Case: 3 question & answers

1) What problems occurred when Wolf Peak upgraded from QuickBooks to a new accounting
software package? How could these problems have been avoided?
For organizations it’s a very tough job to decide which and what kind of software to choose from
all the available options. Use of accounting packages does helps in efficiency and effectiveness
of the organization only if right kind of package is used in right place. Wolf Peak International
used an accounting package to replace its traditional QuickBooks in order to make the process
easier and systematic but because of their inappropriate and unfocused decision regarding the
package they turned on to the wrong one. They had several problems because of implementation
of this software; some of them are listed below:
· It was very complicated and hard to learn, not so user friendly.
· Time consuming and sophisticated.
· Very expensive
In order to avoid these problems, I think the first thing they could have done is, they could have
decided to choose the software after being sure about the accounting need of organization from
detail discussions and expert advice. It’s very important to know what you are using in order to
make the best out of it, so they should have understand the functionality of the software first and
made it clear to everybody using it, so that problems in execution wouldn’t appear. They could
have developed the time frame with clear chain and pattern of doing things so that it wouldn’t
have taken much time for execution.

2) Why did SAP’s Business One prove to be a better choice for wolf Peak’s management that
the new accounting software? Give several examples to illustrate your answer.
As the new accounting software, which was replacement for QuickBooks, was difficult to use,
hard to get right information in time and was more sophisticated. Wolf Peak decided to replace
new accounting software with SAP Business One software suite. SAP Business One is an
integrated business management software package designed specifically for Small to midsize
enterprise like wolf peak .The application automates critical operations including sales, finance,
purchasing, inventory, and manufacturing and delivers and accurate, up-to-the minute view of
the business. Its relative affordability promises a rapid return on investment, and its simplicity
means user have a consistent, intuitive environment that they can learn quickly and use
effectively.
The benefits of SAP Business One far outweighed the costs and time already invested in that
software system. With Business one they can perform task that previous accounting cannot. Wolf
Peak’s management has also begun using the customer relationship management (CRM)
functionality within Business One to assist with its Collection of receivables.
3) Should most SME’s use an integrated business software suite like SAP Business One
instead of specialized accounting and other business software packages? Why or why not?
Using where, for what kind of job is more important than using what. Different business has
different patterns to function and have several processes of doing things. So, effectiveness of suit
is determined by its ability to make the functioning more systematic and efficient. Suit like SAP
Business One help to do various other functions like customer relationship management rather
than just accounting. In Business One tool like XL Reporter tool user can prepare reports on the
quick time. Business one includes a seamlessly integrated reporting and financial analysis tool
called XL Reporter that works with Microsoft Excel to provide instant access to financial and
operational data. It reports on live data drawn from a variety of sources including general ledger,
receivables, payables, sales, purchasing, and inventory software. Business One is very easy to
operate. Even people who aren’t serious programmers can go in and create the documents they
need within the limits of their authorizations. Program like XL Reporters let user to build custom
reports, present regular updates, and then work within Microsoft Excel. That might be very
valuable to the firm. But SAP Business may be the best option for Wolf Peak international, but I
don’t think it will be appropriate to every SME’s since different organizations have different
ways of doing things.