotiations with FYI on any
matter related to this RFP; and costs associated with interviews, meetings, travel or
presentations. Additionally, FYI shall not be liable for expenses incurred as a result of rejection
of any proposals made in response to this RFP.
Competitive proposals are due before 12:00 pm on Monday, April 5, 2021. No exceptions or
negotiation will not be granted. All proposals received after the aforementioned deadline will be
rejected and will not receive further consideration for this round. Furthermore, FYI reserves the
right to reject any proposal.
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5. IMPORTANT:
The Name of Your Restaurant along with an attached High Resolution Restaurant Logo must
appear clearly on the submission through email. Proposal and all supporting documents must be
completed and sent as attachments through business email.
IF THERE IS ANY PROBLEM REGARDING THE FOLLOWING PROPOSAL
SPECIFICATIONS OR CONDITIONS THAT WOULD PREVENT YOU FROM
SUBMITTING A PROPOSAL, CONTACT JAVIER GARCIA IMMEDIATELY FOR
CLARIFICATION
Proposals may be email to: ATTN: Javier Garcia
Email: jagarcia@fyinm.org
Questions and Inquires Javier Garcia
575-635-0476
jagarcia@fyinm.org

6. EVALUATION PROCESS AND SELECTION CRITERIA

FYI will conduct the selection process. FYI is the final decision-maker regarding this selection,
and it reserves the right to reject any or all responses or to terminate development negotiations at
any time. FYI reserves the right to request clarification or additional information from individual
respondents.
The intent of the RFP step of this selection process is to identify qualified parties interested in
providing meals to the targeted community members. The selection of a qualified restaurant will
be based generally upon their experience in the restaurant industry and ability to demonstrate
capacity to abide by the parameters of the meal voucher program in a careful and coordinated
manner with the full collaboration of FYI.
The primary basis for the FYI’s consideration of responses to this RFP will be the contents of the
restaurant’s proposal, as outlined in this RFP.
Qualifying restaurants will be selected based upon following:
A. Strength of restaurant team and management approach to participant in program.
B. Demonstration of relevant project/community experience.
C. Understanding of the proposed restaurant goals.
D. Quality of the proposed restaurant.
E. Benefits that the restaurant provide to the community and program.
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7. FORM OF PROPOSALS
To facilitate comparison and evaluation, interested restaurants must follow the format outlined in
this section. Failure to follow the required format may, at the sole discretion of the evaluation
committee, result in the rejection of the submittal.
A. All proposals must be emailed as attachments on business email.
B. High resolution restaurant logo must be included in the submission email.
C. All proposal responses will be typewritten.
D. All proposals should include at a minimum, the following:
a. Cover Letter
b. Business Overview (include hours of operation, management contacts)
c. Sample menu (include price range, complete meal options tailored to the
program)
d. Summary of experience and qualifications
e. Proposed promotions, discounts, or specials
f. A details of past community service/projects or current engagements
g. Any highlights or successes

8. EVALUATION
A 3–4-person Evaluation Committee will evaluate all proposals. Proposals will not be opened
publicly. The Evaluation Committee, in conjunction with FYI leadership, will select each
proposed restaurant and the selected restaurants will be announced publicly after all restaurants
have been notified.

Possible Points
1. APPROACH TO SCOPE OF 10
WORK AND CAPABILITY OF
THE RESTAURANT The restaurant
shall show how they intend to perform
the services requested and to provide
specific experience and expertise
including required services.
2. PAST EXPERIENCE The restaurant 20
shall provide specific methods and the
restaurant’s approach to working with
the community. The restaurant shall
provide a detailed description of
successful support to the community.
3. QUALIFICATIONS The restaurant 25
shall provide background and history
that deems them uniquely qualified.
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4. MARKETING PLAN The restaurant 25

shall provide specific information on
how marketing through social media
and other media outlets will support
the program.
5. MENU The restaurant shall provide a 20
sample menu including offerings and
prices ranges.
TOTAL POINTS 100