Mobile Phone Policy

Objective

To define administrative guidelines on providing mobile phones to officers for functional

requirement.

Applicability
The scheme is applicable to all officers in the Company.

Entitlement
3.1 Officers are eligible for mobile phone as per following norms:
Category Entitlement of handset
Chief of business/function Blackberry
Level 3 Blackberry
Level 4 Upto Rs. 8000/-
Level 5 Upto Rs. 3000/-
Level 6 -
3.2 Officers who are required to travel frequently (atleast once a month) will be
provided mobile phone and connection by the Company.
3.3 Call charges, monthly rental and taxes are paid by the Company and expense
towards personal calls is recovered from officer’s salary.
3.4 Officers who are not provided mobile phone by the Company, may claim Rs.
200/- per month towards reimbursement of mobile phone expenses.

4 Process
4.1 Chief of the business/ function has to approve the requirements of mobile phone
for any officer.
4.2 Such approvals are sent to Personnel and Administration Department for
procurement of handset and connection through defined service provider under
Close User Group (CUG).
4.3 Monthly mobile bills are paid by the Company. Copy of the monthly mobile phone
is given to the employee for identifying personal calls. Expenses towards
personal calls are segregated and recovered from individual salary.
4.4 Officers who are not provided mobile phones by the Company, may claim Rs.
200/- per month towards reimbursement of mobile phone. They need apply to
Personnel and Administration department through their departmental head for
claiming the amount.
4.5 This amount is paid in salary from the month reimbursement is approved.

5 General Guidelines
5.1 Officers are expected to properly take care of the mobile phone handset. At the
time of separation, the handset is returned to Personnel and Administration
department.
5.2 The mobile phone requirements of new officers are communicated by HR
department to Personnel and Administration department for providing mobile
phones as per eligibility.