International Student Services Unit, Academic Administration and Services Centre (AASC),

University of Malaya, Kuala Lumpur.

03-7967 7858 / 7859 / 7857 iss_aasc@um.edu.my

EXTENSION OF STUDENT PASS APPLICATION FORM

A. APPLICANT’S DETAILS (Capital Letter)
(3.5 CM)

1. FULL NAME : _________________________________

2. MATRI NO. : _________________________________
3. PASSPORT NO. : _________________________________

(5.0 CM)
4. NATIONALITY : _________________________________
5. CONTACT NO. : _________________________________
6. EMAIL : _________________________________
7. LEVEL OF STUDY
Bachelor Master Phd PASSPORT PHOTO
(WHITE BACKGROUND )

B. DOCUMENTS CHECK LIST PLEASE (√) TO VERIFY

APPLICANT’S DOCUMENTS Applicant ISS staff

1. A RECENT PASSPORT PHOTO with WHITE background (size : 3.5cm x 5cm) (2 Pieces)
*Please refer the photo’s specification provided
2. TWO (2) COPIES OF PASSPORT (all pages) including blank pages and a clear copy must be made
on one side of A4 size paper. If you have old passport and the latest entry inside the old
passport, you must make TWO (2) COPIES OF PASSPORT (all pages) including blank pages.
Please make sure all important information in your passport such as stamps and page numbers
can clearly be seen while making copies of it (Please bring the original passport for verification).
A. Passport must be VALID AT LEAST 12 MONTH from the expected date of approval.
B. Passport must contain DATE OF LATEST ENTRY to Malaysia
3. AN ORIGINAL COPY OF STUDENT CONFIRMATION LETTER FROM THE FACULTY (Letter must
state student’s current status, signed by the Dean or Deputy Dean) and addressed to:
Ketua Unit Pas Pelajar
Pejabat Imigresen Malaysia Wilayah Persekutuan Kuala Lumpur Cawangan EMGS,
Menara TA One
No. 22, Jalan P.Ramlee 50250 Kuala Lumpur
4. A copy of STUDENT PROGRESS REPORT or EXAM RESULT of previous semester.
*(Any Undergraduate student’s with CGPA of 2.00 will not be considered for renewal )

5. ORIGINAL LETTER CONFIRMING STUDENT’S ATTENDANCE is more than 80%, from the
Academy/Faculty/Institute/Centre
*(Applicable for Undergraduate student’s only PER EACH SUBJECT ATTECHED)
6. INSURANCE COVERAGE LETTER (MUST BE ETIQA INSURANCE ONLY)
(Please refer to ETIQA Takaful Office located at Ground Floor, Blok E, Perdanasiswa Complex, University of
Malaya)

7. PAYMENT RECEIPT 1:
Visa processing fee is made payable through E-Pay
(https://epay.um.edu.my/payment/pay/125).
(Please refer to the guideline provided in your siswa list or refer to notice at visa counter- The processing
fee for each application will be RM 50.00)

8. PAYMENT RECEIPT 2: Visa Fees (charges from EMGS/Immigration) - Payable to EMGS Escrow
Account 1 (Acc. No. 514057662341, MAYBANK)
(PAYMENT VIA CDM/ATM DEPOSIT IS NOT ACCEPTED- the fees for the visa as per attached)
 C. IMPORTANT REMINDER
1. Student will be requested to pay for the Special Pass in advance if the completed documents were less than 3 months from the
visa expiry date. THIS SPECIAL PASS FEES IS NON-REFUNDABLE.
2. We reserve the rights not to accept incomplete documents and any consequences are the full responsibility of the
applicant/student.
3. Student is advised to submit the withdrawal letter from the faculty. (if necessary)
4. Student are required to submit the documents and a copy of E-Pay receipt slip to the International Student Services Unit
(UPPA) counter. Kindly keep a copy of E-Pay receipt for your own reference. THIS PROCESSING FEES IS NON-REFUNDABLE.
5. • PAYMENT BY ONLINE TRANSFER / MAYBANK COUNTER (CASH DEPOSIT MACHINE IS NOT ALLOWED)
PAYABLE TO : EMGS ESCROW ACCOUNT 1
ACCOUNT NUMBER : 514057662341
BANK NAME : MALAYAN BANKING BERHAD (MAYBANK)
SWIFT CODE : MBBEMYKLXXX
• STUDENT MUST SUBMIT THE BANK’S RECEIPT TO THE VISA COUNTER, GROUND LEVEL, INTERNATIONAL STUDENT
SERVICES UNIT, EXAMINATION BUILDING
• INTERNATIONAL STUDENT SERVICES UNIT WILL ONLY SUBMIT YOUR APPLICATION TO EMGS WITH THE PAYMENT
RECEIPT.

PASSPORT PHOTO GUIDELINES

Please find below the photo guidelines for submitting a passport photo to EMGS. Kindly note that this is important since the same
picture will be used on the Immigration System as well as printed on the iKad.

Institution will be requested to adhere to the guidelines below to avoid any delay in processing as well as avoiding any untoward issues
with law enforcement officials checking the iKad.

1. In color and identical, not black and white.

2. Taken against a WHITE background.
3. Your photo must be professionally printed and 45 millimetres (mm) high x 35mm wide.
Please do not use photos that have been cut down from larger pictures. In the examples
below, the one on the left shows the correct proportions. The image on the right shows incorrect proportions.
4. When scanning and uploading the passport picture in STARS please ensure that there is no
white border surrounding the photo as this may affect the dimensions of the image.
Therefore, please remove the white border before uploading the student’s picture. In the
examples, the one on the left shows the correct proportions. The image on the right
shows Incorrect proportions.
5. Subjects should wear formal wear; collared and smart wear; NO BRIGHT COLORS ONLY DARK COLORS. This also includes for
headscarves / hijab wearers.
VISA PASS FEES
6. Free from shadows.
7. Digital enhancements or changes are not acceptable. COUNTRY FEES (RM)
8. Taken with the eyes open and clearly visible (with NO SUNGLASSES OR
CHINA 288.40
SPECTACLES and no hair across the eyes).
9. No objects such as dummies or toys, or other people visible. FINLAND 265.40
10. With the subject facing forward, looking straight at the camera ; with a INDIA 308.40
neutral expression with the mouth closed (no grinning, frowning or
INDONESIA 273.40
raised eyebrows) ; sharp focus and clear ; free from “redeye”.
11. Taken of the full head, without any covering exceptional to women with JAPAN 258.40
hijab / head scarf only ; make sure the facial features are clearly visible KOREA 288.40
from the bottom of the chin to the crown of the head.
MYANMAR 277.90
12. Strictly NO CAP ALLOWED.
13. Printed professionally or taken in a SLOVAKIA 277.70
passport photo booth. Photos printed at SRI LANKA 273.40
home are unlikely to be of an acceptable
standard. SUDAN 271.30
14. Have the person’s full name on the back of each photograph (IF SAUDI ARABIA 275.60
SUBMISSION IS MADE MANUALLY ONLY).
SINGAPORE 258.40
Applicant ISC staff VIETNAM 271.40
SIGNATURE
OTHERS 278.40
DATE