Date : March 27, 2021

To : To All Managers

From : HR Department

Memo No. : HRD-050-2021

Subject : ASYA BUSINESS CONTINUITY FOR ECQ

As announced in the news by the Presidential Spokesman Harry Roque on Saturday, March 27, 2021,
Metro Manila, Bulacan, Cavite, Laguna, and Rizal will revert to the strictest enhanced community
quarantine (ECQ) effective March 29 – April 4, 2021 due to exponential rise in COVID-19 cases in the
country.

As such, the company shall adopt measures to continue its business operations while under ECQ, as
follows:

1. MANAGERS TO IDENTIFY ESSENTIAL PROJECTS/TASKS AND EMPLOYEES NEEDED FOR THE

CONTINUED OPERATION OF THE BUSINESS
• Managers to identify urgent and essential projects or tasks that are needed to be accomplished
from March 29-31 and who will be the essential employees needed to complete them by
providing the following details.

o DEPARTMENT / SITE LOCATION

o Department Head/ Immediate Superior Name:
o Employee Name:
o Meeting Details:
▪ Purpose of Meeting
o Client Details:
▪ Company Name
▪ Point of Contact Name
▪ His/ Her Position:
▪ Meeting Date:
▪ Meeting Time:
▪ Total Meeting Hours

• Required action: Managers to submit the list of essential projects/tasks and essential employees
from March 29-31 to dexter.ledesma@asyadesign.com on Sunday, March 28, 2021 not later than
3:00 PM
2. WFH SET UP
• Essential employees will be required to work from home
• Managers to identify their and their members’ WFH needs (working tools or software needed)
and any other challenges that they may face as they work from home and the same shall be
endorsed to HR, along with their proposed solutions and suggestions to overcome those
challenges in order for them to become effective, productive and be able to meet their deadlines
as they work from home.
• Required action: WFH needs and tools to be endorsed through HR for HR Director approval.
Deadline to submit is on Sunday, March 28 at 3:00 PM to dexter.ledesma@asyadesign.com

3. PAID WORKING HOURS – 5 hours a day

• Department Heads / Managers
• Non-Managerial / Rank and file
• Required action: For HR Director approval

4. HR TO RELEASE TEMPORARY SUSPENSION ORDER FOR A-PLACE OFFICE OPERATIONS

• HR will release a memo for the temporary suspension of A-Place office operations from March
29-31, 2021. Exception to enter the building shall be granted only to those employees needed for
building and office maintenance.
• Required action: HR to release a memo on Sunday, March 28, 2021 at 3:00 PM

5. THOSE EMPLOYEES NOT IDENTIFIED AS ESSENTIAL WORKER SHALL BE GRANTED TO AVAIL OF THEIR
EMERGENCY LEAVE CREDITS
• To help employees sustain their financial needs especially in this time of crisis, those who will not
be considered as “essential workers” shall be allowed to avail of their emergency leave credits
• Required action: For HR Director approval

6. MODE OF INFORMATION DESSIMINATION

• Since Sharepoint will not be accessible, Memos and other information will be cascaded via ASYA
Managers Viber Group, who will in turn be responsible to disseminate the information to their
members.

For your guidance.

For any clarifications or concerns, please reach out to the HR team / HR Director CJ Fontanilla at 0917
5213859.
Sincerely,

Dexter Ledesma
HR Manager

Noted by:

CJ Fontanilla
HR Director