Sap Fica Overview With Configuration Details 39 Pages

By Gulrez Alam
(alam.gulrez@gmail.com) FICA Overview &

Configuration:
Step by Step
Contract Account Receivable and
Payable
Gulrez Alam
Sensitivity: Internal & Restricted

Table of Contents
SAP FICA .................................................................................................................................................. 5
FICA : Transfer to General Ledger (GL) ............................................................................................... 6
FICA Main Tcodes ................................................................................................................................ 7
FICA Tables .......................................................................................................................................... 9
Transport Request Tables ................................................................................................................. 10
SAP FICA Configurations ....................................................................................................................... 11
Start with Organizational Structure ...................................................................................................... 11
Set up Company Codes for Contract Accounts Receivable and Payable .......................................... 11
Define Company Code Groups .......................................................................................................... 11
Assign Company Codes to Company Code Groups ........................................................................... 11
Application Area.................................................................................................................................... 12
ISU FI CA Application Area Configuration Document ....................................................................... 12
Contract Accounts ................................................................................................................................. 12
Define Number Ranges ..................................................................................................................... 12
Configure Contract Acct Categories and Assign Number Ranges ..................................................... 12
Define Sender Structure ................................................................................................................... 13
Account Determination IDs for Contracts......................................................................................... 13
Define Account Determination IDs for Contract Accounts ............................................................... 13
Posting and Documents ........................................................................................................................ 14
Maintain Central Settings for Posting ............................................................................................... 14
Maintain User-Specific Posting Settings ........................................................................................... 14
Maintain Document Number Ranges ............................................................................................... 14
Define Lock Reasons for Posting Locks ............................................................................................. 15
Maintain Document Types and Assign Number Ranges ................................................................... 15
Document Type Specifications for Collective Bills ............................................................................ 15
Document Types for Invoicing .......................................................................................................... 16
Document Types for Invoicing Reversal ............................................................................................ 16
Document Types for Consumption and Partial Bills ......................................................................... 16
Sales/Purchase Tax Determination ................................................................................................... 17
Maintain Main Transactions ............................................................................................................. 17
Maintain Sub Transactions................................................................................................................ 18
Transactions for Charges IS-U ........................................................................................................... 18
CO Account Assignment Keys ........................................................................................................... 18
Store CO Account Determination Key............................................................................................... 18
Maintain Payment Terms .................................................................................................................. 19
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Define List Category for Account Balance ......................................................................................... 19
Define Line Layout Variants for Account Balance ............................................................................. 19
Security Deposits .................................................................................................................................. 20
Number Ranges for Security Deposits .............................................................................................. 20
Define General Parameters for Security Deposits ............................................................................ 20
Request Reasons for Securities ......................................................................................................... 20
Status of Noncash Security Deposits ................................................................................................ 21
Noncash Security Deposit Categories ............................................................................................... 21
Reversal Reasons for Security Deposits ............................................................................................ 21
Payments............................................................................................................................................... 21
Cash Desk/Cash Journal .................................................................................................................... 21
Define Cash Desk Clearing Accounts ................................................................................................. 22
Default Account Assignments ........................................................................................................... 22
Document Type for Payment Category ............................................................................................ 22
Master Data for Cash Journal ........................................................................................................... 23
Posting Cash Desk Deposits and Withdrawals .................................................................................. 23
Number Ranges for Receipt Printing ................................................................................................ 23
Reasons for Repeat Print .................................................................................................................. 24
Default Values for Payment Lot ........................................................................................................ 24
Default Values for Check Lot ............................................................................................................. 24
Bank Clearing Accounts for Payment Lots ........................................................................................ 24
Define Clarification Account ............................................................................................................. 25
Clearing Account for Check Deposit ................................................................................................. 25
Repayment ........................................................................................................................................ 25
Own Bank Details and User Numbers ............................................................................................... 26
Payment Medium ............................................................................................................................. 26
Paying Company Code ...................................................................................................................... 26
Payment Lock Reasons ...................................................................................................................... 26
Returns .................................................................................................................................................. 27
Configure Returns Reasons ............................................................................................................... 27
Assign Return Reasons to House Banks ............................................................................................ 27
Bank Clearing Account for Returns ................................................................................................... 27
Clarification Accounts for Returns .................................................................................................... 28
Account Determination for Returns ................................................................................................. 28
Document Type and Clearing Reason ............................................................................................... 28
Transfers ............................................................................................................................................... 28
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Transfer Reasons ............................................................................................................................... 28
Default Value for Transfer Reason ........................................................................................................ 29
Specifications and Default Values for Transfer ................................................................................. 29
Specifications Dependent on Transfer Reason ................................................................................. 29
Define Specifications for Clearing Item............................................................................................. 29
Categories for Instalment Plan ......................................................................................................... 30
Define Instalment Plan Type ............................................................................................................. 30
Deactivation Reasons for Instalment Plan ........................................................................................ 30
Define Reference Interest Rates ....................................................................................................... 30
Define Percentage Rates for Reference Interest Rates .................................................................... 31
Define Interest Calculation Rules ...................................................................................................... 31
Define Interest Key ........................................................................................................................... 31
Maintain Amount Limits for Debit/Credit Interest ........................................................................... 32
Define Interest Lock Reasons ............................................................................................................ 32
Define Clearing Reasons for Which Interest is not calculated .......................................................... 32
Assign Withholding Tax Code to Main and Sub-Transactions .......................................................... 32
Define Interest Slabs on Overdue Items ........................................................................................... 33
Define Security Deposit Interest Limits ............................................................................................ 33
Define Write-Off Reasons ................................................................................................................. 33
Define Specifications and Default Values for Write-Off ................................................................... 34
Define Specs and Default Values for Mass Write-Offs ..................................................................... 34
Automatic G/L Account Determination for Write-Offs..................................................................... 34
Automatic G/L Account Determination for Writing Off Value Adjustments .................................... 35
Maintain Alternative Expense and Revenue Account....................................................................... 35
Define Percentage Rates for Writing-Off Value Adjusted Items....................................................... 35
Define Charge Categories for Dunning ............................................................................................. 36
Define Document Types for Dunning Charge Categories ................................................................. 36
Configure Charge Schedules for Dunning Procedure ....................................................................... 36
Configure Dunning Activities ............................................................................................................ 37
Define Dunning Lock Reasons ........................................................................................................... 37
Define Withholding Tax Code ........................................................................................................... 37
Define Formulas for Withholding Tax Calculation ............................................................................ 38
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Document Control
Filename Author Version Date Summary of
changes
FICA Overview & Configuration Step Gulrez Alam 0.01 04/02/2019
by Step
FICA Overview & Configuration Step Gulrez Alam 0.02 02/04/2019 FICA & TR
tables updated
by Step
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SAP FICA
SAP FICA is a sub-ledger accounting provided by SAP suitable to Industry specific solutions which has
very huge volume of customers results in millions of transactions daily. Considering huge customer
base and very high transactions SAP has provided Industry specific solutions for the Industries
mentioned below but not limited to
Utilities Retail Mining
Telecommunications Media Oil and gas
Banking Hospitality services Pharmaceuticals
Chemicals Logistics service providers Postal services
Consumer products Financial service providers Professional services
Public sector Insurance Healthcare
Engineering, construction Life sciences Railway services
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FICA : Transfer to General Ledger (GL)
Business process related to FICA
1. Documents Postings
2. Payments
 Incoming Payment
 Outgoing Payment
3. Dunning
4. Return
5. Refund
6. Reversal
7. Security Deposit
8. Installment Plan
9. Clearing
10. Collection Management
11. Write-off
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FICA Main Tcodes
Tcode Description
FPE1 Document Posting
FPE2M Document Mass Change
FP08 Document Reversal
FP07 Reset Cleared Items
FP05 Payment lot Posting
Posting / FPY1 Payment Run / direct debit

Payments FPR3 Installment Plan Display
FPR1 Installment Plan
FP40 Transfer Item on CA
FPP4 Bank Data Maintain
FQZL Bank Accounts Overview
FPMA Automatic Clearing
FP04 Write off
FPCHR Check Management
FPVA Dunning Proposal
FPVB Dunning Activity
FPLKA Evaluate Processing Lock
Dunning
FPM3 Dunning History
FKLOCK2 Set Dunning Lock
FPCR1 Creditworthiness
FPD1 Security Deposit Statistics Report
FPD2 Overview of Security Deposits
FPSEC1 Create Security Deposit
Security
FPSEC2 Change Security Deposit
Deposit
FPSEC3 Display Security Deposit
FPINTM2 Security Deposit Interest
FPI4 Display Interest Calculation
KS03 Cost Center
Config
OB52 Posting Periods
FP03M Release for Collection Agency

Collection
FP03DM Submission to Collection Agency
Agency
Call back items from Collection
FP03 Agency Submission
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FP03E Cancel Release
FQZ26 Collection Agency BPs
Call back receivables from Collection
FP03U Agency
FPCI Collection Agency Information File
EMMACCAT3 Display Clarification Category
EMMACL Clarification Case list
BPEM
EMMA To see details of the BPEM
FPEMMAMA Mass EMMA
FPG4 Reconciliation Key Closing
Transfer FICA docs to General
FPG1 Ledger
Reconciliation FPF3 Reconciliation Key Status
FPT3 General Ledger Balance
FPT5 General Ledger Items Details
FPT7 General Ledger Posting Totals
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FICA Tables
TABLE DESCRIPTION
DFKKOP Items in contract account document
DFKKKO Header Data in Open Item Accounting Document
DFKKOPK Items in contract account document
DFKKLOCKS FI-CA: Business Locks
DFKKCRP Creditworthiness Record: Generating Actions
DFKKCOLLHBW_ST Collection Agency Extraction - Status Table
DFKKCOLFILE_P_W Subm. of Receivable for Collection: Item Buffer
DFKKCOMAKT Correspondence Dunning Activities
TFKIHVORT Internal Main Transactions - Text Table
DFKKCOH Correspondence - Correspondence Header
FKKMAZE Dunning history of line items
DFKKOPW Items in contract account document
FKKMAKO Dunning History Header
DFKKCR Repository For Checks
DFKKMOP Items in contract account document
DFKKCIBW fica: Extraction of Cleared Items
DPAYCHKH Header: Accounting Using Creation of Payment Media
DPAYCHKH1 Supplemental Assignments with Creation of Payment Media
DFKKSUM Posting totals from FI-CA
DFKKSUMC Control details for posting totals
DFKKOPKC Card Data Appendix for fica Document
DFKKDDA Debit Memo Notification (England)
DFKKCFZST Clarification Cases from Payment Lot
DFKKCOMA Correspondence Dunning
DPAYG Payment program - payment group
DFKKCFRLS Clarification Cases: Returns Lots
DFKKCFPAYRUN Clarif. Worklist: Payt Program
DFKKCOLLH_I_W Buffer: Collection Agency Information File (Header Data)
DFKKCOHI Correspondence - Correspondence History
DFKKCOLFILE_H_W Subm. of Receivable for Collection: Header Data Buffer
DFKKCOLFILE_T_W Subm. of Receivable for Collection: Trailer Data Buffer
DFKKCOLLHBW_TMP Collection Agency Extraction - Blocked Interval
DFKKCOLLP_IM_W Buffer: Coll. Agency Info File (Item Master Data Change)
DFKKCOLLP_IP_W Buffer: Collection Agency Info File (Item for Payments)
DFKKCOLLP_IR_W Buffer: Collection Agency Info File (Item for Callback)
DFKKCODCLUST Correspondence - Correspondence Cluster Data
DFKKREP06 Tax Report Data (Invoicing Time or Triggered)
PA0235 HR Master Record: Infotype 0235 (Other Taxes - USA)
DFKKZWPT Log Table for Mass Activ. for Tfr Posting of Dbt Rec/IVAs
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Transport Request Tables
Table Description
E070 Change & Transport System: Header of Requests/Tasks
E070A Change & Transport System: Attributes of a Request
E070C CTS: Source/Target Client of Requests/Tasks
E070CREATE Change & Transport System: Creation Date of Request
E070CTV Generated Table for View E070CTV
E070DEP Change & Transport System: Dependencies of Requests
E070L CTS: Index for Assigning Numbers to Requests/Tasks
E070M CTS: Target Package/Layer for Requests
E070TC Help Table for E070 for Client-Specific Imports
E070USE Use of Current Requests by Users
E070V Generated Table for View E070V
E071 Change & Transport System: Object Entries of Requests/Tasks
E071C Change & Transport System: Client-Specific Lock Flag

E071E Lang. Transport: Positive List for Generic Object Selection
E071K Change & Transport System: Key Entries of Requests/Tasks
E071KC Change & Transport System: Key Entries of Requests/Tasks

E071KF Change & Transport System: Nametab Info. on (CHAR)Key Fields
E071KFINI Change & Transport System: Nametab Info. on (CHAR)Key Fields
E071K_30 Change & Transport System: Key Entries of Requests/Tasks
E071K_KEY E071K Key Fields
E071S System-Specific Import Status of Objects
E071V Generated Table for View E071V
E07T Change & Transport System: Short Texts for Requests/Tasks
E07T_OLD E07T Before TRKORR Extension
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SAP FICA Configurations
Purpose of this document is to outline basic configuration of SAP FICA for various process and
functionalities.
Start with Organizational Structure

Set up Company Codes for Contract Accounts Receivable and Payable
Financial Accounting(new) – Contract Accounts Receivable and
Payable – Organizational Units- Set Up Company Codes for
IMG Access path Contract Accounts Receivable and Payable
Transaction Code: SPRO
Define the company codes that want to use in Contract Accounts

Description: Receivable and Payable.
Assign the attributes required for controlling postings in Contract

Configuration Instructions Accounts Receivable and Payable to each company code
Client dependency: Yes
Define Company Code Groups

Financial Accounting(new)- Contract Accounts Receivable and
IMG Access path Payable – Organizational Units- Define Company Code Groups
Define the company codes to be used for posting to the contract

account. These company codes are summarized in company code
Description: groups
Define a company code group for each combination. The groups

Configuration Instructions must not overlap.
Assign Company Codes to Company Code Groups

Payable – Organizational Units- Assign Company Codes to
IMG Access path Company Code Groups
Assign the required company codes to the company code groups

Description: that defined in the previous activity.
Configuration Instructions e.g. Co Code 1010 to Co Code Group 1010
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Application Area
ISU FI CA Application Area Configuration Document
IMG Access path Payable – Basic Functions- Application Area
The application area active within the client. As a rule use one
Description: application area, such as the application area “Utility company”.
Configuration Instructions e.g. “R” for Utility company as per the client domain.
Contract Accounts
Define Number Ranges
Payable – Basic Functions- Contract Accounts- Number Ranges
IMG Access path and Contract Account Categories- Define Number Ranges
In the following activities, will create definitions for number

Description: ranges and contract account categories.
Configuration Instructions Define the “From Number” to “To Number” range.
Configure Contract Acct Categories and Assign Number Ranges

Payable – Basic Functions- Contract Accounts- Number Ranges and
Contract Account Categories-Configure Contract Acct Categories and
IMG Access path Assign Number Ranges
Define contract account categories for the contract account.
The defined contract account categories are assigned to contract

Description: accounts when contract account master data is created.
Configuration Instructions e.g. “01” for IS-U Contract Account,”02” for Collective Bill Account.
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Define Sender Structure
Payable – Basic Functions- Contract Accounts- Data Transfer-
IMG Access path Define Sender Structure
Define the structure for external data and create an assignment

between the structure of external data and the transfer program.
Description: It is important to assign a transfer category.
Configuration Instructions Enter sender structure & sender structure text.
Account Determination IDs for Contracts

Payable – Basic Functions- Contract Accounts- Define Account
IMG Access path Determination IDs for Contracts
Define the account determination ID for contracts in connection

with a company code and a division. The account determination ID
is needed along with the company code, the division, the main
transaction and the sub-transaction for determining a G/L account
Description: in automatic account determination.
e.g. Define account determination ID 01 along with company code

Configuration Instructions 1010 and division 01 for Local customers.
Define Account Determination IDs for Contract Accounts

Payable – Basic Functions- Contract Accounts- Define Account
IMG Access path Determination IDs for Contract Accounts
In the following IMG step, Define the account determination

ID for contract accounts. The account determination ID is used
for determining a G/L account during automatic account
Description: determination.
Configuration Instructions e.g. Account determination “01” for Local Customer.
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Posting and Documents
Maintain Central Settings for Posting
Payable – Basic Functions- Postings and Documents- Basic Settings-
IMG Access path Maintain Central Settings for Posting
In this activity define whether use certain functions for posting and
editing documents. Whether or not require these functions depends
Description: on which business transactions for posting.
 Find out whether the functions offered are required for

company.
Configuration Instructions  Select the functions require.
Maintain User-Specific Posting Settings

Payable – Basic Functions- Postings and Documents- Basic
IMG Access path Settings- Maintain User-Specific Posting Settings
Description: Maintain User Specific Settings for Posting
Configuration Instructions Chose the user name & select manual posting.
Maintain Document Number Ranges

Payable – Basic Functions-Postings and Documents- Basic
IMG Access path Settings- Maintain Document Number Ranges
Transaction Code: FPN1
In this activity, maintain the number ranges that are used for
posting documents. In the “Maintain document types” activity,
Description: assign the number ranges to the document types.
Analyse the documents posted up until now and establish how

many documents were posted for each year and each document
type. Then create number ranges accordingly, so that they cover
Configuration Instructions several years.
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Define Lock Reasons for Posting Locks
Payable – Basic Functions-Postings and Documents- Basic Settings-
IMG Access path Define Lock Reasons for Posting Locks
In this activity define posting lock reason. The lock reasons

defined can be assigned at the contract account/ business partner
level in the master record of the contract account.
Posting locks in the clearing lock category can also be entered in

Description: the line item and prevent the line item from being cleared
Configuration Instructions Check the standard lock reasons and change, if necessary.
Maintain Document Types and Assign Number Ranges

Payable – Basic Functions – Postings and Documents-
Document- Maintain Document Assignments- Document Types-
IMG Access path Maintain Document Types and Assign Number Ranges
In this activity maintain the document types for business

transactions in contract accounts receivable/payable. Document
types differentiate different business transactions. The number
ranges assigned to them also control the way documents are
stored. During document posting, the system determines the
Description: document number from these number ranges.
Check and where necessary change these predefined document

Configuration Instructions types.
Document Type Specifications for Collective Bills

Payable – Basic Functions – Postings and Documents- Document-
Maintain Document Assignments- Document Types-Maintain the
IMG Access path Document Type Specifications for Collective Bills
In this activity, define the document type for the document that is
Description: created when post a collective bill.
Configuration Instructions Maintain the document type for the collective bill document.
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Document Types for Invoicing
Payable – Basic Functions- Postings and Documents- Document-
Maintain Document Assignments- Document Types- Maintain
IMG Access path Default Document Types for Invoicing
In this step, define document types for invoicing. maintain

document types for: Invoicing document, Budget Interest
calculation documents, Cash security deposit interest calculation,
SD billing documents (provided to the billing, SD billing document,
Description: Debit entry documents etc.
Configuration Instructions Maintain the document type for the invoice document.
Document Types for Invoicing Reversal

IMG Access path Default Document Types for Invoicing Reversal
In this IMG activity, define the document type and an alternate

document type for the document that is created during an
Description: invoicing reversal.
Maintain the document type and the alternate document type for
Configuration Instructions the invoicing reversal document.
Document Types for Consumption and Partial Bills

Payable – Basic Functions – Postings and Documents- Document-
IMG Access path Standard Document Types for Consumption and Partial Bills
In this IMG activity, Define the document types for consumption

billing and partial billing. When the generate joint bills for
consumption and partial bills, Maintain the document types for
the contract accounting document for consumption billing, partial
billing, budget billing clearing, clearing, interest calculation, and
Description:
cash security deposit interest calculation documents, as well as for
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invoices from SD billing documents and other debit entries
resulting from statistical documents.
Maintain the document type for the
 Contract accounting document from consumption billing
 Contract accounting document from partial billing
 Clearing document
 Interest calculation document
 Document for interest on cash security deposit
 Billing document from SD billing document
Configuration Instructions  Debit entry from statistical documents
Sales/Purchase Tax Determination

Payable – Basic Functions- Postings and Documents- Maintain
Document Assignments – Define Sales/Purchase Tax
IMG Access path Determination
Define the tax on sales and purchases determination code and

assign this to the corresponding tax on sales and purchases codes
of the component Financial Accounting. In contrast to the tax on
sales and purchases codes (FI), for the tax on sales and purchases
Description: determination codes can define the start of the validity.
Define the tax on sales and purchases determination code and

assign this to the corresponding tax on sales and purchases codes
Configuration Instructions of the component Financial Accounting (FI)
Maintain Main Transactions

IMG Access path Maintain Document Assignments – Maintain Main Transactions
Description: Define Main Transaction
Configuration Instructions Enter new 4 digit Main Transaction and respective description
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Maintain Sub Transactions
Financial Accounting(new)- Contract Accounts Receivable and Payable –
Basic Functions- Postings and Documents- Document- Maintain
IMG Access path Document Assignments – Maintain Sub Transactions
Description: Define Sub Transaction for the Corresponding Main Transaction
Configuration
Instructions Enter new 4 digit Sub Transaction with the Main Transaction.
Transactions for Charges IS-U

Basic Functions – Postings and Documents- Document- Maintain
Document Assignments-Maintain Transactions for IS-U- Maintain
IMG Access path Transactions for Charges
Description: Define the main transactions and sub transactions for charges.
Here you specify MT-ST combination to determine the postings (Actual /

Configuration Instructions Statistical).
CO Account Assignment Keys

Basic Functions- Postings and Documents- Document -Define Account
IMG Access path Assignments for Automatic Postings- Define CO Account Assignment Keys
In this activity ,define short keys that provide information on account

assignments for cost accounting (such as the cost centre), in conjunction
Description: with the company code
Configuration Instructions Define the account assignment key Cost Center / Profit Center.
Store CO Account Determination Key

Basic Functions- Postings and Documents- Document -Define Account
Assignments for Automatic Postings – Store CO Account Determination Key
IMG Access path for IS-U Contracts
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Define the CO account assignment key that is used together with the
company code to derive account assignments for cost accounting (like the
Description: cost centre).
Configuration Instructions Map the account assignment key with the company code and cost center.
Maintain Payment Terms

Basic Functions- Postings and Documents- Document – Maintain Payment
IMG Access path Terms
In the following section, maintain the payment terms. The rules for
determining the due dates are copied as payment terms from the Financial
Accounting (new) (FI) component. Carry out different assignments for
incoming and outgoing payments. Make a calendar assignment which will
Description: then be valid for both incoming and outgoing payments.
Configuration Instructions e.g. Enter Payment term & Name such as “P001” for Local Customers.
Define List Category for Account Balance

Financial Accounting(new)- Contract Accounts Receivable and Payable
IMG Access path – Basic Functions- Account Balance Display- Define List Category
Description: Define Display list for Account Balance
Enter
 List Type
Configuration Instructions  Text
Define Line Layout Variants for Account Balance

Payable – Basic Functions- Account Balance Display- Define Line
IMG Access path Layout Variants for Account Balance
Define line layout Variant for Account Balance Display Define

totals variants. Specify subsequent variants for each total variant
so as to display variants which are well-suited to each other in a
Description: hierarchy. Specify both using the attributes for a variant.
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Check and, if required, change the standard line layout variants.
Configuration Instructions Create line layout variants if necessary.
Security Deposits
Number Ranges for Security Deposits

Payable – Business Transactions-Security Deposits- Define Number
IMG Access path Ranges for Security Deposits
Description: Define Number Ranges for Security Deposits.
Configuration Instructions Enter the number range “From Number” to “To Number”.
Define General Parameters for Security Deposits

Payable – Business Transactions-Security Deposits -Define General
IMG Access path Parameters for Security Deposits
Define a number range that uses internal number assignment, and

a document type with which the request document is posted
Description: when cash security payments are made.
Assign the number range define in pervious activity and assign

Configuration Instructions document type.
Request Reasons for Securities

Payable – Business Transactions-Security Deposits- Define
IMG Access path Request Reasons for Securities
Description: Define Request Reasons for Securities Deposits.
Define security deposit reason code and their description. Such as

Configuration Instructions “P001” is for connection cost deposit –Local Customers.
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Status of Noncash Security Deposits
Payable – Business Transactions-Security Deposits- Define Status
IMG Access path of Noncash Security Deposits
Description: Define Status of Noncash Security Deposits
e.g. Define the additional statuses required in the system , such as

Configuration Instructions “10” is for Bank Guarantee / LOC received – Local Customers.
Noncash Security Deposit Categories

IMG Access path Noncash Security Deposit Categories
Description: In this activity, define the categories of non-cash security deposit.
Define the categories code and their description. E.g. “P1” is for
Configuration Instructions Bank Guarantee – Local Customers & P2 for LOC.
Reversal Reasons for Security Deposits

IMG Access path Reversal Reasons for Security Deposits
Description: Define the reversal reasons for cash security deposits.
Configuration Instructions Define reasons code and text (description).
Payments
Cash Desk/Cash Journal
Payable – Business Transactions- Payments- Processing Incoming
and Outgoing Payments- Cash Desk/Cash Journal-Maintain
IMG Access path Specifications for Cash Desk/Cash Journal
In this activity, activate the cash journal and make settings for the
Description: following basic functions of the cash journal:
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 Application of user roles to the cash journal functions
 Cash desk closing
 Chose application area
 Select general control parameter
Configuration Instructions  Select option for printing receipt
Define Cash Desk Clearing Accounts

Business Transactions- Payments- Processing Incoming and Outgoing
IMG Access path Payments- Cash Desk/Cash Journal-Define Cash Desk Clearing Accounts
In this activity, define cash desk clearing accounts for the cash desk for
the following payment types:
 Incoming and outgoing cash payment
Description:  Incoming and outgoing check payment
The cash desk clearing accounts must be maintained in the IMG activity
Configuration Instructions Define Bank Clearing Accounts for Payment Lot.
Default Account Assignments

IMG Access path Payments- Cash Desk/Cash Journal- Define Default Account Assignments
In this activity, enter the default values for postings using the cash
Description: journal or a cash desk. These values include the profit center.
Configuration Instructions Enter the branch name, Cash counter and profit centre.
Document Type for Payment Category

Payable – Business Transactions- Payments- Processing Incoming
and Outgoing Payments- Cash Desk/Cash Journal-Define
IMG Access path Document Type for Payment Category
Transaction Code: FQH2
In this activity, for each company code and payment category

Description:
define a document type. The document type is used on entry of a
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payment in the cash desk or on posting of special documents in
the cash journal.
Configuration Instructions Assign the document type with the payment category.
Master Data for Cash Journal

IMG Access path Payments- Cash Desk/Cash Journal-Define Master Data for Cash Journal
Transaction Code: FPCJM
Define the master data for the cash journal, such as counter number,
Description: branch & description as cash desk name.
Configuration Instructions Maintain Cash Desk Matrix as per the requirement.
Posting Cash Desk Deposits and Withdrawals

Payments- Cash Desk/Cash Journal-Cash Journal: Specifications for
IMG Access path Posting Cash Desk Deposits and Withdrawals
Transaction Code: FQH1
In this activity, define the accounts for withdrawal and deposit postings
per company code, branch, payment category, payment type, and bank
Description: clearing account.
Make sure that enter the cash desk clearing accounts that enter here in
Configuration Instructions the activity Define Bank Clearing Accounts for Payment Lots.
Number Ranges for Receipt Printing

– Business Transactions- Payments- Processing Incoming and Outgoing
Payments- Receipt Management-Maintain Number Ranges for Receipt
IMG Access path Printing
Transaction Code: FPNRPT
In this activity, check whether the number ranges for receipt printing
has been created correctly in the system. If receipts are printed in
receipt management, the program requires at least number range 01
Description: to assign receipt numbers automatically:
Configuration Instructions Enter the “From Number” to “To Number” range.
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Reasons for Repeat Print
IMG Access path Payments- Receipt Management- Define Reasons for Repeat Print
In this activity, define the reasons for repeating the receipt print.
Dependent on these reasons, determine which receipt form is to be
Description: used for printing. In addition, for each repeat print reason,
Configuration Instructions Assign the application form for duplicate receipt printing.
Default Values for Payment Lot

IMG Access path Payments- Define Default Values for Payment Lot
In this activity define a document type, a clearing reason and up to

three selection types. These specifications are proposed when
Description: entering payment lots and used for posting the clearing documents
Define document type, clearing reason & selection category such

Configuration Instructions business partner, contract account
Default Values for Check Lot

IMG Access path Payments- Define Default Values for Check Lot
Transaction Code: FQ1031
In this activity, define a document type, a clearing reason and up to

three selection categories. These entries are proposed as default
Description: when creating check lots and used for posting clearing documents.
Select document type, clearing reason and selection category such

Configuration Instructions business partner, contract account.
Bank Clearing Accounts for Payment Lots

IMG Access path Payments- Define Bank Clearing Accounts for Payment Lots
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Description: Define Bank Clearing Accounts for Payment Lots.
Configuration Instructions Map the bank clearing account with the house bank.
Define Clarification Account

IMG Access path Payments- Define Clarification Account
Transaction Code: FQZJ
In this activity define an interim account differentiated by keys.

The incoming payment is automatically posted to this G/L account if
Description: the selection specifications in a payment lot are not sufficient.
Configuration Instructions Define the interim account for the payment lot.
Clearing Account for Check Deposit

IMG Access path Payments- Define Clearing Account for Check Deposit
Transaction Code: FQZT
In this activity, define clearing accounts required for posting

incoming checks. Two accounts are necessary to post incoming
checks:
Check deposit account
Description: Check clearing account
Configuration Instructions Define the clearing accounts for check payment clearing.
Repayment
Payable – Business Transactions- Payments- Processing Incoming and
Outgoing Payments- Define Specifications for Repayment of
IMG Access path Incoming Payments
Transaction Code: FQZN
Description: Define Specifications for Repayment of Incoming Payments
Configuration Instructions Define bank clearing account, refund account & house bank.
Gulrez Alam
Own Bank Details and User Numbers
Payable – Business Transactions- Payments- Incoming/Outgoing
IMG Access path Payment Creation- Define Own Bank Details and User Numbers
In this activity define the key under which store the house bank ID,
account ID, and (optionally) the user numbers at the bank and the
Description: user names registered at the bank.
Configuration Instructions Define house bank & account ID.
Payment Medium
Payment Creation- Define Bank User Numbers for Payment
IMG Access path Medium
In this activity, define a user number for each set of bank details
to be used. This is required for the correct transmission of data
Description: media to a bank or processing centre.
Configuration Instructions Map the house bank with Company code.
Paying Company Code

Business Transactions- Payments- Incoming/Outgoing Payment
IMG Access path Creation- Define Specifications for Paying Company Code
Description: Define Specifications for Paying Company Code.
Configuration
Instructions Chose paying company code, company name and city
Payment Lock Reasons

IMG Access path Payment Creation- Define Payment Lock Reasons
Gulrez Alam
Use payment lock reasons to prevent contract accounts or
individual line items from being paid with the payment program.
Payment lock reasons also give the opportunity to explain why an
item has been locked for payment. Locked items are output in an
Description: exception list by the payment program.
Configuration Instructions Enter payment lock type & there description.
Returns
Configure Returns Reasons
Payable – Business Transactions- Returns- Configure Returns
IMG Access path Reasons
Description: Configure Returns Reasons. (e.g. Check Bounce, processing failed)
Configuration Instructions Configure Returns Reasons as per bank guidelines.
Assign Return Reasons to House Banks

Payable – Business Transactions- Returns- Assign Return Reasons
IMG Access path to House Banks
Description: Assign Return Reasons to House Banks.
Configuration Instructions Assign Return Reasons to House Banks.
Bank Clearing Account for Returns

Payable – Business Transactions- Returns- Define Bank Clearing
IMG Access path Account for Returns
Description: Define Bank Clearing Account for Returns.
Configuration Instructions Map the bank clearing account & house bank with company code.
Gulrez Alam
Clarification Accounts for Returns
Payable – Business Transactions- Returns- Define Clarification
IMG Access path Accounts for Returns
Define Clarification Accounts (Intermediate accounts) for

Description: Returns.
Configuration Instructions Define house bank & bank clearing account.
Account Determination for Returns

Payable – Business Transactions- Returns- Define Charges
IMG Access path Accounts for Returns
Transaction Code: FQZF
Description: Define Charges Accounts for Returns.
Define return type with bank clearing account & general ledger
Configuration Instructions account.
Document Type and Clearing Reason

Payable – Business Transactions- Returns- Determine Document
IMG Access path Type and Clearing Reason for Returns
Description: Determine Document Type and Clearing Reason for Returns.
Configuration Instructions Define Document Type and Clearing Reason.
Transfers
Transfer Reasons
Payable – Business Transactions- Transfers- Define Transfer
Gulrez Alam
In this activity define the transfer reasons that are possible as a
Description: reference in the transfer document.
Configuration Instructions Enter the appropriate transfer reasons and there description.
Default Value for Transfer Reason

Payable – Business Transactions – Transfers- Define Default Value
IMG Access path for Transfer Reason
Transaction Code: FQU1
In this activity define the transfer reason to be proposed for Post a

Description: transfer.
Configuration Instructions Assign transfer reason code for posting.
Specifications and Default Values for Transfer

Payable – Business Transactions -Transfers- Define Specifications
IMG Access path and Default Values for Transfer
Transaction Code: FQZ16
Description: Define Specifications and Default Values for Transfer.
Specifications and Default Values for Transfer clearing reason and

Configuration Instructions document type.
Specifications Dependent on Transfer Reason

Financial Accounting(new) -Contract Accounts Receivable and
Payable – Business Transactions -Transfers- Define Specifications
IMG Access path Dependent on Transfer Reason
Description: Define Specifications Dependent on Transfer Reason.
Configuration Instructions Enter transfer reason code e.g. “P1”.
Define Specifications for Clearing Item

Payable – Business Transactions – Reversal- Define Specifications
IMG Access path for Clearing Item
Gulrez Alam
Transaction Code: FQZK
Description: Define Specifications for Clearing Item.
Configuration Instructions Assign main & sub transaction to clearing reason.
Categories for Instalment Plan

Financial Accounting(new) -Contract Accounts Receivable and Payable –
Business Transactions – Deferral and Installment Plans – Define
IMG Access path Categories for Installment Plan
In this activity, maintain the categories for the installment plan. Using
the installment plan category, split the installment plans into different
Description: groups. This enables to create levels for granting installment plans.
Define instalment plan category, e.g. “01” is for Local Customer with
Configuration Instructions 10 Instalments.
Define Instalment Plan Type

Business Transactions – Deferral and Installment Plans – Define
IMG Access path Installment Plan Type
In this activity define default values for an installment plan type that call
Description: up when entering an installment plan.
Configuration Instructions Define plan type with their description.
Deactivation Reasons for Instalment Plan

Financial Accounting(new) -Contract Accounts Receivable and Payable
– Business Transactions – Deferral and Installment Plans- Define
IMG Access path Deactivation Reasons for Installment Plan
Description: Define Deactivation Reasons for Installment Plan.
Configuration Instructions Define Deactivation reason with their description.
Define Reference Interest Rates

Payable – Business Transactions – Interest Calculation-Item
IMG Access path Interest Calculation-Define Reference Interest Rates
Gulrez Alam
In this activity define reference interest rates under a key. Define

date-dependent interest values to the reference interest rates
defined in the activity Maintain values for reference interest rates.
Description: Reference interest rates apply to all clients.
The reference interest rates are used in various application

components. Therefore it may be that reference interest rates
Configuration Instructions have already been maintained at this point.
Define Percentage Rates for Reference Interest Rates

Interest Calculation- Define Percentage Rates for Reference
IMG Access path Interest Rates
In this activity maintain the required percentage rates (date-

dependent) for the reference interest rate. The reference interest
rates are assigned to the interest calculation rules in the activity
Description: Define interest calculation rules.
Assign the reference interest rates, description & “From – To”

Configuration Instructions range of validity.
Define Interest Calculation Rules

IMG Access path Interest Calculation- Define Interest Calculation Rules
Define interest calculation rules. The interest calculation rules

defined are assigned to the interest keys in the IMG activity Define
Description: Interest Key.
Define the rule & their description e.g. “SECINT” for Interest on
Configuration Instructions security deposit.
Define Interest Key

Payable – Business Transactions – Interest Calculation- Item
IMG Access path Interest Calculation- Define Interest Key
Gulrez Alam
Description: In this activity, define interest keys for contract accounting.
Configuration Instructions Enter the interest key code & description.
Maintain Amount Limits for Debit/Credit Interest

Interest Calculation- Maintain Amount Limits for Debit/Credit
IMG Access path Interest
In this activity, maintain amount limits for posting debit and credit
Description: interest.
Configuration Instructions Define amount limits for posting debit and credit interest.
Define Interest Lock Reasons

IMG Access path Interest Calculation-Define Define Interest Lock Reasons
In this activity define interest block reasons. These block reasons

Description: can then be assigned to individual line items
Configuration Instructions Define lock reason code with their description.
Define Clearing Reasons for Which Interest is not calculated

Interest Calculation- Define Clearing Reasons for Which Interest is
IMG Access path not Calculated
In this activity, define the clearing reasons for which interest

Description: calculation is not possible retroactively.
Configuration Instructions Define the code & items.
Assign Withholding Tax Code to Main and Sub-Transactions

IMG Access path
Payable – Business Transactions – Interest Calculation- Balance
Gulrez Alam
Interest Calculation- Assign Withholding Tax Code to Main and
Sub-Transactions
In this activity assign interest keys, withholding tax codes and

country keys to main and sub-transactions. This means that the
appropriate main and sub-transaction is written in the
withholding tax line of every interest document. The document
Description: can then be easily identified for further processing.
Assign interest keys, withholding tax codes and country keys to

Configuration Instructions main and sub-transactions.
Define Interest Slabs on Overdue Items

Payable – Business Transactions – Interest Calculation- Interest
IMG Access path Calculations India- Define Interest Slabs on Overdue Items
Description: Define Interest Slabs on Overdue Items.
Configuration Instructions Define Interest Slabs on Overdue Items.
Define Security Deposit Interest Limits

Payable – Business Transactions – Interest Calculations India -
IMG Access path Define Security Deposit Interest Limits
Description: Define Security Deposit Interest Limits.
Configuration Instructions Define Security Deposit Interest Limits.
Define Write-Off Reasons

Payable – Business Transactions – Write-Offs- Define Write-Off
Specify the write-off reasons that the system updates as a

Description: reference in line items that were written off.
Enter write-off reasons. In the Write-Off Reason Admissibility

Configuration Instructions column, specify the areas.
Gulrez Alam
Define Specifications and Default Values for Write-Off
Payable – Business Transactions – Write-Offs- Define
IMG Access path Specifications and Default Values for Write-Off
Define the fixed values document type and clearing reason and
the default values check level and charge-off currency) that are
Description: used when posting a charge-off document.
Configuration Instructions The fixed value for the clearing reason is “04” = mass charge-off.
Define Specs and Default Values for Mass Write-Offs

Payable – Business Transactions – Write-Offs- Define Specs and
IMG Access path Default Values for Mass Write-Offs
Define the fixed values check level and clearing reason and the
default values document type and charge-off currency, that are
Description: used when posting a charge-off document in a mass run.
Configuration Instructions The fixed value for the clearing reason is “14” = mass charge-off.
Automatic G/L Account Determination for Write-Offs

Payable – Business Transactions – Write-Offs Automatic G/L
IMG Access path Account Determination for Write-Offs
Define the expense and revenue accounts for write-

offs. differentiate these with the following key fields:
 Company code
 General ledger account
 Write-off reason
 Main transaction
 Sub-transaction
 Division
Description:  Account determination characteristic
Gulrez Alam
The G/L accounts required are created in the chart of accounts
Configuration Instructions and for the company code.
Automatic G/L Account Determination for Writing Off Value Adjustments

Payable – Business Transactions – Write-Offs- Automatic G/L
IMG Access path Account Determination for Writing Off Value Adjustments
Automatic G/L Account Determination for Writing Off Value

Description: Adjustments.
Configuration Instructions Assign the general ledger account for write off items.
Maintain Alternative Expense and Revenue Account

Payable – Business Transactions – Write-Offs- Maintain
IMG Access path Alternative Expense and Revenue Account
Define alternative revenue and expense accounts to those defined

in posting area 0120 in the activity Write-Off: Automatic G/L
Account Determination differentiate these with the following key
fields:
 Company Code
Description:  G/L Account
Configuration Instructions Enter the required G/L accounts.
Define Percentage Rates for Writing-Off Value Adjusted Items

Payable – Business Transactions – Write-Offs- Define Percentage
IMG Access path Rates for Writing-Off Value Adjusted Items
Description: Define Percentage Rates for Writing-Off Value Adjusted Items.
Configuration Instructions Map the write off reason code with the company code.
Gulrez Alam
Define Charge Categories for Dunning
Payable – Business Transactions – Dunning- Define Charge
IMG Access path Categories for Dunning
In this activity, define the dunning charge categories. These charge

categories are assigned to the charge schedules in the Configure
Description: Charge Schedules for Dunning Procedure activity.
The charge categories are used in various application components.

Configuration Instructions It is possible to maintain existing charge categories here.
Define Document Types for Dunning Charge Categories

Payable – Business Transactions – Dunning- Define Document
IMG Access path Types for Dunning Charge Categories
In this activity, define a document type for each dunning charge

category. The system then uses the document categories defined
Description: here to create documents when post the dunning charges.
Configuration Instructions Define dunning charge category and document type.
Configure Charge Schedules for Dunning Procedure

Payable – Business Transactions – Dunning- Configure Charge
IMG Access path Schedules for Dunning Procedure
In this activity, configure the charge schemas for dunning

procedures. These charge schemas are then assigned to the
Description: dunning levels in the activity Configure dunning procedure.
Enter the charge category
 Code
Configuration Instructions  Name of charge schedule
Gulrez Alam
Configure Dunning Activities
IMG Access path Business Transactions – Dunning- Configure Dunning Activities
In this activity, define dunning activities for dunning open,

overdue items. Then assign the activities to the dunning levels in the
Description: activity Configure Dunning Procedure.
Configuration Instructions The function modules required exist in the system.
Define Dunning Lock Reasons

Financial Accounting(new) – Contract Accounts Receivable and
Payable – Business Transactions – Dunning- Define Dunning Lock
In this activity define dunning lock reasons. Then assign these

Description: reasons to contract accounts or individual line items.
Configuration Instructions Define dunning lock reason code and describe lock reason in text.
Define Withholding Tax Code

IMG Access path Basic Functions- Withholding Tax- Define Withholding Tax Code
The system requires a withholding tax indicator to be able to determine

withholding tax. For every indicator stipulate the following:
 Taxable portion
Here it is possible to calculate withholding tax with a calculation basis of

over 100%. This procedure is sometimes used in Spain.
 Withholding tax rate
Percentage to be applied to the withholding tax base amount to

calculate the withholding tax amount. In this field also enter the German
“reunification tax” as a percentage.
 Reduced withholding tax rate if a valid exemption certificate is

Description: in hand
Gulrez Alam
 Withholding tax formula
Only select the withholding tax formula field if the tax percentages are
graduated.
Withholding tax indicators must be defined country-specific.
Configuration
Instructions Enter Withholding Tax Code & Description.
Define Formulas for Withholding Tax Calculation

Financial Accounting(new) - Contract Accounts Receivable and Payable
IMG Access path – Basic Functions- Define Formulas for Withholding Tax Calculation
In this activity, define the formulae for calculating withholding tax, if

Description: the tax percentage rate is scaled dependent on the base amount.
For each withholding tax country and withholding tax code need to
enter the amount and the withholding tax rate according to which the
Configuration Instructions withholding tax is calculated.
Gulrez Alam

Sap Fica Overview With Configuration Details 39 Pages

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Sap Fica Overview With Configuration Details 39 Pages

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By Gulrez Alam

(alam.gulrez@gmail.com) FICA Overview &

Sensitivity: Internal & Restricted

Utilities Retail Mining

Telecommunications Media Oil and gas

Banking Hospitality services Pharmaceuticals

Chemicals Logistics service providers Postal services

Consumer products Financial service providers Professional services

Public sector Insurance Healthcare

Engineering, construction Life sciences Railway services

Business process related to FICA

FP05 Payment lot Posting

Posting / FPY1 Payment Run / direct debit

FP03M Release for Collection Agency

E071C Change & Transport System: Client-Specific Lock Flag

E071KC Change & Transport System: Key Entries of Requests/Tasks

Start with Organizational Structure

Transaction Code: SPRO

Define the company codes that want to use in Contract Accounts

Assign the attributes required for controlling postings in Contract

Client dependency: Yes

Define Company Code Groups

Transaction Code: SPRO

Define the company codes to be used for posting to the contract

Define a company code group for each combination. The groups

Client dependency: Yes

Assign Company Codes to Company Code Groups

Transaction Code: SPRO

Assign the required company codes to the company code groups

Configuration Instructions e.g. Co Code 1010 to Co Code Group 1010

Client dependency: Yes

Transaction Code: SPRO

Client dependency: Yes

Transaction Code: SPRO

In the following activities, will create definitions for number

Configuration Instructions Define the “From Number” to “To Number” range.

Client dependency: Yes

Configure Contract Acct Categories and Assign Number Ranges

Transaction Code: SPRO

Define contract account categories for the contract account.

The defined contract account categories are assigned to contract

Client dependency: Yes

Transaction Code: SPRO

Define the structure for external data and create an assignment

Configuration Instructions Enter sender structure & sender structure text.

Client dependency: Yes

Account Determination IDs for Contracts

Transaction Code: SPRO

Define the account determination ID for contracts in connection

e.g. Define account determination ID 01 along with company code

Client dependency: Yes

Define Account Determination IDs for Contract Accounts

Transaction Code: SPRO

In the following IMG step, Define the account determination

Configuration Instructions e.g. Account determination “01” for Local Customer.

Client dependency: Yes

Transaction Code: SPRO

 Find out whether the functions offered are required for

Configuration Instructions  Select the functions require.

Maintain User-Specific Posting Settings

Transaction Code: SPRO

Description: Maintain User Specific Settings for Posting