Technical Assistance Support For Provincial and Kabupaten Road Maintenance Management Plans Phase 2 Inception Report

TECHNICAL ASSISTANCE SUPPORT FOR
PROVINCIAL AND KABUPATEN ROAD

MAINTENANCE MANAGEMENT PLANS –
PHASE 2
INCEPTION REPORT
INCEPTION REPORT:
INDII ACTIVITY 176: TECHNICAL ASSISTANCE
SUPPORT FOR PROVINCIAL AND
KABUPATEN ROAD MAINTENANCE
MANAGEMENT PLANS – PHASE 2
INDONESIA
INFRASTRUCTURE
INITIATIVE
April 2011
INDONESIA INFRASTRUCTURE INITIATIVE
This document has been published by the Indonesia Infrastructure Initiative (IndII), an
Australian Government funded project designed to promote economic growth in
Indonesia by enhancing the relevance, quality and quantum of infrastructure
investment.
The views expressed in this report do not necessarily reflect the views of the Australia
Indonesia Partnership or the Australian Government. Please direct any comments or
questions to the IndII Director, tel. +62 (21) 230-6063, fax +62 (21) 3190-2994.
Website: www.indii.co.id.
ACKNOWLEDGEMENTS
This report has been prepared by Neil Robertson, Principal Consultant and Tyrone
Indonesia Infrastructure Initiative (IndII) Activity #176, Phase 2, funded by AusAID, as
part of the Directorate General of Highways (DGH) Program Development Activity.
Any errors of fact or interpretation of previous studies conducted under IndII’s Road
Sector Development Program are solely those of ARRB Group Ltd.
Project Office, Ratu Plaza Office Building

……………………………….. 26th Floor, Jl. Jendral Sudirman, Kav 9,
Tyrone Toole Jakarta Pusat 10270, INDONESIA
Team Leader Tel: +62 (021) 725 1924
Quality Manager:
ARRB Group Ltd., 500 Burwood Highway,
……………………………….. Vermont South, Vic 3133, AUSTRALIA
Jon Roberts Tel: +61 (0) 3 98811555
Principal Engineer
Date: 16 April 2011

Reference: 003357/D1
Status: FINAL
© IndII 2011
All original intellectual property contained within this document is the property of the Indonesia
Infrastructure Initiative (IndII). It can be used freely without attribution by consultants and IndII partners in
preparing IndII documents, reports designs and plans; it can also be used freely by other agencies or
organisations, provided attribution is given.
Every attempt has been made to ensure that referenced documents within this publication have been
correctly attributed. However, IndII would value being advised of any corrections required, or advice
concerning source documents and/ or updated data.
TABLE OF CONTENTS
ABBREVIATIONS AND ACRONYMS ........................................................................... V
EXECUTIVE SUMMARY .......................................................................................... VII
CHAPTER 1: INTRODUCTION..................................................................................... 1
1.1 BACKGROUND TO THIS PROJECT .......................................................... 1
1.1.1 Phase 1 Review ...................................................................... 2
1.2 ACTIVITY GOAL AND OBJECTIVE........................................................... 3
1.3 INSTITUTIONAL RESPONSIBILITIES FOR SUB-NATIONAL ROADS .................... 7
1.4 ORGANISATION WITHIN DGH AND ACCOUNTABILITY ................................ 8
CHAPTER 2: CONSULTANT MOBILISATION AND STAFFING ....................................... 10
2.1 PROJECT START-UP ........................................................................ 10
2.2 CONSULTANT TEAM COMPOSITION AND MOBILISATION .......................... 11
2.3 AMENDMENTS TO CONSULTANT’S TEAM ............................................. 12
2.4 CONTRACT AMENDMENTS ............................................................... 13
2.5 OFFICE ESTABLISHMENT .................................................................. 13
CHAPTER 3: INITIAL ACTIVITIES AND PROJECT APPROACH....................................... 14
3.1 INITIAL TASKS UNDERTAKEN ............................................................. 14
3.2 KEY MEETINGS AND VISITS............................................................... 16
3.3 TASK 1: PREPARE ROAD MAINTENANCE POLICY AND TECHNICAL GUIDELINES
........................................................................................ 16
3.4 TASK 2: DRAFT MAINTENANCE PLANNING PROCEDURES ......................... 18
3.5 TASK 3: PREPARE AND UNDERTAKE INITIAL WORK ON PILOTS .................. 19
CHAPTER 4: PROJECT REPORTING ........................................................................... 22
4.1 WEEKLY REPORTS .......................................................................... 22
4.2 ACTIVITY MONTHLY REPORTS ........................................................... 22
4.3 INCEPTION REPORT ........................................................................ 22
4.4 ACTIVITY PROGRESS REPORT ............................................................ 22
4.5 ACTIVITY COMPLETION REPORT......................................................... 23
4.6 WORKING PAPERS/OTHER REPORTS .................................................. 23
CHAPTER 5: MONITORING & EVALUATION FRAMEWORK........................................ 24
6.1 GENDER AND DISABILITY ................................................................. 26
6.2 ENVIRONMENT, GOVERNANCE, HIV/AIDS AND CHILD PROTECTION .......... 26
CHAPTER 7: ADJUSTMENTS TO THE WORK PLAN .................................................... 27
APPENDICES .......................................................................................................... 28
APPENDIX A: TOR .................................................................................. 28
i
APPENDIX B: MINUTES OF KICK-OFF MEETINGS IN NTB AND FIELD RECONNAISSANCE
VISIT ................................................................................. 39
APPENDIX C: WORK PROGRAM AND STAFFING SCHEDULE ................................. 50
APPENDIX D: MONITORING & EVALUATION FRAMEWORK ................................ 51
ii
LIST OF TABLES
Table 1.1: Activity 176 Component Descriptions, Phase 2 ............................................... 4
Table 2.1: Consultant’s Team .......................................................................................... 11
Table 3.1: Schedule of Deliverables ................................................................................ 15
Table 3.2: Key Meetings and Visits, February 2011 ........................................................ 16
Table 3.3: Summary of approach to Task 3 and progress to date .................................. 20
Table 5.1: M&E Assessment Criteria ............................................................................... 24
iii
LIST OF FIGURES
Figure 1.1: Current Organisation Structure of Directorate General of Highways............. 9
Figure A.1: Activity tasks ................................................................................................. 33
Figure A.2: Approximate scheduling ............................................................................... 38
iv
ABBREVIATIONS AND ACRONYMS
AD Activity Design
AIPD Australia Indonesia Partnership for Decentralisation
ACR Activity Completion Report
AMR Activity Monthly Report
ANTARA Australia-Nusa Tenggara Assistance for Regional Autonomy
ARRB ARRB Group Ltd (formerly Australian Road Research Board)
AusAID Australian Agency for International Development
Bappeda Provincial Planning Office
Bipran Directorate of Planning, DGH
BMS Bridge Management System (DGH)
DFID Department for International Development (UK)
DGH Directorate General of Highways
Dinas PU Public Works Office
DOP Director of Planning, DGH
EcoMAP Environmental Management Plan (IndII)
EINRIP Eastern Indonesia National Road Improvement Project, funded by
AusAID and GoI
EIRTP 1 Eastern Indonesia Road Transport Project, Phase 1, funded by IBRD and
GoI
GIS Geographical Information System
GoA Government of Australia
Gol Government of Indonesia
GPS Global Positioning System
GRDP Gross Regional Domestic Product
IBRD International Bank for Reconstruction and Development, The World
Bank
IndII Indonesia Infrastructure Initiative
IRMS Interurban Road Management System (DGH)
Kapet Integrated Development Zone (Kawasan Pengembangan Terpadu)
KPWA Kabupaten Public Works Agency
LA IndII Lead Adviser to DGH
LG Local Government
LGU Local Government Unit
LOS Level of Service
LVRMS Low Volume Road Management System (produced under PPBP)
M&E Monitoring and Evaluation
MEF Monitoring and Evaluation Framework
MoF Ministry of Finance
MPW Ministry of Public Works
MTEF Medium Term Expenditure Framework
Musrenbang Consultative development planning meeting (Musyawarah Rencana
Pembangunan)
NTB Nusa Tenggara Barat (West Nusa Tenggara)
NTT Nusa Tenggara Timur (East Nusa Tenggara)
v
PFM Public Financial Management
PKRMMP Provincial and Kabupaten Road Maintenance Management Project (this
project)
PPBP Adapting Planning, Programming and Budgeting Procedures to Eastern
Indonesia, funded by IBRD and GoI
PPWA Provincial Public Works Agency
PSEK Sub-directorate for System Development and Performance Evaluation,
Directorate of Planning, DGH
RPF Road Preservation Fund
Sekda Regional Government Secretary
SK77 1993 Ministry of Home Affairs Technical Guidelines for Planning and
Programming Kabupaten Roads (Instruction No. 050/1/441/S dated 11
February 1993, Jakarta), supported by Secretary General of Public
Works Decision (SK) No. 77/KPTS/Db/1990
SMEC Snowy Mountain Engineering Corporation
SNRFU Sub-National Road Facilitation Unit
SOP Standard Operating Procedures
TAS Technical Assistance Support
TD Technical Director of Transportation, IndII
TOR Terms of Reference
TRL Transport Research Laboratory, UK, also known as TRL Ltd
UGM Gadjah Madah University, Jogjakarta
vi
EXECUTIVE SUMMARY
This Inception Report describes the activities being carried out under Indonesia
Infrastructure Initiative (IndII) Activity 176, Technical Assistance Support for Provincial
and Kabupaten Road Maintenance Management Project (PKRMMP), Phase 2.
Regional and local road networks are in poor condition in many parts of Indonesia, yet
they provide vital links to services and employment for communities, access to markets
and the transport of goods. In response, the Directorate General of Highways (DGH)
has been given national responsibility for providing leadership and support to help
improve the management of regional roads, which is defined as the third important
mission of DGH in its 2010-2014 strategic plan (Renstra).
DGH sought support from IndII, which led to an initial project (PKRMMP, Phase 1) to
review current road maintenance practices and funding at the sub-national level in
order to assist DGH in its mission. A subsequent phase was anticipated to develop and
demonstrate a systematic and sustainable approach to planning, programming and
budgeting road maintenance activities and provide a model that can be adopted
throughout Indonesia.
The Phase 1 study drew on extensive consultations with representatives from five
provincial road agencies and eight district (kabupaten) road agencies in West Java,
Central Java, Bali, West Nusa Tenggara and West Sulawesi, which were selected as
being representative of both eastern and western Indonesia, together with senior
personnel from DGH, AusAID and IndII, and specialists in the field. The Phase 1 study
also sourced data on road conditions and funding, and undertook reviews of national
and international practices.
Phase 2 builds on progress made during Phase 1, which produced findings and
recommendations addressing four main components:
 Needs, practices and capabilities
 Delivery of routine maintenance
 Procedures and tools
 The legal and regulatory framework, procurement and support
From the work undertaken, it became clear that road maintenance at the sub-national
level in Indonesia is significantly under-resourced. Conditions have noticeably
deteriorated since decentralisation, and the agencies have limited ability to objectively
identify road maintenance needs, plan and then program the necessary works. Further,
routine and periodic maintenance has received little support even from limited funds
because of a lack of political visibility.
This Report covers the initial input of the Project Team assigned under Activity 176,
matters arising during this inception phase, the development of the work program
following mobilisation, and progress to date.
vii
The goal of Activity 176 is to improve the quality of local government roads, and the
specific objective of this Phase 2 Activity is to improve the quality of local government
road maintenance planning, programming and budgeting. This will be achieved by:
1. Reviewing current road maintenance practices and funding at the sub-national
level
2. Developing a systematic approach to planning, programming and budgeting road
maintenance activities, applying this in a pilot trial in West Nusa Tenggara (NTB)
3. Providing a model that can be adopted throughout Indonesia
The project has made good progress in its early stages, with the following notable
achievements:
 Confirmation of support for the project and its long-term aims from DGH, the NTB
Public Works Office (Dinas PU), the NTB Provincial Planning Office (Bappeda), and
kabupaten (district) agencies
 Appreciation of actual field conditions in NTB following a drive-over of roads in
West Lombok and Central Lombok
 Preparation and trial of field survey procedures, and the initial application of these
procedures in surveys of approximately 2,500 km of roads and associated bridges
that will be completed under this project. This will provide a comprehensive, good
quality database that will be made available to provincial and kabupaten
authorities and will be used in this project to develop a set of multi-year work
programs for provincial and kabupaten roads and bridges in NTB. These programs
will form part of a coordinated plan for the province as a whole.
 Progress in other project activities, including discussions on possible alternative
funding mechanisms (through a ‘roads hibah daerah’ initiative).
AusAID is interested in providing grant aided support to improve sub-national road

maintenance; however, the form this support might take is not yet clear. AusAID,
through IndII, has been providing grant aided support for improvements to water
supply for regional governments using the hibah system, which provides grant aid
based on successful completion of water connections. A similar system could be
developed in the road maintenance sector.
The practical outcomes of Phase 2 will form the basis for a potential output-based
grant funded physical works program to be prepared and delivered under a future
phase of this project, initially for selected provincial roads, and then for kabupaten
roads.
Project resources, program activities, timing and deliverables have been reviewed and
revised in agreement with the Executing Agency (DGH) and Client (IndII), and Phase 2 is
now fully implemented and on schedule for completion in June 2011.
viii
RINGKASAN LAPORAN
Laporan Pendahuluan ini menjelaskan tentang aktivitas yang sedang dilaksanakan pada
Indonesia Infrastructure Initiative (IndII) Activity 176, Technical Assistance Support for
Provincial and Kabupaten Road Maintenance Management Plans (PKRMMP) - Phase 2
(Bantuan Teknis Perencanaan Manajemen Pemeliharaan Jalan Provinsi dan Jalan
Kabupaten – Tahap 2).
Jaringan jalan provinsi dan jalan kabupaten pada umumnya berada dalam kondisi rusak
ringan di seluruh Indonesia,, padahal jaringan jalan ini merupakan jalan penghubung
yang penting/vital dalam melayani aktivitas sosial dan pekerja, aktivitas pasar dan
angkutan barang. Direktorat Jenderal Bina Marga (DJBM) dalam skala nasional
bertanggung jawab sebagai pembina jalan daerah serta memberikan dukungan pada
peningkatan manajemen jalan daerah, dimana hal ini telah dicanangkan pada misi ke
tiga DJBM pada RENSTRA 2010-2014.
DJBM mendapatkan dukungan Indonesia Infrastructure Initiative (IndII) dalam

melaksanakan misi DJBM tersebut dengan menyelenggarakan proyek pendahuluan
(PKRMMP Tahap 1) dalam bentukkaji ulang tata cara pemeliharaan dan sumber
pendanaan jalan Provinsi dan Kabupaten saat ini. Pada Tahap 2 ini akan dikembangkan
prosedur perencanaan, pemograman dan penganggaran yang sistematis dan
berkelanjutan serta menyediakan model prosedur yang dapat diterapkan di seluruh
Indonesia.
Kajian Tahap 1 telah dilaksanakan dengan konsultasi penuh bersama instansi

penyelenggara jalan pada lima provinsi dan delapan kabupaten di Jawa Barat, Jawa
Tengah, Bali, Nusa Tenggara Barat dan Sulawesi Barat, yang terpilih sebagai perwakilan
wilayah timur dan barat Indonesia, serta bersama pejabat senior DJBM, AusAID, IndII
dan ahli-ahli perencanaan jalan. Kajian Tahap 1 ini juga mendapatkan data kondisi jalan
dan data sumber pendanaan, serta melaksanakan kaji ulang tata cara pemeliharaan
jalan di tingkat nasional maupun intermasional.
Kajian Tahap 2 ini merupakan kesinambungan dari kajian Tahap 1 yang telah
menghasilkan kesimpulan dan rekomendasi yang terdiri dari empat unsur utama, yaitu:
 Kebutuhan, tata-laksana dan kemampuan
 Pelaksanaan pemeliharaan rutin
 Prosedur dan perangkat lunak, dan
 Undang-undang dan peraturan yang berlaku, sistem pengadaan dan sistem
penunjang.
Kesimpulan kajian Tahap 1 menunjukkan bahwa anggaran pemeliharaan jalan Provinsi

dan jalan Kabupaten sangat terbatas. Kondisi jalan merosot sejak era desentralisasi dan
Dinas Bina Marga mempunyai kemampuan yang sangat terbatas untuk melaksanakan
identifikasi kebutuhan secara obyektif, perencanaan dan pemograman pemeliharaan
jalan yang diperlukan. Pemeliharaan rutin dan berkala mendapatkan anggaran yang
sangat terbatas sebagai akibat dari kurangnya kebijakan yang strategis.
ix
Laporan Pendahuluan ini mencakup masukan awal dari Tim Proyek yang ditugaskan
pada Proyek Activity 176, hal-hal yang didapatkan selama tahap awal, penyusunan
program kerja setelahproses mobilisasi, dan kemajuan proyek sampai saat ini.
Sasaran Activity 176 adalah untuk meningkatkan kualitas jalan daerah, dan tujuan
khusus Activity 176 Tahap 2 ini adalah meningkatkan kualitas perencanaan,
pemrograman dan penganggaran pada pemeliharaan jalan daerah, yang akan dicapai
melalui:
 mengkaji ulang pelaksanaan dan penganggaran pemeliharaan jalan provinsi dan
kabupaten saat ini
 mengembangkan pendekatan yang sistematis pada perencanaan, pemrograman
dan penganggaran pemeliharaan jalan, serta penerapannya pada proyek
percontohan di Nusa Tenggara Barat
 pengadaan model prosedur yang dapat diterapkan di seluruh Indonesia.
 Kemajuan proyek yang baik di tahap awal dihasilkan dari pencapaian-pencapaian
penting sebagai berikut :
 Konfirmasi dukungan proyek dan sasaran jangka panjang oleh DJBM, Dinas PU
NTB, Bappeda NTB dan Dinas-dinas PU Kabupaten;
 Pemahaman kondisi lapangan yang sesungguhnya di NTB setelah peninjauan jalan-
jalan kabupaten di Lombok Barat dan Lombok Tengah.
 Pengembangan dan uji coba prosedur survai lapangan, serta penerapan awal
prosedur tersebut pada survai lapangan sepanjang ± 2.500 km pada jalan dan
jembatan untuk keperluan proyek ini. Survai ini diharapkan dapat menghasilkan
data-base yang lengkap dan menyeluruh yang dapat dimanfaatkan oleh Dinas
Provinsi dan Kabupaten, serta oleh proyek ini untuk menyiapkan program multi-
tahun pemeliharaan jalan dan jembatan provinsi dan kabupaten di NTB. Program-
program tersebut akan dikoordinasikan sebagai bagian dari program perencanaan
Provinsi NTB.
 Penyiapan prosedur penganggaran alternatif melalui program ‘dana hibah jalan
daerah’.
AusAID berminat untuk menyediakan dukungan bantuan hibah untuk peningkatan

pemeliharaan jalan-jalan daerah, dan bentuk dukungan akan ditentukan di kemudian
hari. AusAID, melalui IndII telah memberikan bantuan hibah untuk peningkatan
pengadaan air bersih kepada pemerintah-pemerintah daerah yang telah berhasil
menyediakan jaringan air bersih. Sistem yang sama dapat dikembangkan pada sektor
pemeliharaan jalan
Hasil keluaran Tahap 2 ini akan menjadi dasar bagi program pekerjaan fisik dengan
pendanaan hibah berbasis kinerja yang akan disiapkan dan dijalankan pada Tahap
selanjutnya dari Proyek ini, diawali dengan seleksi terhadap jalan provinsi dan
kemudian jalan kabupaten.
Sumber daya proyek, aktivitas program, alokasi waktu dan jenis laporan telah dikaji
ulang dan diperbaiki dengan persetujuan oleh Instansi Pelaksana (Direktorat Jenderal
x
Bina Marga) dan Klien (IndII), dan proyek Tahap 2 yang saat ini sedang dilaksanakan
sesuai dengan jadwal waktu serta akan berakhir pada bulan Juni 2011.
xi
CHAPTER 1: INTRODUCTION
This Inception Report describes the activities being carried out under Indonesia
Infrastructure Initiative (IndII) Activity 176, Technical Assistance Support for Provincial
and Kabupaten Road Maintenance Management Project (PKRMMP) - Phase 2 (the
“Project”).
The Report covers the initial input of the Project Team assigned under Activity 176,
matters arising during this inception phase, development of the work program
following mobilisation, and progress to date.
The Directorate General of Highways (DGH) is the Executing Agency (EA) for the Project
and the IndII Project Manager (SMEC) is the Client.
The Terms of Reference (TOR) are attached as Appendix A.
1.1 BACKGROUND TO THIS PROJECT
Rural roads provide vital links to services and employment for communities, access to
markets and the transport of goods. Their quality, in terms of providing reliable and
efficient access, can also significantly affect socio-economic outcomes.
In many parts of Indonesia, poor conditions exist on many regional and local road
networks. Consequently, DGH has been given national responsibility for providing
leadership and support to local road agencies to help improve the management of
regional roads, which is the third important mission of DGH under its 2010-2014
strategic plan (Renstra).
DGH sought support from IndII, which led to the PKRMMP Project. Phase 1 of the
Project, the aim of which was to review current road maintenance practices and
funding at the sub-national level to assist DGH in its mission. It was completed in
October 2010.
Phase 2 of the Project builds on the Phase 1 findings and recommendations. Phase 2
involves developing and demonstrating a systematic and sustainable approach to
planning, programming and budgeting road maintenance activities in a selected
province and one kabupaten. The aim is to provide a model that can be adopted
throughout Indonesia. DGH’s Sub-National Road Facilitation Unit (SNRFU) is the
counterpart work unit, which facilitates a national forum and provides direct support at
the agency level.
INCEPTION REPORT: TECHNICAL ASSISTANCE

SUPPORT FOR PROVINCIAL AND KABUPATEN ROAD 1
MAINTENANCE MANAGEMENT PLANS – PHASE 2
1.1.1 Phase 1 Review
The Phase 1 study drew on extensive consultations with representatives from five
provincial road agencies and eight kabupaten road agencies in West Java, Central Java,
Bali, West Nusa Tenggara (NTB) and West Sulawesi, which were selected as being
representative of both eastern and western Indonesia, together with senior personnel
from DGH, AusAID and IndII, and specialists in the field. It also sourced historical and
current data on road conditions and funding, and supplemented this with extensive
analysis and reviews of national and international practices.
The characteristics of the jurisdictions reviewed displayed significant variety, providing

a sound basis for further study and illustrating the main challenges faced in terms of
road infrastructure quality and sustainability, as follows:
• Surface types vary significantly, with the sealed road proportion varying between
100 and 25 percent for the provincial agencies, and between 90 and 25 percent for
the kabupaten agencies. Unpaved earth roads account for significant proportions
of roads in the eastern provinces.
• Stable road conditions vary between 95 and 25 percent for the provincial agencies,
and between 80 and 25 percent for the kabupaten agencies.
• The ratio of road asset value to Gross Regional Domestic Product (GRDP) for the
five provinces suggests that capacity to support a sustainable and sufficient
network varies considerably, with two provinces having an insufficient economic
base, one having borderline insufficiency/adequacy, and two having sufficient
capacity/undersupply.
• Two provinces performed better-than-average, being significantly above a trend-
based relationship between GRDP and the proportion of stable network
conditions.
The Phase 1 study produced findings and recommendations addressing four main
components:
• Needs, practices and capabilities
• Delivery of routine maintenance
• Procedures and tools
• The legal and regulatory framework, procurement and support
The most significant findings and recommendations from Phase 1 were:

1) While budget constraints are common to most agencies, the estimated funding
need for essential routine maintenance and periodic maintenance to help preserve
existing assets was approximately 75% of the total road sector budget. These
maintenance activities should be given highest priority, and additional funds
should be sought to help fund renewal of the networks.
2) Overall funding needs for essential maintenance and removal of the backlog of
major renewal works are between three and five times current total funding.
Needs vary by agency type and location, with the needs of kabupaten agencies
being higher, and needs in eastern Indonesia being greatest. The key, however, is

2 SUPPORT FOR PROVINCIAL AND KABUPATEN ROAD
to encourage appropriate access standards and therefore funding to meet travel

demand, and to focus results on a ‘core’ strategic network.
3) There is a need to socialize the benefits of asset preservation among decision
makers and technical cadres, and to encourage more appropriate use of existing
and new funds. Too often, decisions are taken without a rigorous technical basis,
leading to a cycle of building/renewal and failure. Achieving a change in behaviour
will require a different approach to funding and contracting services. A ‘carrot and
stick’ approach is being considered in which roads are selected for grant (hibah)
funding under multi-year extended warranty or similar contracts, provided that
the regional road management agency fulfils its obligation to maintain other parts
of the network to a sustainable level. Achieving the desired results will require
strong leadership underpinned by appropriate policy and regulations, consistent
guidelines and procedures, and appropriate funding instruments and delivery
arrangements.
4) Proposals have been developed for taking forward practical demonstrations of a
future system, including a full implementation trial, to be preceded by preparation
of draft policy, guidelines, trial works programs and funding support.
Key issues and actions were also identified, which emphasise:

• The need for a strong policy-driven environment
• Commitment to clearly defined maintenance standards and their successful
delivery
• Supportive planning procedures, tools and cost effective solutions
• Building capacity in outcome-based delivery
1.2 ACTIVITY GOAL AND OBJECTIVE
The goal of the Activity is to improve the quality of local government roads.
The specific objective of this Phase 2 Activity is to improve the quality of local
government road maintenance planning, programming and budgeting. This will be
achieved by:
• Reviewing current road maintenance practices and funding at the sub-national
level
• Developing a systematic approach to planning, programming and budgeting road
maintenance activities in selected provinces and kabupaten
• Providing a model that can be adopted throughout Indonesia
Table 1.1 describes the Activity components and associated tasks to be carried out.

Table 1.1: Activity 176 Component Descriptions, Phase 2
ANTICIPATED OUTPUT AND

TASK CONSULTANT INPUT
DELIVERABLE
1. Prepare road  Draft a complementary set of technical Agreed road maintenance policy
maintenance guidelines which detail appropriate for NTB provincial government
policy and access, design and maintenance and DGH including socio-
accompanying standards, performance measures and economic, safety, gender and
technical indicators. These will be complemented disability considerations built into
guidelines 1 by draft maintenance planning different road maintenance
procedures (2. below) to be applied in this scenarios which are outputs
project and used in the development of expected from the completion of
the Standard Operating Procedures to be this task.
produced during Phase 3 following
agreement on policy and regulations.  Deliverable 1 - Inception
Report
 Ensure that all procedures comply with
GoI guidelines, on gender equality,  Deliverable 2 – Road
disability, environmental protection and Maintenance Policy Statement
road safety and where possible provide and Technical Guidelines.
recommendations where current GoI Road maintenance policy
guidelines on these issues could be statement and technical
improved. guidelines will address any
road safety, gender and socio-
 Draft recommendations on potential economic issues when
sources of additional funding, including necessary.
local revenue collection potential.
 Deliverable 3 –
 Review and document the latest legal and Recommendations concerning
regulatory framework applicable to alternative funding sources,
output-based grant-funded projects. including applicable legal
 Socialise the draft policy to local framework.
government and DGH (and subsequently  Deliverable 4 – Socialisation
seek their agreement) to achieve a better strategy. Should there be any
understanding on the cost implications of significant gender and socio-
different levels of delivered service of economic issues, socialisation
road maintenance, and the gap between strategy will also consider how
the current level of funding and the needs to socialise these issues to
for road maintenance. achieve better awareness.
1
When developing the draft policy, take into account the responsibilities identified in the
June 2009 Traffic and Road Transport Law, which places increased liability on the road
authorities to provide safe road conditions, and the provisions in the draft Road
Preservation Fund regulation currently under preparation by MPW.


DELIVERABLE
2. Draft  Prepare draft maintenance planning Draft maintenance planning

maintenance procedures which document the procedures.
planning processes, data, models, tools and
criteria to be applied for all activities Deliverable 5 – Maintenance
procedures
necessary to prepare future annual and Planning Procedures
projected future road and bridge
maintenance plans as part of this project.
The procedures will form the basis of
Standard Operating Procedures (SOP) to
be prepared in Phase 3.
3. Prepare and  Confirm detailed program in consultation Demonstration of draft

undertake initial with AIPD, IndII, DGH and pilot agencies. maintenance planning procedures
work on pilot  Confirm staff and available equipment: and verification of network
funding needs will be the
o Review the background and availability
outcomes of this task. The pilot
of staff and equipment (both office and
will address staffing and
field);
resourcing issues, including
o Identify the time that available staff can capacity building strategies for
commit to participating in the IndII experienced LG staff. The
Activity to enable the work program to completion of the deliverables
be developed to maximise the transfer below is required as evidence for
of knowledge. the achievement of outputs.
 Conduct the field survey for the NTB road  Deliverable 6 – Survey design,
network:
methodology and proforma
o Design surveys and prepare survey
forms based on the requirements for the  Deliverable 7 – Report on
identified decision support tools (e.g., survey implementation and
IRMS and an updated LVRMS, BMS, survey data analysis
SK77 or appropriate manual systems);  Deliverable 8 – Consultative
o Supervise field work by experienced Workshop on impacts of
staff to describe the current condition, different funding levels
road width, drainage and other
characteristics of the road including
traffic; and the current condition,
characteristics and maintenance
requirements of bridges;
o Train local government staff in survey
techniques;
o Women will be given equal opportunity
with men to participate in the field
survey;
o Prepare strip maps and GIS outputs
summarising the above characteristics
and conditions.
 Data Analysis and Reporting:
o Use the IRMS, an updated LVRMS and
appropriate manual procedures to
develop programs of road maintenance

DELIVERABLE
based on various investment

alternatives, with LGs, and based on/or
to shape the road maintenance policy;
o Report on budget profiles and
performance trends and tabulations of
the comparisons between the alternative
strategies for the various investment
options and road category;
o Conduct a workshop to demonstrate the
impacts of different levels of funding and
potential funding sources to LG
administration and local parliament
representatives;
o Seek feedback from the above
participants to develop agreed funding
levels for 2012 and forward, which will
be prepared in Phase 3.
4. Prepare future  Based on the work program carried out in  Deliverable 9 – Report on
Scope of Work Phase 2 provide a work program which will Future scope of work to
include the following: include required inputs and
schedule, which can be
o Immediate and Mid-term maintenance
developed into a TOR for
plans for NTB Provincial Roads;
future activity.
o Workshops and presentations for the
maintenance plans;
o Identification of locations for extended
piloting;
o Development of a program of
sustainable maintenance planning,
programming and budgeting;
o Funding sources and potential
grant/hibah program, including incentive
schemes to encourage sustainable
maintenance practices.


DELIVERABLE
5. Complete all  Prepare a final technical report at the All necessary IndII reporting
required conclusion of the services documenting all requirements completed, using
reporting tasks carried out on the project, and the formats provided in templates
recommendations for a Phase 3 project. available on the IndII website.
 Prepare Activity Monthly Reports (AMR)  Deliverable 10 – Draft (and
every month and an Activity Completion Final) Technical Report
Report (ACR) to ensure compliance with including potential Phase 3
the IndII M&E Framework. recommendations
 Ensure AMR and ACR reflect compliance  Deliverable 11 - Activity
with the IndII Gender Strategy, EcoMAP Monthly Reports & Activity
and Risk Mgt Plan by providing evidence Completion Report (which
to confirm the achievement of defined provides evidence on
cross-cutting indicators. achievement of defined
indicators for socio-economic,
gender and disability)
1.3 INSTITUTIONAL RESPONSIBILITIES FOR SUB-NATIONAL ROADS
The Directorate General of Highways (DGH or Bina Marga), which is part of the
Ministry of Public Works (MPW), has responsibility for the management and
development of the national road network and a supporting advisory role to local
government agencies for the management of provincial, district (kabupaten), urban
(kota) and village (desa) roads.
DGH’s advisory role, as noted earlier, is defined as the third important mission of DGH
under the 2010-2014 strategic plan. Its wider role includes:
 A strategic and policy role in establishing the overall policy for development and
maintenance of the road network in Indonesia. The provision and maintenance of
the road network is currently considered a national responsibility that lies solely
within the domain of the GoI. DGH, within MPW, is responsible for setting the
strategy and policy objectives for the road network and allocating a budget to
implement the strategy.
 An infrastructure provider role, engaged in the development and maintenance of
the road network. In its service provider role, DGH implements approximately 29
percent of the budget for new construction, and for maintenance of the existing
network.
 A client for services provided by contractors. A large part of the new construction,
including design, is outsourced. In its client role, DGH is responsible for contract
management on behalf of the GoI.
DGH’s Sub-National Road Facilitation Unit (SNRFU), which now resides within the Sub
Directorate for System Development and Performance Evaluation, is the counterpart

work unit which facilitates a national forum and provides direct support at an agency
level. SNRFU is recognised as the communications hub (Pusat Komunikasi), and
discharges its duties in cooperation with other DGH entities, as follows:
 Secretary for Directorate General, responsible for coordination and development
of guidelines and dissemination of materials
 Sub Directorate of Programming & Budgeting within Directorate of Planning &
Programming, responsible for coordination of policy
 Sub Directorate of Policy & Strategy within Directorate of Planning &
Programming, responsible for coordination of strategic planning
 Directorate of Implementation, by region, responsible for coordination of region-
based forum groups involving representatives of sub-national agencies
1.4 ORGANISATION WITHIN DGH AND ACCOUNTABILITY
The Directorate General is organised on a functional basis, which, while having regard
to strategy and policy, broadly reflects the different stages in a project life-cycle. The
DGH Organisation Structure is provided in Figure 1.1.
While the above deals adequately with primarily DGH responsibilities, confirmation of
wider institutional responsibilities within central government and the sub-national
agencies is necessary.

Figure 1.1: Current Organisation Structure of Directorate General of Highways

CHAPTER 2: CONSULTANT MOBILISATION AND STAFFING
2.1 PROJECT START-UP
The initial team mobilisation took place on 24 January 2011, with a Project Start-up
meeting taking place on 1 February 2011. The participants in this start-up meeting
included:
For the Consultant:

 Tyrone Toole, Team Leader
 Bowo Besar, National Highway Engineer/Survey Manager
For the Client:

 David Foster, Lead Advisor, IndII-DGH
 Andrew Whillas, Advisor, IndII-DGH and 176 Project Manager
A summary of the outcomes of the start-up meeting is provided below.

 Project mobilisation: Acknowledged date of 24th January 2011 as project
commencement for billing and planning purposes.
 Project schedule: Timelines are tight and the schedule was revised (based on a
week-by-week plan). Activities should be run in parallel where possible and early
progress needs to be made in establishing cooperation with SNRFU, NTB province
and AusAID. This will be achieved by initiating analysis as soon as results emerge
from the surveys.
 DGH notification: DGH to be notified of project commencement and cooperation
established with Bipran and SNRFU.
 Visit to NTB: NTB has been chosen as the pilot province and confirmation of its
cooperation was subsequently obtained at kick-off meetings in Mataram held on
21-22 February 2011 (see section 3.1 and Appendix B).
 Mobilisation of national specialists: To accelerate progress, ARRB offered to
mobilise all national specialists as soon as possible, and had earlier confirmed their
availability subject to finalisation of individual contracts.
 Mobilisation of international specialists: To commence as soon as possible to
facilitate initiation of pilot studies.
 Survey equipment and procedures: Purchase of essential survey equipment has
been initiated, with one Roughometer, GPS and other minor equipment.
Procedures are being reviewed based on PPBP/EINRIP and international practice
and will be finalised in time for desired survey start date.
 Project briefing note: IndII-DGH to produce a briefing note on the project and how
it may develop into a wider Phase 3 (possible preparation activity) and Phase 4
(implementation activity), subject to GoI and AusAID agreement and support. A
consistent message is required for the team to communicate without raising hopes

CHAPTER 2: CONSULTANT MOBILISATION AND
STAFFING
too high. Links will be established with the Road Preservation Fund (RPF), Hibah
Daerah and the National Forum on Sub National Roads.
 Deliverables and milestones: These should be reviewed as soon as possible in line
with the revised delivery schedule and mobilisation dates. Inception report to be
submitted as a brief focused document after the initial visit to NTB.
 Training: Training activity is likely to be reduced, but the team will seek provincial
personnel to be assigned to the ARRB-managed survey and planning team.
 Office accommodation: ARRB was approved to seek alternative accommodation,
e.g., at Cardno’s Ratu Plaza office, due to space limitations at DGH/MPW. This was
subsequently been approved in Contract Variation No. 1, dated 9 March 2011.
Accommodation in NTB to be confirmed during the forthcoming visit (see
Appendix B).
 Regular reporting and catch-up meetings: Weekly note to be produced (on
Fridays), followed by a weekly meeting (on Mondays).
2.2 CONSULTANT TEAM COMPOSITION AND MOBILISATION
The international staff is scheduled to provide a total of nine person-months of input,

with the key national professionals providing 13 person-months. The Staffing Schedule
includes a few minor modifications to the international team which are aimed at
strengthening the team during the initial period of the project. Details of the changes
are set out in 2.3 below, and a schedule of the Consultant’s team mobilisation is shown
in Table 2.1.
Table 2.1: Consultant’s Team
Name Position Mobilisation/current input Demobilisation
Tyrone Toole International Team 24 January 2011 (*) 3 March 2011

Leader/Maintenance
17 March 2011 -
Policy & Strategy
Specialist
Jon Roberts International Highway 23 February 2011 25 March 2011

Information/Systems
Specialist (Alternate)
Lory Noya International Highway 28 February 2011 13 March 2011

Information/Systems
Specialist
Max Blacker International Maintenance 11 April 2011 -

Specialist
Bowo Besar National Highway 31 January 2011 -

Engineer/Survey Manager

Name Position Mobilisation/current input Demobilisation
Budiadi National Road 4 February 2011 -

Sukoharjo Maintenance Specialist
Aberor Dachwan National Policy & 25 February 2011 -

Standards Specialist
Indra Rinaldi National Information 28 February 2011 (*) -

Systems Specialist
Various National Transport To be advised -

Advisory Panel
* Tyrone Toole and Indra Rinaldi have been approved to work on parallel IndII activities, resulting in
occasional discontinuous inputs.
2.3 AMENDMENTS TO CONSULTANT’S TEAM
There has been a need to make some changes to the Consultant’s staffing schedule
from that proposed and agreed under the Consultancy Agreement.
The changes which have so far been requested and approved under Contract
Amendment No. 1 dated 9 March 2011 are:
 Jon Roberts to be assigned as an alternate International Highway
Information/Systems Specialist to replace Lory Noya as and when required due to
Lory’s reduced availability for personal reasons. It has also been agreed that both
specialists will overlap as necessary to help aid the initiation of field and desk
studies associated with the pilots in NTB.
 Additional support from national specialists Budiadi Sukoharjo and Indra Rinaldi by
one month each to accommodate the additional kabupaten road surveys
requested by the GoI and to be undertaken within the compressed project
schedule. The additional time will also help manage risks in completing all surveys,
analysis and development of work programs to coincide with the province’s
planning cycle, and to ensure all activities are completed within the project
timescale.
We believe these changes will strengthen the overall team. Whereas the changes to
the international specialists will have no additional cost implications to the Contract,
the additional resources sought for the national specialists will result in a modest
additional cost. However, we believe substantial implementation benefits will result,
with fewer risks in the overall program.
A revised staffing schedule showing the duration and timing of the inputs of the team
is provided in Appendix C.

CHAPTER 2: CONSULTANT MOBILISATION AND
STAFFING
2.4 CONTRACT AMENDMENTS
Contract Amendment No. 1 was approved on 9 March 2011, with the main changes
noted below:
1. Amendments to Consultant’s team as noted in section 2.3.
2. Adjustment of local travel and vehicle hire to reflect latest estimates.
3. Additional funds for office provision and support in Jakarta.
4. Increased cost rate for field surveys for the following reasons:
a. The three or four week delay in obtaining full approval and cooperation to
initiate the pilot program means that a significantly compressed timescale
needs to be met to deliver the pilots. This has been out of the Consultants
control.
b. The GoI’s wish and IndII’s agreement to include, approximately 400 km of
kabupaten roads will impact our productivity since it will take longer to survey
these roads.
c. Provision of a 10-person team in three vehicles, plus the National Information
Systems Specialist, as an alternative to the original six-person combined team
operating in two survey vehicles to ensure productivity rates and project
timescales are met.
d. Provision for data preparation and analysis in the province.
2.5 OFFICE ESTABLISHMENT
The consultant has established a Project Office at the Ratu Plaza Office Building, 26th
Floor, Jl. Jendral Sudirman, Kav 9, Jakarta Pusat 10270. Contact details are as follows:
Phone: +62 21 725 1924
Fax: +62 21 725 1925
IndII-DGH has also facilitated some temporary office space within DGH, which was used
during January and early February, and will continue to be used when team members
are required to attend meetings within DGH. However, this space proved inadequate
for the team and an in-principle agreement was agreed for ARRB to seek
accommodation at Cardno’s Ratu Plaza office. This change to the contract provisions
will be incorporated in a variation for increased budget provision.
In addition, with a significant amount of activity located in NTB, office accommodation

has been provided at the Provincial Public Works Department (Dinas PU). Additional
office space has also been offered with the Australia-Indonesia Partnership for
Decentralisation (AIPD) team based at the Bappeda offices in Mataram, NTB.

CHAPTER 3: INITIAL ACTIVITIES AND PROJECT APPROACH
3.1 INITIAL TASKS UNDERTAKEN
The initial project tasks have focused on confirming the commitment of DGH and
provincial agencies, the technical approach to the project as set out in our proposals,
and further clarification and direction from IndII representatives and DGH on the
overall project scope and deliverables.
A visit to NTB took place on 20-22 February 2011, with the following outcomes:
 Confirmation and commitment by Dinas PU, Bappeda and kabupaten
representatives on their support for the aims and objectives of this project, and
the provision of personnel and support facilities.
 Agreement to work jointly in preparing a road management plan for provincial
roads, and collecting and assembling necessary data for the provincial network
and sample lengths of roads in two kabupaten.
 A better understanding for the study team on the condition and use of the road
network, and first-hand experience of the types and causes of distress on a sample
of representative roads.
Meeting notes and observations from the field reconnaissance visit are provided in
Appendix B.
The following section confirms our approach and proposed changes to the scope of
work or deliverables. It first addresses scope and deliverables, then the individual
components identified in the TOR, and provides an update on progress to date and
suggests revisions where appropriate.
The overall scope of the Project, Phase 2 of Activity 176, remains unchanged as set out
in the TOR (see Table 1.1 and Appendix A), with the following exceptions:
 The pilot studies, including surveys, will now include two kabupaten in NTB and
will concentrate on identified strategic roads. The two kabupaten are West
Lombok and Central Lombok. Based on the locations chosen in these kabupaten,
the change will increase the survey task by approximately 25 percent.
 Training activity will not be a focus of Phase 2. Instead, the team will seek
provincial and kabupaten personnel to be assigned to the ARRB-managed survey
and planning team, and provide them with on-the-job training.
The deliverables due under this project, and their proposed revised timing are shown
in Table 3.1. These changes were requested and approved in order to optimise
resources and progress on areas of significant risk (mainly the province-based
activities), and to allow time to obtain full commitment from DGH and the sub-national
agencies. This commitment is especially critical, since a number of senior DGH staff still
perceive the project as simply delivering more procedures. Many procedures already

CHAPTER 3: INITIAL ACTIVITIES AND PROJECT
APPROACH
exist, and there is a need to emphasise and advance the broader aim of demonstrating
a new approach to the provision and maintenance of sub-national roads, including
policy and funding aspects. This was the basis of a briefing note prepared with input
from the IndII-DGH Lead Transport Advisor prior to the visit to NTB.
 The Consultant has also proposed splitting Deliverable 7 (Report on survey
implementation and data analysis) into two deliverables: 7a – Survey mobilisation
and interim report; and 7b – Survey completion and reporting for internal
management purposes. This has been accepted, and does not require a change to
the contract. The aim Is to ensure all aspects of the work are progressing and
working well – including data acquisition, data storage, analysis and presentation –
for a sample of the total data set, such as the island of Lombok. This discipline also
helps manage risks and confirm progress, and allows any issues that arise to be
addressed promptly.
Recommended revisions: Scope and Deliverables

 Pilot studies to be extended to include sample lengths of roads in two kabupaten in NTB, as noted
above.
 Training activity involving sub-national staff to focus on necessary on-the-job training and essential
presentations to facilitate participation in the study.
 Deliverable 7 to be divided into two parts for internal management purposes, as explained above.
Table 3.1: Schedule of Deliverables
Del # Deliverable Date Due
1. Inception Report 28/02/2011
2. Road Maintenance Policy Statement and Technical Guidelines 25/03/2011
3. Recommendations concerning alternative funding sources, and legal 06/05/2011

framework
4. Socialisation strategy 25/03/2011
5. Draft maintenance planning procedures 08/05/2011
6. Survey design, methodology and proforma 28/02/2011
7. Report on survey implementation and survey data analysis 20/04/2011
8. Consultative Workshop on impacts of different funding levels 15/05/2011
9. Report on future scope of works 31/05/2011
10. Draft (and Final) Technical Report, including potential Phase 3 07/06/2011
recommendations
11. Activity Monthly Reports and Activity Completion Report 10/06/2011

3.2 KEY MEETINGS AND VISITS
A number of meetings, and visits to NTB and Yogyakarta took place in February 2011,
during the inception phase. A summary of these meetings and visits is presented in
Table 3.2.
Table 3.2: Key Meetings and Visits, February 2011
Date Description Participants
01/02/2011 Project start-up meeting with IndII-DGH IndII-DGH and Consultants
01/02/2011 & Initial meetings with Head of SNRFU, Mr Darda SNRFU and Consultants
02/02/2011 Daraba, and DGH Project Coordinator, Mr Sugiarto
03/02/2011 Meeting on Hibah Daerah IndII-DGH, AusAID M&E

specialist and Maurice Gervais
07/02/2011 Introduction of Andrew Whillas to SNRFU SNRFU, Andrew Whillas and

Consultant
14/02/2011 Briefing to Director of Planning (DOP) DOP, SNRFU and Consultant
17/02/2011 Review of project milestones and staffing with IndII- IndII-DGH and Consultant
DGH
20/2/2011 to Visit to Dinas PU NTB and field visit in Lombok Head of Dinas PU and staff,
22/2/2011 Bappeda, Kabupaten Lombok
Barat and Consultant
23/2/2011 to Visit to Yogyakarta and contribution to UGM Tyrone Toole

24/2/2011 workshop and training on ‘Rural transport policy and
evaluation’
25/02/2011 Review of project deliverables with IndII-DGH IndII-DGH and Consultant
25/02/2011 Review of project approach and M&E Framework Graham Gleave (IndII M&E
Specialist) and Tyrone Toole
3.3 TASK 1: PREPARE ROAD MAINTENANCE POLICY AND TECHNICAL GUIDELINES
This task contains three deliverables, in addition to the project inception report,
namely:
 Road maintenance policy statement and technical guidelines
 Recommendations concerning alternative funding sources
 Socialisation strategy

APPROACH
This task will commence with production of an outline of the technical guidelines,
which will detail appropriate access, design and maintenance standards, and the
performance measures and indicators to be produced under this project. It will also
identify the key elements that need to be developed and will form the basis of a road
maintenance policy statement.
For this purpose, all existing guidelines will be reviewed – including the IRMS, BMS and
LVRMS procedures and the original SK77 planning and programming guidelines for
kabupaten roads – to ensure that any changes are properly justified and build on good
practice.
Consideration will be given to identifying potential constraints to applying best

practice; including issues related to jurisdictional boundaries and related funding. For
this reason, it is important that a high-level approach is taken to communicating the
benefits of any changes, and informing this through case studies developed during the
Project.
Once the outline has been developed, we propose that this should form the basis of an
initial presentation and workshop that seek to engage both central and regional
stakeholders. This means that the socialisation process should commence early, to
allow widespread familiarisation with and ownership of eventual solutions. Workshop
attendees will be provided with sample policy statements, and will then be asked to
produce policy statements during the workshop for consideration for future
application.
The review activity will also document specific links to existing regulations, and identify
how they complement the aims of the draft policy or else need to be modified or
extended.
Once the scope is agreed, the technical guidelines will be developed to accompany the
draft maintenance policy statement, providing any necessary background and
amplification. The guidelines will draw on international and national documents in this
area, a number of which were reviewed and summarised during the Phase 1 study.
They will consider gender equality, disability and environmental protection, and will
aim to demonstrate how a holistic maintenance policy can facilitate the adoption of
sustainable and equitable solutions.
With regard to funding, we anticipate clarifying potential sources of additional funding,

including the potential for local revenue collection, in line with current regulations. We
will also consult with DGH and relevant central and regional government agencies on
the possibility of further changes where examples exist. A critical issue in this regard is
the possibility of a regional road grant program, and the question of how this could be
formulated and help achieve better transport outcomes at a sub-national level,
benefitting local communities and industry.
As noted earlier, we have assumed that a fuller review of the latest legal and
regulatory framework applicable to output-based grant-funded projects will have been
undertaken by IndII, and that this project will focus on the possible application to road-

specific examples. We also intend to consider whether a ‘carrot-and-stick’ approach
would be practical, whereby (i) any road refurbishment or renewal would be
accompanied by an ongoing responsibility for maintenance of the refurbished roads,
possibly through a performance-based maintenance or extended warranty
arrangement; and (ii) disbursement of grants for refurbished roads would be
contingent on maintaining the rest of the existing road network at an appropriate
standard.
To ensure that our advice is consistent, we anticipate drawing on the procurement and
contracting work performed under IndII Activity 207, and obtaining additional support
from IndII in the preparation of the regional road grant program. We have been
advised that additional resources will be provided for this purpose at no extra cost to
this project.
Further socialisation will take place once the draft policy is more established, and once
case studies are available from Task 3 that will help inform a better understanding on
(i) the cost implications of different levels of road maintenance service delivery, and (ii)
the gap between current funding levels and road maintenance needs.
Finally, good cooperation and interaction between central and sub-national agencies,
and line ministries, is vitally important. While coordination within DGH has been
clarified, and the wider national role of the SNRFU has been confirmed, this needs to
be reflected in cross-jurisdictional communications. Furthermore, given the complexity
and potentially wider impact of the project goal, a steering committee of experienced
sector specialists is required. The project budget offers sufficient resources to support
such an activity.
Recommended revisions: Task 1 – Road maintenance policy and technical guidelines

No changes are necessary, but early progress is required on:
 Engaging national and sub-national agencies through support of SNRFU and other DGH units
 Initiating workshop on Task 1
 Receiving advice from formal project steering group
 Confirming proposed parallel support on review of funding mechanisms
3.4 TASK 2: DRAFT MAINTENANCE PLANNING PROCEDURES
The maintenance planning procedures are intended to document the applicable

processes, data, models, tools and criteria for all activities needed to prepare the
future annual and projected future road and bridge maintenance plans under this
project.
Initially, the draft procedures will consist of project documents or instructions to

technical staff to undertake specific activities to produce the required project outputs.

APPROACH
The procedures will be the basis for the Standard Operating Procedures (SOP) prepared
in Phase 3.
The draft procedures will complement the technical guidelines produced in Task 1, and
will utilise the results of the international and national documentation review.
The key source documents will include:

 Draft PPBP procedures produced in 2006
 SK-77 kabupaten road planning procedures
 Draft DGH MTEF procedures, and relevant documents from other ministries
 International guidelines sourced from The World Bank, DFID, TRL, ARRB and other
organisations
 Mongolian Road Maintenance Manual, which is a manual-based system for
planning, programming and preparing maintenance projects that is a good
example of simplified yet comprehensive planning, programming and budgeting
procedures and guidance for project preparation and implementation
The procedures will be prepared on a modular basis in order to facilitate early

application in the planning and implementation of field data collection. The procedures
will then be extended, and will be subject to review and revision.
We believe this approach will facilitate early progress and reduce pressure to complete
other tasks.
Recommended revisions: Task 2 – Draft maintenance planning procedures

No changes or clarification required at this stage.
3.5 TASK 3: PREPARE AND UNDERTAKE INITIAL WORK ON PILOTS
The pilots are a significant part of the project, being a practical demonstration of the
consequences of adopting the draft guidelines, policy and procedures in terms of
planning, programming and budgeting. The pilots also allow an independent
quantitative assessment of needs that can inform discussions on policy changes.
While the aim is to undertake the work collaboratively, the ARRB-led staff need to
provide sufficient technical input to ensure that the results meet the client’s
expectations.
Benefits of the proposed planning approach include creating as real a situation as

possible, while challenges may arise from the need for extended discussions to ensure
that this approach is understood by and acceptable to stakeholders.

With respect to the specific sub-tasks, our proposed approach and progress to date are
summarised in Table 3.3.
Recommended revisions: Task 3 – Prepare and undertake initial work on pilots

3.6 TASK 4: PREPARE FUTURE SCOPE OF WORK
The requirements are clear and reflect the limited scope of this activity.
Recommended revisions: Task 4 – Prepare future scope of work

3.7 TASK 5: COMPLETE ALL FINAL REPORTING
The reporting requirements are clear.
Recommended revisions: Task 5 – Complete all final reporting

Table 3.3: Summary of approach to Task 3 and progress to date
# Approach Progress Required action
1 Confirm detailed program with central Program prepared and described Promote and seek
and regional stakeholders, including to DGH and Dinas PU NTB, and wider support from
the specific agencies to be involved. broad program endorsed. stakeholders in line
ministries.
2 Confirm selection of provincial and NTB selected as provincial Follow up directly

kabupaten networks network; Lombok, Sumbawa, and with agencies.
two kabupaten selected.
3 Detailed field equipment needs, Agreed in principle during NTB -

including equipment to be supplied by visit, and confirmed during survey
project; collaborating agency to be initiation.
confirmed.

APPROACH
# Approach Progress Required action
4 Describe activities to be undertaken, Coordinators appointed at central -

agree availability of staff, and assess and regional levels, and NTB
capability of staff from the collaborating support confirmed. Project to
agencies to undertake activities. supply senior and assistant
engineering resources, surveyors
to be provided locally.
5 Prepare field survey activities in Draft survey design and Continue and
accordance with agreed survey design procedures in Deliverable 6 report following
and proposed procedures. (submitted 28/02/2011), wider trials.
confirmed in field trials.
6 Train project team that will trial the draft Project briefing and training held Review and extend
procedures. for national specialists and DPU as activities
staff in office and field. progress to data
storage and
analysis.
7 Data acquisition, storage and Team activities commenced with Complete and
presentation tools to be established aim to demonstrate through prepare interim
early and presented to all agencies. interim output (7a). output and
undertake
demonstration.
8 LVRMS analysis to be supplemented Initiated by management team Finalise LVRMS

by appropriate digital and manual and road information specialists. review and develop
procedures, drawing on information essential
within the IRMS, BMS and SK-77. Strip enhancements, and
maps to be added; GIS outputs to use progress according
commercial software. to program.
9 Analysis of performance trends and - Progress in

budget implications to cover three accordance with
scenarios: (a) minimum level of service program.
(LOS) approach, (b) desirable LOS or
unconstrained case, and (c)
constrained budget or holding strategy.
10 Presentation of information and - Progress in

discussion of merits of each strategy to accordance with
be undertaken in workshops and policy program.
discussions. Aim is to encourage
feedback on the overall approach,
realistic target strategies for the pilot
province, and implications for more
widespread application.

CHAPTER 4: PROJECT REPORTING
The timeliness of reporting was stressed at the Project Start-up meeting. The
Consultant will follow the required reporting as described in the Consultancy
Agreement. All the reports will be prepared in the English language and will be clear
and concise, making maximum use of graphic presentations (where appropriate) to
show progress.
4.1 WEEKLY REPORTS
A brief weekly report is required to be submitted each Friday, outlining activities during
the current week so that progress can be monitored, except where this coincides with
a Monthly Report. Three weekly reports have been submitted to date.
4.2 ACTIVITY MONTHLY REPORTS
The Team Leader with assistance from the Project Team will prepare monthly Activity
Reports. These are to be submitted by the 28th of the reporting month. A standard
format has been issued and is being followed. Separate reports are being prepared for
each Activity. The report for February 2011 has been issued.
4.3 INCEPTION REPORT
The Consultant is required to submit an Inception Report. Initially this Report was due
on 14 February 2011, but it was agreed to extend the submission date to 28 February
2011.
There is no standard IndII format for the report, so we have followed our own format
for similar development projects.
4.4 ACTIVITY PROGRESS REPORT
As the Project runs for less than six months, there is no requirement to submit an
Activity Progress Report.

CHAPTER 4: PROJECT REPORTING
4.5 ACTIVITY COMPLETION REPORT
The Team Leader will prepare a comprehensive Activity Completion Report for the
Project when activities are complete. The detailed outline of the report will follow the
IndII format.
4.6 WORKING PAPERS/OTHER REPORTS
In addition to the Activity Reports documented above, a number of Technical

Deliverables need to be prepared and submitted. The Consultant will also ensure that
any other reporting needed to ensure compliance with IndII M&E Framework, Gender
Strategy and Environmental Guidelines is addressed.
We propose some adjustments to the Schedule of Deliverables, including the agreed

delivery date for the Inception Report, with corresponding adjustments for milestone
payments. These adjustments were set out in Table 3.1.

CHAPTER 5: MONITORING & EVALUATION FRAMEWORK
IndII’s support to GoI central and sub-national agencies will contribute to the Facility’s
higher-level objectives (program-level framework). Assessing the level of this
contribution will rely on data generated in response to the performance questions on
each individual activity as contained in the activity results frameworks. These
performance questions are:
 What are the immediate results of the activity (IndII partners will be asked to
comment in their own style and based on their own views and impressions)?
 What factors have contributed to the success of the activity?
 What contribution has the activity made to result areas such as partnerships,
policy formulation and improved governance?
 Are benefits likely to be sustained?
The proposed IndII M&E activity assessment criteria are outlined in Table 5.1.
Table 5.1: M&E Assessment Criteria
Efficiency the outputs of an activity in relation to its inputs, signifying the best approach used
to achieve desired results
Effectiveness the extent to which an activity attains its individual outcomes and purpose
Impact the positive and negative changes produced by an activity (both intended and
unintended)
Relevance the extent to which an activity is suited to the priorities and development goals of
the broader program framework
Sustainability whether the benefits of the activity are likely to continue after donor funding has
been exhausted
To satisfy the M&E requirements, we propose to use a standardised form that

encapsulates all the reporting information needed to assess progress from the
technical, M&E and contracting perspectives. This will define what is expected from the
Consultant and what outputs are achieved, linking these outputs to specific
deliverables.
The Consultant Task Table for Activity 176 will form the basis for IndII M&E and is a
mixture of technical and M&E requirements that aim to address the objectives and key
deliverables in the activity design.
The Consultant’s Team Leader attended an IndII M&E Workshop held on 9 November
2010 and led by the IndII M&E Advisor. We were informed that the IndII M&E Team
will be available to assist the Consultant prepare M&E activity progress and completion

CHAPTER 5: MONITORING & EVALUATION
FRAMEWORK
reports, in particular the measurement of results and outcomes against activity results
frameworks and the IndII MEF.
The M&E Framework for Activity 176 can be found in Appendix D.

CHAPTER 6: CROSS CUTTING ISSUES
6.1 GENDER AND DISABILITY
The Consultant attended a briefing on gender issues organised by Ruth Eveline, IndII
Gender Specialist, prior to the commencement of the project. However, a further
meeting will be needed to agree on any project-specific requirements.
IndII requires the Consultant to collect quantitative and qualitative sex-disaggregated

data and to analyse and present the results in its reports with respect to the initiatives
being used to improve gender equality. The Consultant is also required to identify and
address any areas of gender inequality or potential gender inequality in this activity –
including issues relating to DGH and other partner agencies – in order to enhance
gender equality outcomes.
Specific gender issues are relevant to this activity, and the Consultant will ensure that
women and men receive equal opportunity to participate in and benefit from any
capacity building activities that are carried out. In particular, the Consultant will
provide opportunities for direct female participation in project delivery, especially
through agency/contractor-managed and community-based rehabilitation and
maintenance activities. This is expected to result in better planning and prioritisation,
and improved basic road access.
At this stage of the Project, no specific gender-related issues have arisen.
6.2 ENVIRONMENT, GOVERNANCE, HIV/AIDS AND CHILD PROTECTION
Work undertaken within the overall scope of this activity will comply with the IndII
policy on environment compliance. This policy will be accommodated in any guidelines
and project recommendations, particularly through ensuring that the maintenance
guidelines do not introduce any negative environmental outcomes and that they make
reference to addressing any project- or site-specific remedial actions that may be
required. Environmental compliance should be added as a performance compliance
measure for maintenance and rehabilitation activities (see IndII Environmental
Management Plan, EcoMAP, at www.indii.co.id/ECOMAP).
None of the proposed project-specific activities are expected to give rise to any issues
related to HIV/AIDs or child protection. Should any such issues arise during the
assignment, the Consultant will advise IndII immediately. Risks may nevertheless occur
during physical implementation at a later stage, i.e., when the project outputs are
applied in practice. Appropriate risk management strategies to mitigate such risks will
be advised.

CHAPTER 7: ADJUSTMENTS TO THE WORK PLAN
CHAPTER 7: ADJUSTMENTS TO THE WORK PLAN

The Consultant recommends that the overall focus of the activity remain as set out in
the TOR (Appendix A), and has clarified that the various components support the
formulation of a new policy direction in maintenance planning at the sub-national
level.
The work plan is therefore largely unchanged, apart from the need to accommodate
additional survey activities in two kabupatens.
The work plan is attached as Appendix C.

APPENDICES
APPENDIX A: TOR
A. 1 Activity Overview
A.1.1 Goal and Objectives
A.1.1.1 Road Maintenance in Indonesia
Road maintenance in Indonesia is significantly under-resourced at the provincial and

kabupaten levels; furthermore the ability of the relevant agencies to objectively
identify road maintenance needs, plan and then program works is limited.
The Planning, Programming and Budgeting Procedures (PPBP) technical assistance

within the Eastern Indonesia Road Transport Project (EIRTP 1) reported that the
current data collection process for both provincial and kabupaten roads mainly
comprises surveys for road inventory and condition, while maintenance works carried
out were more likely to be based on political decisions rather than on the data
collected.
Discussions with local authorities during the preparation of the Phase 1 Activity Design
identified that routine maintenance has very little support, even within the already
limited funding levels, because of lack of “political visibility”.
The PPBP technical assistance determined that the local road authorities wanted a tool
and planning process that could: (a) more easily accommodate local factors including
low volume roads; and (b) bridge the gap between their technical requirement and the
needs and wants of the local parliament. Consequently, a tool – the Low Volume Road
Management System (LVRMS) - was developed for use by provincial and local
governments, to assist the above process.
The Phase 1 Activity Design proposed a two-phase process be adopted: Phase 1 to

concentrate on defining the problems and issues in the funding and delivery of road
maintenance in sub-national governments; followed by Phase 2 which will
demonstrate the processes and procedures in selected provinces and kabupaten.
Due to time constraints for the implementation of Phase 2, which needs to be

completed by no later than mid-June 2011, this activity in itself is not planned to
develop sustainable processes in the selected pilot locations. It is an interim step which
will provide further essential background information and recommendations on
whether a longer term activity could provide sustainable systems and processes for
sub-national road maintenance planning and programming and which could be used as
a model throughout Indonesia.

APPENDICES
A.1.1.2 Background to Phase 1 Activity
Rural roads provide vital links to services and employment for communities, access to
markets and the transport of goods. Their quality, in terms of providing reliable and
efficient access, can also significantly affect socio-economic outcomes.
In many parts of Indonesia, poor conditions exist on many regional and local road
networks. Consequently, the Directorate General of Highways (DGH) has been given
national responsibility for the provision of leadership and support to local road
agencies to help improve management of regional roads, which has been defined as
the third important mission of DGH in its 2010-2014 strategic plan (Renstra).
The primary Aim of the Phase 1 Activity was to review current road maintenance
practices and funding at the sub-national level to assist DGH in its mission, through
developing and demonstrating a systematic and sustainable approach to planning,
programming and budgeting road maintenance activities. This Activity took place in
selected provinces and kabupaten, and was intended to provide a model that can be
adopted throughout Indonesia.
The Phase 1 Report, completed in November 2010, presented the consolidated findings
from the review of current capabilities for the planning and delivery of sub-national
road maintenance in provinces and kabupaten. The Report also presented proposals
for the scope of future work to strengthen institutional capabilities and practice in this
sector.
The Report’s findings drew on extensive consultation with representatives from five
provincial road agencies and eight kabupaten road agencies, which were selected as
being representative of both eastern and western Indonesia; with senior personnel
from DGH, AusAID and IndII; and national and international consultants.
Among the most significant findings2 of the Phase I Activity were:

1. While budget constraints exist across most agencies, the estimated funding needs
for essential routine maintenance and periodic maintenance to help preserve
existing assets is approximately 75 percent of the total road sector budget.
However, only limited funds are being spent on these preservation works, with the
majority of the budget being spent on major rehabilitation and reconstruction.
Preservation activities should be given highest priority and additional funds sought
to help fund renewal of the networks.
2. Overall funding needs for essential maintenance and removal of the backlog of
major renewal works are between three and five times current total funding.
Needs vary by agency type and location, with those of kabupaten agencies being
highest, and the relative needs in eastern Indonesia being greatest.
2
See provincial and kabupaten road maintenance management planning; Draft Phase 1
Report; Review of Current Practice and Opportunities, October 2010, page 3.

3. There is a need to socialise the benefits of asset preservation amongst decision
makers and technical cadres, and encourage a more appropriate use of available
and new funds. Too often decisions are taken without a rigorous technical basis,
leading to a cycle of building/renewal and failure. Achieving a change in behaviour
will require a different approach to funding and contracting services. A “carrot and
stick” approach is proposed in which roads are selected for (Hibah) grant funding
under multi-year extended warranty type contracts, on the proviso that the
regional road managing agency fulfils obligations to maintain other parts of the
network to a sustainable level. Achieving the desired results will require strong
leadership underpinned by appropriate regulations, policy, consistent guidelines
and procedures, and appropriate funding instruments and delivery arrangements.
A.1.1.3 Potential Synergy with ANTARA/AIPD
There is important potential synergy of the proposed piloting of the planning,

programming and budget preparation or road management in Phase 2 of this proposed
program with the ANTARA/AIPD AusAID program.
ANTARA is a A$30 million, five-year program which commenced in 2005 with three
main objectives, namely, to: (i) improve district and provincial governance, (ii) increase
incomes for women and men; and (iii) improve quality of and access to basic services in
the four provinces of NTB, NTT, Papua and West Papua, the four least developed
provinces in Indonesia. The program has leaned on three main agendas to achieve
these objectives – a) promotion of synergies between GoA activities, b) pioneering of
initiatives of ‘what works’ in the region and c) to strategically invest in other existing or
emerging GoI or donor programs.
Following on from ANTARA, the delivery strategy for the Australia Indonesia
Partnership for Decentralisation (AIPD) will provide the next phase of support over the
next five years (2010-2015). AIPD will focus its work in four targeted provinces (namely
NTT, NTB, Papua and West Papua) as well as at the national level. Within these
provinces there are a total of 71 districts (NTB 10, NTT 21, Papua 29 and West Papua
11), and clearly AIPD cannot provide support to every one of these.
An important part of AIPD’s strategy is therefore to be selective in deciding which

districts to work with in terms of providing any significant level of sustained support.
Selection of districts will be undertaken in partnership with provincial authorities (e.g.,
the Governor, Sekda and Bappeda), with a view to identifying districts with a clear
commitment (and basic ability) to engage in Public Financial Management (PFM) and
related reforms aimed at improving service delivery.
Discussions with the AIPD Deputy Program Director (Daniel Hunt) during the
preparation of this Activity Design (AD) indicated that there would likely be four
kabupaten selected for inclusion in the program in NTB and that the selection would
likely be completed in early 2011.

APPENDICES
The PKRMMP Phase 1 report discussed the potential piloting locations for Phase 2, and
clearly there will be mutual benefits if the locations selected for Phase 2 coincide with
those for AIPD. This AD for Phase 2 has therefore been developed with the targeted
province being NTB (which was the first province that requested support for assistance
in the development of the road maintenance plans) and to include the provincial roads
as the pilot in Phase 2 up to June 2011. The four kabupaten in NTB to be included in
the AIPD program (locations yet to be selected) would follow on after June 2011 if IndII
is extended and there is approval to extend this piloting program.
The concentration of Phase 2 on NTB will provide a manageable size for the pilot to be
achieved in the available time and budget whilst providing important input into the
AIPD program for one of the major sectors for local government. It will also have the
advantage of working with local governments selected on the basis of their buy-in to
improvement in governance and processes. Further geographic expansion of the
piloting of the PKRMMP processes to other provinces/kabupaten may occur with
future potential expansion of the program.
A.1.1.4 Proposed Scope of Phase 2 Activity
The main focus of Phase 2 will be to develop and pilot a comprehensive maintenance
policy and planning, programming and budgeting procedures and tools, including their
initial application in the province of NTB, and provide and coordinate support in
training and dissemination for all activities.
During Phase 2, the province-based activity will include a survey of road conditions and
a “first-cut” determination of needs – to provide a direct comparison with information
supplied during Phase 1, with estimates made by the study team. This will provide a
demonstration of the application of the proposed maintenance policy and PPB
procedures, including development of a “core” network. Survey work will be carried
out on the provincial road network during Phase 2 and could potentially be extended
to the four kabupaten after selection by AIPD after July 2011.
The executing agency for the activity will be DGH, which is tasked with providing
technical guidance and coordination with sub-national road agencies. However, a close
working relationship will be developed and maintained by the consultant with the local
and provincial government agencies in NTB, in particular with Bappeda and Finance. It
is recommended that with IndII’s assistance, a Provincial Working Group be established
in the early stages of the project.
A.1.1.5 Infrastructure for Growth
The Infrastructure for Growth initiative aims to support growth, increased productivity
and employment in the Asia-Pacific region by helping address infrastructure constraints
through:

 High-return investments in economic infrastructure: transport, utilities, and
information and communication technologies
 More effective governance (improved policy and regulatory environments) and
management of infrastructure projects
Proposed IndII support to develop and pilot a maintenance policy and planning,
programming and budgeting procedures and tools directly supports increased regional
productivity and growth by identifying motivated and committed LGs (provincial and
kabupaten), and supporting their enhanced strategic planning approaches.
Better maintained roads, supported by scheduled and monitored maintenance

expenditure programs will provide greater opportunities for local participation in
economic activity, leading to overall higher national economic growth.
A.1.1.6 Activity Goal
The goal of this activity is to improve the quality of local government roads.
A.1.1.7 Activity Objective
The specific objectives of this Phase 2 Activity is to improve the quality of local
government road maintenance planning, programming and budgeting which will be
achieved through:
 Review current road maintenance practices and funding at the sub-national level
 Develop a systematic approach to planning, programming and budgeting road
maintenance activities in selected provinces and kabupaten
 Provide a model that can be adopted throughout Indonesia
A.1.2 Activity Tasks
This Activity has five main tasks, as described in Figure A.1.

APPENDICES
Figure A.1: Activity tasks

TASKS CONSULTANT INPUT
DELIVERABLE
1. Prepare road  Draft a complementary set of technical Agreed road maintenance

maintenance guidelines which detail appropriate policy for NTB provincial
policy and access, design and maintenance government and DGH including
accompanying standards, performance measures and socio-economic, safety, gender
technical indicators. These will be complemented and disability considerations
guidelines 3 by draft maintenance planning built into different road
procedures (2. below) to be applied in maintenance scenarios which
this project and used in the are outputs expected from the
development of the Standard Operating completion of this task.
Procedures to be produced during
Phase 3 following agreement on policy  Deliverable 1 - Inception
and regulations. Report
 Ensure that all procedures comply with  Deliverable 2 – Road
GoI guidelines, on gender equality, Maintenance Policy
disability, environmental protection and Statement and Technical
road safety and where possible provide Guidelines. Road
recommendations where current GoI maintenance policy
guidelines on these issues could be statement and technical
improved. guidelines will address any
issues with regards to road
 Draft recommendations on potential safety, gender and socio-
sources of additional funding, including economic when necessary.
local revenue collection potential.
 Deliverable 3 –
 Review and document the latest legal Recommendations
and regulatory framework applicable to concerning alternative
output-based grant-funded projects. funding sources, including
 Socialise the draft policy to local applicable legal framework
government and DGH (and  Deliverable 4 – Socialisation
subsequently seek their agreement) to strategy. Should there be
achieve a better understanding on the any significant gender and
cost implications of different levels of socio-economic issues,
delivered service of road maintenance, socialisation strategy will
and the gap between the current level also consider how to
of funding and the needs for road socialise these issues to
maintenance. achieve better awareness.
3
When developing the draft policy, take into account the responsibilities identified in the June
2009 Traffic and Road Transport Law, which places increased liability on the road authorities
to provide safe road conditions, and provisions in the draft Road Preservation Fund
regulation currently under preparation by MPW.

DELIVERABLE
2. Draft  Prepare draft maintenance planning Draft maintenance planning

maintenance procedures which document the procedures.
planning processes, data, models, tools and
criteria to be applied for all activities Deliverable 5 – Maintenance
procedures
necessary to prepare future annual and Planning Procedures
projected future road and bridge
maintenance plans as part of this
project. The procedures will form the
basis of Standard Operating
Procedures (SOP) to be prepared in
Phase 3.
3. Prepare and  Confirm detailed program in Demonstration of draft

undertake initial consultation with AIPD, IndII, DGH and maintenance planning
work on pilot pilot agencies. procedures and verification of
 Confirm staff and available equipment: network funding needs will be
the outcomes of this task. The
o Review the background and
pilot will address staffing and
availability of staff and equipment
resourcing issues, including
(both office and field);
capacity building strategies for
o Identify the time that available staff experienced LG staffs. The
can commit to participating in the completion of the deliverables
IndII Activity to enable the work below is required as evidence
program to be developed to for the achievement of outputs.
maximise the transfer of knowledge.
 Conduct the field survey for the NTB  Deliverable 6 – Survey
design, methodology and
road network:
proforma
o Design surveys and prepare survey
forms based on the requirements for  Deliverable 7 – Report on
the identified decision support tools survey implementation and
(e.g. IRMS and an updated LVRMS, survey data analysis
BMS, SK77 or appropriate manual  Deliverable 8 – Consultative
systems); Workshop on impacts of
o Supervise field work by experienced different funding levels
staff to describe: the current
condition, road width, drainage and
other characteristics of the road
including traffic; and the current
condition, characteristics and
maintenance requirements of
bridges;
o Train local government staff in
survey techniques;
o Women will be given equal
opportunity with men to participate in
the field survey;
o Prepare strip maps and GIS outputs
summarising the above
characteristics and conditions.

APPENDICES

DELIVERABLE
 Data Analysis and Reporting:

o Use the IRMS, an updated LVRMS
and appropriate manual procedures
to develop programs of road
maintenance based on various
investment alternatives, with LGs,
and based on / or to shape the road
maintenance policy;
o Report on budget profiles and
performance trends and tabulations
of the comparisons between the
alternative strategies for the various
investment options and road
category;
o Conduct a workshop to demonstrate
the impacts of different levels of
funding and potential funding
sources to LG administration and
local parliament representatives;
o Seek feedback from the above
participants to develop agreed
funding levels for 2012 and forward
which will be prepared in Phase 3.
4. Prepare future  Based on the work program carried out  Deliverable 9 – Report on
Scope of Work in Phase 2 provide a work program Future scope of work to
which will include the following: include required inputs and
o Immediate and Mid-term schedule which can be
maintenance plans for NTB developed into a TOR for
Provincial Roads; future activity.
o Workshops and presentations for the
maintenance plans;
o Identification of locations for
extended piloting;
o Development of a program of
sustainable maintenance planning,
programming and budgeting;
o Funding sources and potential grant /
hibah program including incentive
schemes to encourage sustainable
maintenance practices.

DELIVERABLE
5. Complete all  Prepare a final technical report at the All necessary IndII reporting
required conclusion of the services documenting requirements completed, using
reporting all tasks carried out on the project, and the formats provided in
recommendations for a Phase 3 templates available on the IndII
project. website.
 Prepare Activity Monthly Reports  Deliverable 10 – Draft (and
(AMR) every month and an Activity Final) Technical Report
Completion Report (ACR) to ensure including potential Phase 3
compliance with the IndII M&E recommendations
Framework.
 Deliverable 11 - Activity
 Ensure AMR and ACR reflect Monthly Reports & Activity
compliance with the IndII Gender Completion Report (which
Strategy, EcoMAP and Risk Mgt Plan provide evidence on
by providing evidence to confirm the achievement of defined
achievement of defined cross cutting indicators for socio-
indicators. economic, gender and
disability)

APPENDICES
A.1.3 Consultant Deliverables

To meet the above activity tasks, the completion of 13 deliverables within the
stipulated timeframe is required. These deliverables are:
Deliverable 1 Inception Report
Deliverable 2 Road Maintenance Policy Statement and Technical Guidelines
including access and maintenance standards, performance measures
and indicators
Deliverable 3 Recommendations concerning alternative funding sources, including
applicable legal framework
Deliverable 4 Socialisation strategy for local government’s consideration, comment
and approval
Deliverable 5 Maintenance Planning Procedures
Deliverable 6 Survey design, methodology and proforma
Deliverable 7 Report on survey implementation and survey data analysis
Deliverable 8 Consultative Workshop to discuss impacts of different funding levels
Deliverable 9 Report on Future scope of work
Deliverable 10 Draft (and Final) Technical Report including potential Phase 3
recommendations
Deliverable 11 Activity Monthly Reports & Activity Completion Report to ensure
compliance with the IndII M&E Framework and with the IndII Gender
Strategy, EcoMAP and Risk Mgt Plan by providing evidence to confirm
the achievement of defined cross-cutting indicators
In addition to assisting with the ongoing monitoring of the project, the Consultant is to
prepare a brief weekly report by midday Friday each week which identifies the
progress made and issues which have arisen.
A. 2 Implementation Timetable
A. 2.1 Activity Timing
Phase 1 was completed with the submission of the consultants’ report in early
November 2010. At this stage it is planned that Phase 2 will be conducted over a period
of approximately five months – until mid-June 2011, and will concentrate on the
provincial road system in NTB. However, the final scheduling arrangements will be
negotiated between the IndII Technical Director (Transport) and the appointed
consultants. Figure A.2 provides an indicative schedule for the activity.

Figure A.2: Approximate scheduling

APPENDICES
APPENDIX B: MINUTES OF KICK-OFF MEETINGS IN NTB AND FIELD RECONNAISSANCE

VISIT
B. 1 Minutes of Meeting on 21 February 2011

Location: Provincial Public Works Agency for West Nusa Tenggara
Date: 21 February 212011
Attendees:
 Head of Provincial Public Works Agency (PPWA) for West Nusa Tenggara
 Head of Kabupaten Public Works Agency (KPWA) for West Lombok
 Hari Satyawan (DGH, Implementation, Region 2)
 Sugiarto (DGH, PSEK, Data, SNRFU)
 Bappeda Representative, West Nusa Tenggara
 David Foster (IndII DGH)
 Andrew Willas (IndII DGH)
 Tyrone Toole (ARRB)
 Besar Awiat Bowo (ARRB)
 Suherman (PPWA, West Nusa Tenggara)
 Gde (PPWA, West Nusa Tenggara)
 Anton (PPWA, West Nusa Tenggara)
 Sakri (KPWA, West Lombok)
 Juwana (KPWA ,West Lombok)
Minutes:
 Head of PPWA for NTB:
o Provincial roads status in NTB: 1,842 km, located in Lombok and Sumbawa.
o Kabupaten in Lombok are experiencing rapid economic development:
 General tourism
 Agriculture business (rice, corn)
 Fisheries
 Beach tourism
 Region with integrated economic development (Tambora mountain area).
o Central region of Lombok is now becoming a core transportation link that
connects to the coastal kabupaten road network, while 35 percent of roads are
in poor condition.
o When the new Lombok International Airport begins operating, traffic volume in
the central region of Lombok will rise.

o There is a development program funded by a World Bank loan.
o More incoming funds are required to add to those already allocated (Block
Grant, etc.).
o IndII could provide assistance to the provincial development program.
o For the potential IndII AusAID assistance, please inform the provincial and
kabupaten governments of the administrative procedures for the assistance
program so that they can follow the procedures.
o Coordination and confirmation with the Public Works Agencies concerned with
the project location should be done prior to the IndII-AusAID Physical Project
Program planning. This is to prevent project overlap.
o The road links chosen by the IndII program for rehabilitation or reconstruction
should be the same roads that have been programmed under the LG’s
development plan; this will require future discussion.
o Field fact-finding and trial survey of a sample of the existing conditions should be
held this afternoon (21 February 21 2011). Please see the variation in the
condition of roads that are in poor, fair and good condition.
o It is suggested that at least two implementation project packages be applied to
each of Sumbawa and Lombok Islands. It does not matter whether these are
Development, Betterment, Periodic or Maintenance Projects.
o The IndII Roads Project could maintain and improve the road network condition
in NTB.
o To prevent overlap, no LG project should overlap with the links that IndII
proposes.
o The Government has programmed improvements to 455 km of roads through
2013, whereas 800 km of strategic roads require improvements. These roads
also serve significant traffic.
o Concerning the surveys to be held, the public works agency has given priority to
surveys of:
 South Lombok outer ring road (tourism areas)
 North Lombok outer ring road (tourism and agribusiness)
 When you have spare time, please consider visiting kabupaten and village
roads.
 Head of KPWA, West Lombok:
o Road network data in Kabupaten Lombok Barat:
 National Road = 29.6 km
 Provincial Road = 133.75 km
 Kabupaten Road = 446.48 km
 Village Roads = 475.77 km
 Total = 1,085 km
o Condition of road:
 Good condition = 62.64 %
 Fair to poor condition = 37.36 %

APPENDICES
o Funding problems: Additional funding is required for road maintenance.

o PWA in West Lombok also maintains village roads.
 IndII-DGH: David Foster
o TAS PKRMMP Phase 1: The goal of the Phase 1 activity is to review current road
maintenance practices and funding at the sub-national level.
o TAS PKRMMP Phase 2: The project is not about making reports. There will be a
Pilot Planning, Programming & Budgeting (PPB) Project in Phase 2. It is then
intended that there will be a Phase 3 preparation project and potentially a Phase
4 implementation project through ‘hibah’ funding, subject to funding availability.
o AusAID is willing to assist in regional development through TAS PKRMMP Project.
o IndII project of water supply is underway, funded by ‘hibah’ funding program.
o IndII assistance has been approved to be extended for four years, starting 2011.
o Implementation projects may start in 2012.
o The reason for initially selecting one kabupaten in Phase 2 is that the Phase 2
program has a short -lifespan that ends in June 20114. IndII’s activities end in
June 2011, and a new contract will commence in July 2011.
o Implementation programs could include Road Betterment/Improvement and
Periodic and Routine Maintenance.
 Bappeda:
o Bappeda sent IndII a letter in 2009 requesting assistance for road maintenance in
West Nusa Tenggara.
o Bappeda suggested that the assistance take the form of implementation rather
than reporting.
o Bappeda has also received regional development proposals from the kabupaten
in Dompu, Bima and Sumbawa.
o There was an important meeting on 17 October 2009 concerning IndII’s water
supply program under hibah program funding in Dompu. The Project is now
underway (i.e., in 2011).
o Consultative development planning meetings, or Musrenbang (Musyawarah
Rencana Pembangunan), will be held in June or July 2011 in each kabupaten. By
then, both agencies (i.e., IndII/Phase2 and LGs) should have a list of designated
projects to be coordinated.
o Musrenbang in kecamatan (i.e., sub-kabupaten level) are now underway
(February 2011), while the provincial Musrenbang will be held in May 2011.
 DGH: Hari S. and Sugiarto
o Phase 2 program implementation will also find roads that require maintenance.
o It is appropriate to consider two packages in Sumbawa and two packages in
Lombok for implementation.
4
Following further discussions two kabupatens were chosen for inclusion in the program,
namely West Lombok and Central Lombok. In each case 25% of the road network will be
surveyed with the aim of covering strategic roads and a cross section of other roads.

o Project design process should also be considered.
o There is an accelerated program in 2011 under the regional budget (APBD)
program through 2013.
o Recent condition of road network: 800 km of road is not in good condition while
the accelerated program covers only 70 km of unpaved road.
o In light of these conditions, please carefully consider the selection criteria.
o Implementation may start in 2012, meaning that at the end of 2011 coordination
between the concerned agencies should be intensive in order to determine the
best allocation of projects and avoid project overlap.
o The list of candidate projects should be prepared by the end of June 2011.
o Suggest the survey commence in early March 2011.
o Concerning Sumbawa Island: provincial roads.
o Consider North Sumbawa corridor.
o Consider Kapet (Kawasan Pengembangan Terpadu; Integrated Development
Zone).
o Integrate cities.
 ARRB: Tyrone Toole
o Agencies involved in the program might actively attend the programmed
meetings.
o Survey Team will be divided into three Sub Teams.
o Survey Team contains experienced engineers and surveyors.
o A number of LG surveyors will be invited to accompany the Team, as field
conditions dictate.
o Survey criteria for today’s visit is to observe all road conditions, namely good,
fair and poor/bad.
Recorded by
Bowo A Besar
Highway Engineer/Survey Manager
PKRMMP2
B. 2 Minutes of Meeting on 22 February 2011

Location: Provincial Public Works Agency (PPWA), West Nusa Tenggara
Date: 22 February 2011
Attendees:
 Head of PPWA for West Nusa Tenggara
 Head of Kabupaten Public Works Agency (KPWA) for West Lombok

APPENDICES
 Hari Satyawan (DGH, Implementation, Region 2)

 Sugiarto (DGH, PSEK, Data, SNRF)
 David Foster (IndII-DGH)
 Andrew Willas (IndII-DGH)
 Tyrone Toole (ARRB)
 Besar Awiat Bowo (ARRB)
 Suherman (PPWA West Nusa Tenggara)
 Gde (PPWA West Nusa Tenggara)
 Anton (PPWA West Nusa Tenggara)
 Sakri (KPWA West Lombok)
 Juwana (KPWA West Lombok)
Minutes:
 Head of Provincial PWA of NTB:
o The Survey Team should be formally introduced to PPWA before commencing
the survey.
o Coordination with PPWA and KPWA should be tight.
o Please prepare Survey Schedule before commencing the survey.
o PPWA and KPWA are available to deliver any required data. Communication can
be via telephone, fax or internet.
o Contact Persons of PPWA:
 Head of Highways Division: Bpk. Ir. Ashar, and also Bpk H. Syahdan.
o Please send an information letter before the Survey Team is mobilised to NTB.
o Head of Division has informed Bappeda of the IndII AusAID Program.
o Please consider survey as just a beginning, with implementation being what we
want to be achieved.
o People of NTB welcome IndII’s assistance.
o Operations Room will be prepared for IndII Team at PPWA.
o Side drain works will be kept bound in Major Contract due to applicable
regulation.
 DGH: Hari S. and Sugiarto
o Please send DGH (SNRFU) any important PPWA and KPWA programs and data
for related to IndII Road Programs in NTB.
o Please consider roads with significant traffic.
o For daily operations and survey coordination between IndII Team and
PPWA/KPWA, a room is needed with sufficient space, for example 40 sqm.
Preferably the room should be located in the PPWA offices.
o The PPWA surveyors’ operations should be funded by ARRB.

o Designs should be done correctly and accurately to prevent major budget
increases in response to design review findings. Deviations should not exceed 10
percent.
o Pleased that everyone involved in the program is focussed and coordinating the
Phase 2 program work, to ensure that Phase 2 is successfully completed and we
can easily move on to Phases 3 and 4.
o Side drain construction should be implemented under a separate contract for
much better results. This opinion is based on past experience.
 ARRB: Tyrone Toole
o Sampling survey was completed successfully. We visited provincial and
kabupaten roads reflecting good, fair, and poor/bad conditions.
o Thanks to NTB PPWA and the other agencies for their cooperation; we look
forward to a successful program.
Recorded by
Bowo A Besar
Highway Engineer/Survey Manager
PKRMMP2
Attachment: Examples of road conditions in Lombok
B. 3 Field Visit to Roads in Lombok on 21 February 2011
Provincial road is in
very good surface
condition south of
Mataram, with high
adjacent fields.

APPENDICES
Poor road
conditions with no
side drains through
village area, and
with soft shoulders.
Poor condition of
kabupaten road in
southern Lombok,
built from
Macadam
construction. No
drainage evident,
and poor cross-
section, but
passable.

Significant loss of
traffickability on
southern link road
with penetration
Macadam
pavement. No side
drains or protective
(up slope) drains.
Requires full
reconstruction and
provision of
culverts, special
and side drains
along 200-300 m.
Poor
traffickability/loss
of road section at
beginning of
southern link road,
with Macadam
construction on
either side. Fields
to the north drain
across the road
with no effective
side or cross
drainage.
Reconstruction
required along 400
m.

APPENDICES
Extremely bad
shape on localised
section on southern
link road adjacent
to houses (not
shown). Unlikely to
be passable in the
wet. Complete
reconstruction and
drainage provision
required over a
short section.
Better drainage on
windy section on
southern link road
looking south to
Mawun. Generally
a good road except
at spot locations.
No evidence of
recent
maintenance.
Children filling
potholes!

Steep sections
approaching Kuta
on southern link.
Evidence of good
drainage and
construction (with
kerbs) from the
1990’s. However,
routine
maintenance seems
absent. Simple
solutions could be
applied to clear
vegetation, ensure
functioning drains,
and
repair/resurface
the carriageway.
Loss of cross
section on southern
link with failed
penetration
Macadam.
Localised full
reconstruction, and
base/surfacing
replacement and
drainage needed.

APPENDICES
Happy team at Kuta

beach prior to
return.
PPWA organisation

APPENDIX C: WORK PROGRAM AND STAFFING SCHEDULE
Indonesia Infrastructure Initiative Revised: 18 Feb 2011
Technical Assistance Support for Provincial and Kabupaten Road Maintenance Management Plans - Phase 2
DESCRIPTION / OUTPUT Timing Project Month 1 Project Month 2 Project Month 3 Project Month 4 Project Month 5
Start week End week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
24-Jan-11 31-Jan-11 7-Feb-11 14-Feb-11 21-Feb-11 28-Feb-11 7-Mar-11 14-Mar-11 21-Mar-11 28-Mar-11 4-Apr-11 11-Apr-11 18-Apr-11 25-Apr-11 2-May-11 9-May-11 16-May-11 23-May-11 30-May-11 6-Jun-11 13-Jun-11 20-Jun-11
0. Mobilisation  Project mobilisation
1 2
 Inception report
3 4
1. Prepare road maintenance policy and  Draft policy
accompanying technical guidelines 4 9
 Draft technical guidelines
5 11
 Scenario and options analysis.
9 11
 Draft recommendations on funding and legal and regulatory framework applicable
to output-based grant funded project 10 11
 Socialise draft policy to stakeholders
4 17
2. Preparation of standard operating  Prepare a draft maintenance plannng procedures manual
procedures 13 18
3. Prepare and undertake pilots  Confirm pilot locations and detailed program in consultation with Indii, DGH and
pilot agencies; 3 5
3.1 Confirm staff and available equipment  Review the background and availability of staff and equipment
5 6
 Identify and agree counterpart staff.
5 7
3.2. Field survey  Design and prepare surveys for identified decision support tools.;
2 7
 Supervise field work by experienced staff
6 12
o current condition, road width, drainage and other characteristics of the road
6 12
o current condition, characteristics and maintenance requirements of bridges;
7 12
 Train local government staff in survey techniques;
6 12 TBA
 Da ta e ntry & preparation of strip maps and GIS outputs.
7 13
3.3. Data Analysis and Reporting D evelop programs of road maintenance based on various investment alternatives
8 15
 Report on budget profiles and performance trends of alternative strategies
16 17
 Conduct workshop on impacts of different levels of funding and potential sources.
17 17
 Seek feedback on funding levels for 2011 and forward.
18 18
4. Prepare future scope of Work  Prepare future work program .
19 20
5. Final technical reports & Activity  Prepare final reports and recommendations
Completion Report 19 22
DELIVERABLES
 Deliverable 1 - Inception Report - 5
 Deliverable 2 – Road Maintenance Policy Statement and Technical Guidelines. - 9
 Deliverable 3 – Recommendations concerning alternative funding sources, & legal framework - 13
 Deliverable 4 – Socialisation strategy. - 9
 Deliverable 4 – Draft maintenance planning procedures - 17
 Deliverable 6 – Survey design, methodology and proforma - 4
 Deliverable 7 – Report on survey implementation and survey data analysis - 13
 Deliverable 8 – Consultative Workshop on impacts of different funding levels - 17
 Deliverable 9 – Report on future scope of works - 20
 Deliverable 10 – Draft (and Final) Technical Report including potential Phase 3 recommendations - 20 & 22&
Monthly
 Deliverable 11 - Activity Monthly Reports & Activity Completion Report - 22
Input
Position/Name (Months)
International Team Leader /Maintenance Policy & Strategy specialist: Tyrone Toole 4
International Highway information /Systems specialist: Lory Noya 0.75
International Highway information /Systems specialist: Jon Roberts 2.25
International Maintenance Specialist: Max Blacker 2
National Highway Engineer /Survey Manager: Bowo Besar 5
National Road Maintenance Specialist: Budiadi Sukoharjo 4
National Policy & Standards Specialist: Aberor Dachwan 2
National Information Systems Specialist: Indra Rinaldi 2
National Transport Advisory Panel 1.5
Current Dis- Original

plan continuous start

APPENDICES
APPENDIX D: MONITORING & EVALUATION FRAMEWORK

Provincial and Kabupaten Roads Log Frame (ADD 176)
Design Logic Performance Indicators Monitoring Mechanism Assumptions
Goal/Impact: (long-term development objective)

Improved quality of local government roads Improved road quality LG surveys
Purpose/Outcome: (immediate development objective)

Improved quality of local government road maintenance planning, Implementation of new SOP LG reports to IndII Adequate funding for
programming & budgeting maintenance
M&E interviews
Outputs
Phase 1
1. Analysis of institutional, financial & physical situation of local Working paper LA / TD approval
government roads in Indonesia
2. Review of current guidelines & procedures
Working paper
3. Recommendations on institutional & legal changes
Working paper LA / TD approval
4. Revised Scope of Work for Phase 2
Scope of work
Phase 2
5. Agreed road maintenance policy for selected LGU
Working paper/formal LGU & LGs accept SOP
6. New set of agreed standard operating procedures (SOP) GoI acceptance
LA / TD review; LG Staff trained
7. Demonstration of new procedures in two provinces Plan & programme prepared acceptance

Design Logic Performance Indicators Monitoring Mechanism Assumptions
Activities
Phase 1
1. Identify agencies to be covered by Phase 1 investigations LGs willing to participate
2. Prepare Interim Report 1
5. Identify LGU to be covered in Phase 2 LGs willing to participate in
Phase 2
6. Prepare revised Scope of Work for Phase 2
7. Prepare Phase 1 Report
Phase 2
8. Review local government finances; prepare and agree road
maintenance policy LGs agree policy
9. Field survey
10. Develop maintenance program & plans
11. Hold workshops
12. Prepare SOP & secure GoI agreement
13. Prepare training program


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TECHNICAL ASSISTANCE SUPPORT FOR

PROVINCIAL AND KABUPATEN ROAD

Project Office, Ratu Plaza Office Building

Date: 16 April 2011

AusAID is interested in providing grant aided support to improve sub-national road

DJBM mendapatkan dukungan Indonesia Infrastructure Initiative (IndII) dalam

Kajian Tahap 1 telah dilaksanakan dengan konsultasi penuh bersama instansi

Kesimpulan kajian Tahap 1 menunjukkan bahwa anggaran pemeliharaan jalan Provinsi

AusAID berminat untuk menyediakan dukungan bantuan hibah untuk peningkatan

The Terms of Reference (TOR) are attached as Appendix A.

1.1 BACKGROUND TO THIS PROJECT

INCEPTION REPORT: TECHNICAL ASSISTANCE

The characteristics of the jurisdictions reviewed displayed significant variety, providing

The most significant findings and recommendations from Phase 1 were:

INCEPTION REPORT: TECHNICAL ASSISTANCE

to encourage appropriate access standards and therefore funding to meet travel

Key issues and actions were also identified, which emphasise:

1.2 ACTIVITY GOAL AND OBJECTIVE

INCEPTION REPORT: TECHNICAL ASSISTANCE

ANTICIPATED OUTPUT AND

INCEPTION REPORT: TECHNICAL ASSISTANCE

ANTICIPATED OUTPUT AND

2. Draft  Prepare draft maintenance planning Draft maintenance planning

3. Prepare and  Confirm detailed program in consultation Demonstration of draft

INCEPTION REPORT: TECHNICAL ASSISTANCE

based on various investment

INCEPTION REPORT: TECHNICAL ASSISTANCE

ANTICIPATED OUTPUT AND

1.3 INSTITUTIONAL RESPONSIBILITIES FOR SUB-NATIONAL ROADS

INCEPTION REPORT: TECHNICAL ASSISTANCE

1.4 ORGANISATION WITHIN DGH AND ACCOUNTABILITY

INCEPTION REPORT: TECHNICAL ASSISTANCE

Figure 1.1: Current Organisation Structure of Directorate General of Highways

INCEPTION REPORT: TECHNICAL ASSISTANCE

For the Consultant:

For the Client:

A summary of the outcomes of the start-up meeting is provided below.

INCEPTION REPORT: TECHNICAL ASSISTANCE

2.2 CONSULTANT TEAM COMPOSITION AND MOBILISATION

The international staff is scheduled to provide a total of nine person-months of input,

Name Position Mobilisation/current input Demobilisation

Tyrone Toole International Team 24 January 2011 (*) 3 March 2011

Jon Roberts International Highway 23 February 2011 25 March 2011

Lory Noya International Highway 28 February 2011 13 March 2011

Max Blacker International Maintenance 11 April 2011 -

Bowo Besar National Highway 31 January 2011 -

INCEPTION REPORT: TECHNICAL ASSISTANCE

Budiadi National Road 4 February 2011 -

Aberor Dachwan National Policy & 25 February 2011 -

Indra Rinaldi National Information 28 February 2011 (*) -

Various National Transport To be advised -

2.3 AMENDMENTS TO CONSULTANT’S TEAM

INCEPTION REPORT: TECHNICAL ASSISTANCE

2.4 CONTRACT AMENDMENTS

2.5 OFFICE ESTABLISHMENT

In addition, with a significant amount of activity located in NTB, office accommodation

INCEPTION REPORT: TECHNICAL ASSISTANCE

INCEPTION REPORT: TECHNICAL ASSISTANCE