A

PROJECT REPORT
ON
“Hostel Management System”

Maharani Laxmibai College of Technology

Affiliated with

Awadhesh Pratap Singh University, Rewa (M.P.)

Submitted In Partial Fulfillment of the Requirements
For The Degree of

Bachelor of Computer Application (BCA)

(Session 2020-21)

Under Guidance. Submitted By-

Mr. Satendra Singh Ankita Kushwaha 
Assistant Professor (CS) Roll-no-1805900109
MLCT College REWA BCA VIth Sem

I
 Department of Computer Contact No: - 07662 406239
Science, MLCT College Email: -admin@mlctrewa.com
Rewa (MP) - 486001 Web-site: www.mlctrewa.com

PROJECT EVALUATION SHEET

1. Candidate Roll No.......................................................................................

2. Candidate Name...........................................................................................

3. Project Title.................................................................................................

4. Software Base..............................................................................................

5. Sponsoring Institute Name Address.............................................................

6. Name of the Department and University....................................................

7. Submitted for Course & year........................................................................

8. Details of Evaluation :-

Roll No. Enrollment Marks warded signature of Signature of

No. ( out of 150) External Internal

9. Forwarding by:-
................. .................
Internal Examiner External Examiner

VII
 DECLARATION

This is to certify that the project report entitled Hostel

Management System done by me/us is an authentic work carried

out for the part of my/our curriculum in BCA VI th semester

under the associating visiting faculty Mr. Satendra Singh and

Internal supervision of Dr. Anuja sharma.

I/We further declared to the best of my/our knowledge that

project is not a true copy of any other project submitted by

any other person or any other university for award of any

degree in India or Abroad.

………………..
Ankita Kushwaha 
Roll-no-1805900109

VII
 Computer Science
Dr. Anuja sharma.
Department, MLCT College
Principal of Rewa (M.P.)-486001
M.L.C.T. Rewa, (M.P) Tel: (07662)………..
Email: …………@gmail.com

Ref. No. : ................ Date: .............

CERTIFICATE

This is to be certifying that the project entitled Hostel Management

System, submitted by Ankita Kushwaha Roll-no-1805900109 in
partial fulfillment for the award of degree of BCA VI th semester, to the
department of computer science, MLCT College Rewa (M.P.), during
session. 2020-21 is a bonfire & authentic work carried out by
them/him/her for project training purpose under the internal supervision
of Dr. Anuja sharma.& external supervision of …………….
Associated visiting faculty with the project was Satendra Singh. The
student/s is/are having /reasonable knowledge of the work done as part
of project development & was/were able to demonstrate his/her/their
project work satisfactorily in front of the examination committee.

............................................ ............................ ………………….

Associated visiting faculty External Examiner Internal supervisor
Dr. Anuja sharma.
Principal of
MLCT College Rewa (M.P.)

VII
 ACKNOWLEDGEMENT

I/We take this opportunity to express our deepest sense of gratitude

to Satendra Singh (Department of computer science) MLCT
College Rewa (M.P.) giving me/us privilege and necessary facilities to
carry out this project.
I also express my gratitude to Associating visiting faculty for
enables me/us to do the project.
I express my sincere thanks to Satendra Singh for giving me
continuous encouragement, critical supervision, noble guidance and
Enabling us in timely completed of project.
I also pay thanks to ------------for their guidance, help and moral
support

Ankita Kushwaha 
Roll-no-1805900109
BCA VIth SEM
MLCT College Rewa (M.P.)

VII
 Abstract

Hostel management by manual way is tedious process, since it

involves work load and time consumption. In this system, we can easily

manage the hostel details, room details, student records, mess

expenditure, mess bill calculation, easy way of room allocation and

hostel attendance.

The main feature of this project is easy to allocate for the student and

also easy to calculate mess bill.

This project is carried out using Visual Basic as front end and Access as

back end.

VII
 CONTENTS

Hostel Management System…………………………………….. i

Project Evaluation Sheet....................................................................ii
Declaration.........................................................................................iii
Certificate...........................................................................................iv
Acknowledgement...............................................................................v
Abstract/Preface.................................................................................vi
Table of contents.............................................................................. vii
Chapter-1 Introduction...........................................................1

1.1About project……………………………….1
1.2 Purpose of project…………………………1
1.3 Proposed system …………………………...2
1.4Whey need to computerize………………….2
1.5Advantage of computerized…………………3
Chapter-2 Objective and Scope of the project……………….5

Chapter-3 Project Overview………………………………....7

3.1 SDLC Model…………………………………6

3.2 Feasibility Study……………………………..7

3.2.1 Technically ……………………………7

3.2.2Economically…………………………..9
3.2.3 Operational ………………………….9

3.3 Project Scheduling…………………………..10

3.4 User characteristic……………………….....10

VII
Chapter-4 System Requirement Analysis and Specification….11

4.1 Srs……………………………………………11

4.1.1Terms used in project……………………11

4.1.2 System hardware requirements……………12
4.1.3 Software requirements……………………12

4.2 Analysis ………………………………………12

Chapter-5 System Design……………………………………14

5.1 Flow chart …………………………………14

5.2 Data flow diagram…………………………14

Chapter-6 Database Design………………………………….19

6.1 ER Diagram…………….............................19
6.2Table specification………………………..20

Chapter-7 System Input and Output Screens…………….26

Chapter-8 Coding and Testing……………………………33
Chapter-9 System Implementation………………………..57
Chapter-10 Conclusion/Future work/Limitations…………58
Chapter-11 References……………………………………..60

VII