Day Time Event Meeting code IABEE Evaluator Program Participant Notes

all TCs, PEV1s, PEV2s, OBSs,

D0 20:00-22:00 Live OL Visit Plan & Coordination M0: dTC (host) none
PEVs (PA)

all TCs, PEV1s, PEV2s, OBSs, Univ/Inst Executives, Program Chair, PR, (1) Univ/Inst. Executives: rector/vice rector(s),
dean (s)/vice dean(s) [as applicable], (2) List of
D1 08:00-08:30 Welcoming Meeting MX: POI (host) univ/inst executives (names, emails, jabatan) shall
be sent beforehand to TC, (3) It may also be in a
PEVs (PA) POIR, Chair of QA unit, Head of Adhoc Team physical meeting room
D1 5 minutes Meeting transition
all TCs, PEV1s, PEV2s, OBSs,
D1 08:35-09:00 Delegation Team Briefing/Coordination M1: dTC (host) none
PEVs (PA)
Univ./Inst Executives: rector/vice rector(s),
D1 09:00-09:30 Courtesy Meeting with Executives M1: dTC (host) all TCs ( new GA evaluation)
dean(s)/vice dean(s) [as applicable]
Program Chair, PR, POIR, Chair of QA unit,
D1 09:00-09:30 Offline preparation for Virtual facility tour n/a all PEVs, OBSs
Head of Adhoc Team
Shared facility & Program's facility Tour (safety & M2: TC (host), (1) Some faculties/staffs shall be with
smartphone's camera, (2) list of faculties/staff
adequacy): [shared labs]1, [student centre, sport
(names, emails, jabatan) shall be sent beforehand
D1 09:30-11:30 center]2, [library, health center]3, [career center]4, PEVs & OBS TC, PEV1, PEV2, OBS Approved faculties or staffs to TC, (3) To avoid repetitive visit to shared facility
by different evaluator team, the shared facility
management offices, classroom, teaching labs, capstone
may be grouped by dTC (into e.g. 4 groups to be
design lab (cohosts) visited by 4 different evaluator programs)
D1 11:30-13:00 Session break
Evidence Checking: TA reports, KP reports, Lab manuals, M2: TC (host), (1) Some faculties/staffs shall be with
smartphone's camera, (2) list of faculties/staff
D1 13:00-14:00 student Lab reports, textbooks, course portfolios (as PEVs &OBS TC, PEV1, PEV2, OBS Approved faculties or staffs
(names, emails, jabatan) shall be sent beforehand
applicable & needed) (cohosts) to TC
M2: TC (host), (1) Faculties shall be in private physical room, (2)
D1 14:00-15:00 Interview with faculties (in group or private) PEVs &OBS TC, PEV1, PEV2, OBS Approved faculties list of faculties/staff (names, emails, jabatan) shall
(cohosts) be sent beforehand to TC
M2: TC (host), (1) Students shall be in private physical room, (2)
D1 15:00-16:00 Interview with students (in group or private) PEVs & OBS TC, PEV1, PEV2, OBS Approved students list of faculties/staff (names, emails, jabatan) shall
(cohosts) be sent beforehand to TC
M2: TC (host),
D1 16:00-16:30 1st Day Wrap up PEVs & OBS none
(cohosts) TC, PEV1, PEV2, OBS
M3: dTC all TCs, PEV1s, PEV2s, OBSs,
D1 20:00-22:00 Sharing & discussion of findings (host),PEVs & none
OBS (cohosts) PEVs (PA)

M4: TC (host)
D2 08:30-09:00 2nd Day Team Coordination PEVs & OBS none
(cohosts) TC, PEV1, PEV2, OBS
M4: TC (host) List of advisory board members/stakeholders &
D2 09:00-10:00 Discussion with Advisory Board/Stakeholders & Alumni PEVs & OBS Advisory Board/Stakeholder, Alumni alumni (names, emails, jabatan) shall be sent
(cohosts) TC, PEV1, PEV2, OBS beforehand to TC
M4: TC (host)
D2 10:30-11:30 Interview with Program Chair PEVs & OBS Program Chair In private physical room
(cohosts) TC, PEV1, PEV2, OBS
D2 11:30-13:00 Session break
 M4: TC (host)
D2 13:00-15:00 Evaluator Team Meeting PEVs & OBS none
(cohosts) TC, PEV1, PEV2, OBS
M4: TC (host) List of faculties, students, anda staffs (names,
D2 15:00-15:30 Additional Facility Tour/ Interview PEVs & OBS Approved faculties, students, or staffs
(cohosts) TC, PEV1, PEV2, OBS emails, jabatan) shall be sent beforehand to TC
M4: TC (host)
D2 15:30-16:00 2nd Day Wrap up PEVs & OBS none
(cohosts) TC, PEV1, PEV2, OBS
M5: dTC all TCs, PEV1s, PEV2s, OBSs,
D2 20:00-22:00 Sharing & discussion of findings (host),PEVs & none
OBS (cohosts) PEVs (PA)

M6: TC (host),
D3 08:30-09:00 3rd Day Team Coordination PEVs & OBS none
(cohosts) TC, PEV1, PEV2, OBS
M6: TC (host),
D3 09:00-10:00 Finalization of Exit Meeting Statement PEVs & OBS none
(cohosts) TC, PEV1, PEV2, OBS
M6: TC (host),
D3 10:00-10:30 Program Chair's Debriefing PEVs & OBS TC, PEV1, PEV2, OBS Program Chair In a physical room
(cohosts)
M7: dTC (host), all TCs, PEV1s, PEV2s, OBSs,
D3 10:30-11:00 Delegation Team Wrap Up PEVs & OBS none
(cohosts) PEVs (PA)
M7: dTC (host), all TCs, PEV1s, PEV2s, OBSs, Univ/Inst Executives, Program Chair, PR, (1) Univ/Inst. Executives: rector/vice rector(s),
dean (s)/vice dean(s) [as applicable], (2) List of
D3 11:00-11:45 Exit Meeting PEVs & OBS univ/inst executives (names, emails, jabatan) shall
be sent beforehand to TC, (3) It may also be in a
(cohosts) PEVs (PA) POIR, Chair of QA unit, Head of Adhoc Team physical meeting room
M7: dTC (host), all TCs, PEV1s, PEV2s, OBSs, Univ/Inst Executives, Program Chair, PR, (1) Univ/Inst. Executives: rector/vice rector(s),
dean (s)/vice dean(s) [as applicable], (2) List of
D3 11:45-12:00 Closing: What's next by delegation TC PEVs & OBS univ/inst executives (names, emails, jabatan) shall
be sent beforehand to TC, (3) It may also be in a
(cohosts) PEVs (PA) POIR, Chair of QA unit, Head of Adhoc Team physical meeting room