Project Management 2020

RIFTY VALLEY UNIVERSITY

COLLEGE OF BUSINESS AND SOCIAL SCIENCES
DEPARTMENT OF MASTER OF BUSINESS ADMINISTRATION

Project Management

ON
WOMAN EMPOWERMENT INITIATIVE IN HARAR TOWN

Submitted by Bedri Muktar

Assignment Response Sheet Foundation of Project Management

Submitted to:

HARAR, ETHIOPIA
November 2020

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 Project Management 2020

PROJECT PROPOSAL

1 Proposal title: Woman Empowerment Initiative

2 Name of implementing organization Hareri Women Support Association

3 Date established In 2001E.C.

4 Legal status (including official registration) Character organization

5 Location of Project Harari region

6 Project Beneficiaries 2500

7 Duration of Project One Year

8 Date of Commencement September 1, 2018

9 Date of Completion September 30, 2019

10 TOTAL COST (in ETB)

Community Contribution 2,500,000.00 (cash and in kind)

Fund Request 1,000,000.00

11 Key Contact Person

Name of Contact Person Bedri

Job Title Internal Auditor Head

Postal Address

Telephone numbers 0913-93-11-49

E-mail

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 Project Management 2020

Contents
1. Executive Summary...........................................................................................................1
2. Background Hareri Women Support Association”................................................................1
2.1. Description of the project location..................................................................................1
2.2. Organization Establishment............................................................................................2
2.3. Governance......................................................................................................................2
2.4. Vision, Mission, and Objective of the Organization.......................................................3
2.5. Activities of the Organization.........................................................................................3
3. Justification of Project Proposal.............................................................................................3
3.1. Project Description..........................................................................................................3
3.2. Problems Analysis...........................................................................................................4
3.3. Priority Needs..................................................................................................................5
3.4. The proposed approach....................................................................................................6
4. Target Group..........................................................................................................................6
4.1. Direct Target Group........................................................................................................6
4.2. Intermediate Target Groups.............................................................................................6
4.3. Direct Project Beneficiaries.............................................................................................6
4.3.1. List of direct Project Beneficiaries area...................................................................7
5. Beneficiaries Participation and Contribution:........................................................................7
5.1. Beneficiaries would contribute the:.................................................................................7
5.2. Stakeholders contribute...................................................................................................7
6. Goals, Objectives and Outcomes of the Project Logical Framework....................................8
7. Project Monitoring and Evaluation......................................................................................11
7.1. Indicators for evaluation................................................................................................11
8. Project sustainability............................................................................................................11
9. Phasing out / Perspective for follow-up of the project.........................................................12
10. Critical assumption.............................................................................................................13
11. Institutional Capacity.........................................................................................................13
12. Total Human Resource requirement for the project:..........................................................13
13. Project Budget Summary:..................................................................................................14
14. Audit...................................................................................................................................14

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1. Executive Summary
The Hareri Women Support Association is a community-based organization to support,
help the realization of to educate youth in the Harari regional state about HIV/AIDS and the
negative impact it has on the socio economic development on a given nations. The
organizations are an Umbrella organization for forty youth associations network work started
in 2002E.C.

The organization here is focusing on the poorest woman residing in urban slums, surviving
on meager of resources and constantly seeking out a purpose for their life. The organization
plans to work with the woman who never have been nurtured and reared in a way to develop
into a productive generation, because of which the petty crimes in the community is
constantly on rise. The delinquency amongst them is not detrimental for the youth only but
the whole urban slum society is on the verge of eruption, as they had no means to devise a
solution for the same.

The acceptance has the past record of working with the youth for their development and
inclusive growth and in continuation of that only it proposes to obtain the resources for the
Youth Empowerment Initiative. Which has the potential of integrating the values of a good
and productive citizen in youth, motivating them to lead a normal life by providing them a
platform to develop and showcase their skills. The project proposes to select 40 most
marginalized and vulnerable group of youth within the slum society and develop them into a
productive and empowerment citizen. The proposal will need resources amounting to
ETB3,774,000.00 which taking into consideration the purpose it will serve for the society is a
justified amount.

2. Background of the Organization “Hareri Women Support Association”

2.1. Description of the project location

Harari region is one of the regional states of the Federal Democratic Republic of Ethiopia
consisting of 9 Woredas and 36 Kebeles. The Harari People National Regional State is
located in the Eastern part of Ethiopia, at a distance of 515 km from Addis Ababa. The
elevation above sea level varies from 1,000 to 1,900 MASL. The total area coverage is
around 343.2 square kilometers. The region borders with some Woredas of the Eastern Zone
of Oromia Regional State; Kombolcha and Jarso in Nothern; Gursum and Babile in North
east and Haramaya in the West (BoFED, 2008).

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2.2. Organization Establishment
Hareri Women Support Association established in 2001 E.C to support, help the realization
of to educate youth in the Harari regional state about HIV/AIDS and the negative impact it
has on the socio economic development on a given nations. Taking in to account the for
mentioned impact of HIV/AIDS and other related problem related to youth in the areas of
poverty reduction, Hareri Women Support Association established strong relationship and
connections with International community and organizations that has the program related to
woman in particular and to the society in general.

Hareri Women Support Association has over 10 years of experience in the coordination and
facilitation of the above-mentioned programs. The intervention of the Hareri Women
Support Association in this respect are believed to have brought about positive result in the
fight against HIV/AIDS, educating woman about family planning and organizing and
empowering people living in poverty. To further strengthening and achieve the vision of,
Hareri Women Support Association it is required to have well prepared Human resource
management policy and procedure, which are believed to help and pave the way in order to
recruit and select well-qualified and committed employees that will help in the realizations of
the mission and vision of the Hareri Women Support Association.

2.3. Governance
The organization has a General Assembly consisting of founding members and other
members who have joined the association after its establishment to oversee and deal with all
policy issues. It has also managing board of nine members to decide on major administrative
matters, oversee major developments, and guide its operations. There is a management
committee consisting department heads and chaired by General Secretary to deal and execute
day-to-day administrative and managerial matters.

The General Manager, responsible to the Board of directors, is entrusted with the main task
of overseeing and implementing decisions passed by the General Body and Board of
Directors. He also manages the day-to-day activities and operations of the organization.

The organization has four major departments, namely General Manager, Finance and
Administration, Program officer or manager and Public Relations departments, and each
department has three to five sections.

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2.4. Vision, Mission, and Objective of the Organization
 Vision: To see a health, gender balanced, prosperous and productive society that lives
in a conducive environment.

 Mission: The organization envisions to provide the skill & knowledge to the under
privilege Strata of the society so that they can recognize and use the resources around
them for their holistic empowerment.

 General Objective: To identify, tap and optimally harness the potential of the under-
privileged classes of the society in such a way as to strike a judicious balance between
their own quality of life as well as towards their meaningful contribution to the
society/nation.

2.5. Activities of the Organization

 Learning Center  Drug Awareness Camp
 Organizing SHGs  Legal Aid Camp
 Vocational Training  Disability Camp
 Gender Resource Center  Environment Camps
 Career Guidance  Health check-up camps

3. Justification of Project Proposal

3.1. Project Description

In the Global woman Development Index and Report 2016, the world woman population
defined 2.95 billion people woman make up approximately one half of humanity, but in
many countries, especially in South Asia and Africa, above half people is a woman ..

The Government of Ethiopia has shown considerable commitment to improving opportunities

for woman. A National Youth Policy was approved in 2003 to promote woman participation
in governance and economic, social, and cultural activities. In 2005, a Rural and Urban
woman Package with a Multi-Sectoral .The current Growth and Transformation Plan (2010-
2015) hasa section on woman Development seeking to promote woman participation in
democratic governance and economic and social initiatives, by mainstreaming woman issues
within other development programmes, increasing the number of youth centers, strengthening
woman associations, and encouraging woman entrepreneurship. Recently, Micro and Small
Enterprises have been promoted on a large-scale, especially for urban woman.

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Therefore, the woman in all parts of the world, living in countries at different stages of
development and in different socio-economic settings, aspire to full participation in the life of
society. Woman people represent agents, beneficiaries and victims of major societal changes
and are generally confronted by a paradox: to seek to be integrated into an existing order or to
serve as a force to transform that order.

3.2. Problems Analysis

Being one of the dominant social and economic problems facing our world, woman
unemployment prompted several enquiries. The government focus on the woman side
analysis aiming for a demand base analysis on the issue the government issued a National
gender Policy in 1998 with the aim of addressing the institutional and policy gaps concerning
woman.
The policy recognizes that: woman are facing unemployment; job opportunities in urban
areas are limited; and sports and recreation time is essential for woman to develop their
communication skills even though the necessary facilities are scarce. In “APlan for
Accelerated and Sustained Development to End Poverty (PASDEP) 2005/06-2009/10
unemployment, under-employment, and limited job opportunities in urban areas were raised
as issues of concern and job creation and the provision of skills training were taken as the
solutions. The Gender Development Program was designed in the Country Program Action
Plan (CPAP) 1999.

The focus of the program design highlighted gender and girls empowerment. Girls were
prioritized in terms of provision of training and start-up capitals. People would access
government-owned woman centers were chosen as the institutions through which services
including training would be delivered by the program.
In addition, the government was evaluation designed to feed into dialogue around how further
to support the implementation of the National Gender Policy. That one part is Increasing
Investment in gender Development Program in Ethiopia (2099-2005).

 The programme’s aim was to improve the life and livelihood skills of at least three
million vulnerable woman so that they could participate more effectively in the
decision-making activities and livelihoods of their communities. The programme
focused on five activities;
 Woman volunteer service (internship, campaign, school scout members, club
members);
 Capacity building trainings for woman’s ;

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  The provision of entrepreneurship training/start-up capital to help vulnerable gender
to improve their livelihoods;
 Woman center activities and service delivery; and
 Media activities at woman centers.
 Inequities in social, economic and political conditions, including racism and
xenophobia, which lead to increasing hunger, deterioration in living conditions and
poverty among woman and to their marginalization as refugees, displaced persons and
migrants;
 Continuing discrimination against women and men and insufficient access for them
to equal opportunities in employment and education;
 High levels of woman unemployment, including long-term unemployment;
 Increasing incidence of diseases, such as malaria, the human immunodeficiency virus
and the acquired immunodeficiency syndrome (HIV/AIDS), and other threats to
health, such as substance abuse and psychotropic substance addiction, smoking and
alcoholism;
 Inadequate opportunities for vocational education and training, especially for persons
with disabilities; Changes in the role of the family as a vehicle for shared
responsibility and socialization of woman ;
 Lack of opportunity for young people to participate in the life of society and
contribute to its development and well-being;
 Prevalence of debilitating disease, hunger and malnutrition that engulfs the life of
many womans;
 Increasing difficulty for woman to receive family life education as a basis for forming
healthy families that foster sharing of responsibilities; and
 Continuing deterioration of the global environment resulting from unsustainable
patterns of consumption and production, particularly in urban societies, which is a
matter of grave concern, aggravating poverty and imbalances;
The project/programme was implemented directly community contribution and woman
supporting association. As at the regional level implements and monitors the programme.

3.3. Priority Needs

After consulting with the community members and various other stakeholders, the priority
need of the woman is the inculcation of social values and norms of the society. Organization
had several sessions with the community members to decide the reasons behind woman
members of their community taking the non-productive way to leading their life. The men

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lamented the lack of efforts and time given by them towards rearing their children,
unaccepted social behavior by community, easy availability of drugs, alcohol, opportunities
for flesh trade and their negative socio- economic status etc.

3.4. The proposed approach

The proposed approach decided mutually by implementing agency, community members and
other stakeholders are:

I. Inculcation of social values in gender.

II. Exposure to developed and proper way of living in and outside the community.
III. Providing vocational skills to woman in trades with established market demand.

4. Target Group

4.1. Direct Target Group

The woman community would be the direct target group. It will mainly involve those who are
women perceived to be as the burden and non-productive members for the society. The
vulnerability of the will woman’s be judged by the extent of his relevance in the society as
well as the interest shown by her towards the “Gender Empowerment Initiative” Project. The
organization will select 50 most vulnerable woman’s members of the community from which
it expects at least 30 members to complete the project successfully.

4.2. Intermediate Target Groups

It will include Teachers and retired teachers, Parents of , woman Employers of woman (if
any), Resident Societies’ representatives, Administrators, Local opinion leaders,
Harari Police, Media Workers, Civil Society Organizations, Local community
directly concerned with problems of woman

4.3. Direct Project Beneficiaries

The direct project beneficiaries would be the project members and their household members
from the project sub town (Kebele Area Administration). A total of 2500 women unemployed
and their families would benefit directly as follows:

4.3.1. List of direct Project Beneficiaries area

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 S.No Total %tag
Location
1 Amir Nure Administration 418 16.9%
2 Abadir Administration 506 20.2%
3 Jenala Administration 454 18.1%
4 Shenkor Administration 528 21.1%
5 Hakim Administration 376 15%
6 Aboker Administration 218 8.7%
Total 2500 100%

5. Beneficiaries Participation and Contribution:

The project beneficiaries had participated in the identification and planning of the project.
Since it deals with their economic well-being. During the implementation of the project:

5.1. Beneficiaries would contribute the:

 Unskilled labor
 Local materials (sticks, stones, sand etc.)
 Land for the cultivation and construction of animal sheds.

5.2. Stakeholders contribute

 Harari government, CSSP and Harari Regional

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6.Goals, Objectives and Outcomes of the Project Logical Framework

GOAL OUTCOMES ACTIVITIES OUTPUTS TIME FRAME RISKS

(The overall, long-

(The potential problems
term development (Activities that will be (The specific outputs (When each
(Immediate outcomes that must be overcome
goal towards which implemented to reach each that each activity will activity will be
for the project.) for each activity to finish
the project will outcome.) deliver.) implemented)
on time.)
contribute.)
The project seeks to 1). The developed sense
inculcate the social of 1.1, Develop a women group Irregularity of
norms and values in responsibility and through various measures, Formation of a close participation in
delinquent women volunteerism amongst e.g. group work, screening of group ready to programmes,way
1st to 4th
group by developing the client group which movies in demand as well as participate in welfare wardness and not finding
month
a sense of will lead to partial giving moralistic messages, programmes of the the programme
responsibility and reduction in early making sports accessories implementing agency immediately useful for
good conduct marriage and family available to them. themselves.
amongst them. It will violence in the area. Making some of them
work towards 1.2. Counseling of most Motivated and participate in counseling
enhancing the chance 1st to 12th
discouraged and delinquent participative group session will let them feel
of employability as month
members of the group member inferior from other
well members of the group.
as promote self- 1.3. Conduct justice and Women will have a 3rd to 12th The issues on which
employment and security affair on social developed sense of month justice and security affair
entrepreneurship issues in the urban slums of belongingness amongst will be played will be of
amongst them. Harar, in participation with themselves and social concern, which will
Harari Police awareness towards either give them a clear
(Communication is issues affecting their picture of reasons
underway and demand for lives. behind their dilemma or
the same has been felt and dissuade them of their
placed by e.g. Area efforts.
(Supporter) Police and traffic
police)

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 1.4. Aligning client group
with the Harari govt.
programme of
making Poster and banners
free.
1.5. Excursion to museums,
theatres and other such
places.
2.1. Remedial classes to
group members who are8th
and 10th passed.
2.2. Coaching to client
groups willing to go for any
competitive exams
2). Mainstreaming of the
women members in the 2.3. Staffing of client group
community in educational institutions
(schools) according to their
needs and qualifications.
2.4. Conducting health
check-up camps and
awareness camps on health
related issues and
distribution of free
medicines to client group.
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Acknowledgement of Developing the approach
their efforts by Harari of working for “others”
3rd to 12th
govt. officials as well as in the
month
reduction in Posters and client group will be
banners. difficult and overbearing.
Urgent need to gain the
Insight into their own socio economic status
lives as well as 2nd to 6th seen when on excursions
motivation for the need month and visits will incite them
of better living for illegal means to
achieve them.
Lack of motivation to
Academically improved
participate because of
women , motivated to 2nd to 12th
unavoidable pressure
work effectively for his month
of their surrounding or
development
any other reasons
The activity will work
toward capacity 2nd to 12th
Same as above
building month
of the woman
Improvement of
educational status of
the group with 3rd to 12th
Same as above
qualification required to month
successfully acquire
jobs.
Reduction in medical
Feigning of medical
problems and 1st to 12th
status to procure free
elimination of HIV/AIDS month
medicine or
and other diseases (monthly
nonparticipation in
which are directly basis)
awareness camps
related to high

3.1. Set up of vocational
training center (acquiring of
space and installing of other
3.) Vocationally trained, required infrastructure
skilled and motivated
3.2. Link up with science and Certified participants
women group. Having
technology initiative or will
ample motivation and
provide certificate to have a better chance of
knowledge for self-
successful participants.
employment and
entrepreneurship.
3.3. Procuring course
materials and necessary
software for training to the
client group.
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vulnerable groups of
youth.
Training of 30 women
Disbelief in the outcome
members in vocational
6th to 12th of the training will
skills which have
month dissuade them from
established demand in
participating in it.
market.
6th to 12th Difficulty in tie up with
month certifying institutions.
acquiring jobs
Learning through better
course materials and
latest software will 6th month Negligent risks
enhance their chance of
getting good jobs
7. Project Monitoring and Evaluation

Periodic monitoring focuses on the day-to-day activities of the project. It uses clearly stated
activity indicators in the plan for monthly, quarterly, and annual targets to be accomplished.
Monitoring activity includes measuring the physical performances, budgetary utilization,
quality and quantity of work done, correlation of the work done with the set objectives and
the set plans and timetables. The Board of Director working to run the center shall conduct
the day-to-day monitoring activities of the project and report to the program manager of the
organization. Project evaluation will be jointly held with all stakeholders including, donors,
and community elders in the project area, beneficiaries, and relevant government counterparts
every year before the starting of another budget year.

7.1. Indicators for evaluation

i. Financial system, cost effectiveness and budget utilization
ii. Number of trainees who manage to generate income and self-supportive citizens
iii. Number of women mobilized and sensitized on HIV/AIDS prevention and other
health related issues.
iv. Number of clients who visited center
v. Number of women employed after trained in our training center.
vi. Amount of money generated by our organization through income generating activities
to finance its projects
vii. Reduction of early marriage activities in the area

8. Project sustainability

The project “Gender Empowerment Initiative” is mutually agreed plan of

implementing agency, community members and other stakeholders. The project is highly
beneficial not only for the women of the community but for the community as a whole. It
envisages the development in the community which its inhabitants had been dreaming of
since the time of their settlement there. The project has the capacity to turn the non-
productive women of the community into the responsible citizens who will work towards
holistic development of herself as well as her society.

As the project is highly beneficial for the society its day to day needs will be taken care of by
the community members and other stakeholders.

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After 1 year of its completion, the project will be self-sufficient as the resource for its
sustenance will be raised from the vocational training center and other sources.

9. Phasing out / Perspective for follow-up of the project

From the starting stage of the project, suitable structure will be developed at Hareri Women
Support Association and the necessary plans, policies and programs will be incorporated to
continue the activities after the phasing out the program, by way of developing handing over
to community strategy. The community participation will be made at the highest degree so
that the feeling of ownership is developed in the entire community people. In addition, the
implementation capacity of the community unit will be developed during the program so that
the activities can be sustained and long lasting. The community, as the Hareri Women
Support Association other will be involved from the beginning in the decision making
process as well as community participation will be invited in every stage of implementation.
In this sense, the handover of program will start from the beginning but officially, the
program will be hand-over to the community after one year’s inputs. The regular follow-up to
community at local level after phasing out the program.

To make the Community based disaster risk reduction and livelihood program sustainable the
following activities will carry out:

 Livelihood committee will be continued after the programme period too.

 Harari Women Youth and Children Affair Office will follow-up and provide advisory
and motivational support to the unit.
 Communities will be encouraged to report to region sections regularly.
 Hareri Women Support Association /Livelihood committee will launch further
activities by coordinating with Harari “Eder and Affocha.
 The Hareri Women Support Association plan will be developed and communities will
implement it.
 Hareri Women Support Association /Livelihood committee will be encouraged to
report to CSSP, Local association member
 Hareri Women Support Association /Livelihood committee will launch further
activities by coordination with local GOs and NGOs.
 Community ownership will be ensuring from inception to completion phases of the
Hareri Women Support Association program.

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  Managerial capacity of Hareri Women Support Association /Livelihood committee
will be developed.

10. Critical assumption

However, country has been moving forward to peace process, but it has yet to be reached in
logical conclusion frequent attacks and other types of disturbances have been common
phenomena due to the transitional period of the state. This situation of the state is one of the
manifested threats and that might bring the discomfort to implement the program, however,
yet, Hareri Women Support Association has not faced any major difficulty. Hence, keeping
the emerging transitional political situation of the country the following point has been taken
as critical assumptions.

 The political instability of the country

 The chances of other large-scale disasters

11. Institutional Capacity

The Hareri Women Support Association Project has carried out similar project in the past in
one or more of the operational communities there was a CSSP project, which involved over
3,120,000.00 loads of covering rice and 990,000 loads of case groundnut but was looted by
the revolutionaries.

The use Harari has supervising agency and the training of officials will ensure an affective
delivery system. The capacity of the institution will be developed to high level to able to
handle management of the project.

12. Total Human Resource requirement for the project:

i. Project head (1) on full time basis.

ii. Volunteers (2) on full time basis.
iii. Counselor (2, health issues and psychological) on part time basis.
iv. Resource person for training in lawyer (1) on part time basis.
v. Resource person for providing academic coaching and remedial classes (3) part
timebasis.
vi. Doctors for conducting health checkup camps (1) part time basis.

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vii. Computer instructor for successful operation of vocational training programme (1) on
full time basis.
viii. Caretaker cum receptionist (1) on full time basis.

13. Project Budget Summary:

PLANNED BUDGET
Amount 20/80 Split (ETB)
Total
Source of Fund Amount
Oper. (min. 81%) Admin. (max. 21%)

Total CSSP 843,083.33 509,083.33 334,000.00

Total Local Contribution 2,095,000.00 2,095,000.00 -

Total Ass. Member Cont. 228,000.00 - 228,000.00

Total Harari Government 333,916.67 222,916.67 111,000.00

3,500,000.00 2,827,000.00 673,000.00

Grand Total
(See Detail Action Plan and Activity-based Budget)

14. Audit

The Hareri Women Support Association has internal audit section under the Finance and
Resource Development Committee and this Section will conduct initial audit of the program.
In addition, the Hareri Women Support Association conducts all external audits from a
nationally affiliated audit firm, which is assigned by the Board.

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