Toledo Site Technical Practices EP 2-2-1

Refinery

Microfilming Contract Drawings

Page 1 of 4
August 2007 Revision 0.0

TABLE OF CONTENTS
1.0 SCOPE .......................................................................................................................................................2
2.0 REFERENCES ...........................................................................................................................................2
3.0 DEFINITIONS.............................................................................................................................................2
4.0 DRAWING SIZES.......................................................................................................................................2
5.0 DRAWINGS FOR MICROFILM .................................................................................................................2
6.0 MICROFILMING.........................................................................................................................................2
7.0 35 MM APERTURE CARDS......................................................................................................................2
8.0 TABLES .....................................................................................................................................................4

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 Toledo Site Technical Practices EP 2-2-1
Refinery

Microfilming Contract Drawings

Page 2 of 4
August 2007 Revision 0.0

1.0 SCOPE

1.1 The purpose of this Practice is to provide uniformity in contractor’s microfilms, microfilming, and mounting
of films, and reproduction of same. Contractors shall conform to the Department of Defense Military
Specifications MIL–M–9868E and MlL–C–9877B, Type I with the following modifications indicated in
Section 4.0 of this Practice.
1.2 Any deviation to this Practice must be approved by the procedure described in EP 1-1-3.

2.0 REFERENCES
The latest edition of the following standards and publications are referred to herein.
STANDARDS AND PUBLICATIONS

Site Technical Practices

EP 1–1–3 Deviations to Site Technical Practices
Military Specification
MlL–M–9868E Requirement for Microfilming of Engineering Documents, 35 MM
MlL–C–9877B Aperture Cards (Inactive)

3.0 DEFINITIONS
Contractor - Company or business that agrees to furnish materials or perform specified services at a specified
price and/or rate to the Owner.

4.0 DRAWING SIZES

Table 1 shall be used for determining the correct reduction ratios needed to produce drawings of differing
sizes on the standard microfilm format.

5.0 DRAWINGS FOR MICROFILM

Microfilms of drawings shall, if at all possible, be made from the original tracings. The original drawings or
material for microfilming shall be dark lined with dark characters on a light background. The drawings shall be
of as uniform density as possible. Light rework over extensive erasures will not reproduce satisfactorily.
Rework shall match density of original drawings. Care should be taken that details or characters do not appear
within an inch of the match line between frames. Each section covered by a microfilm “frame” shall have the
drawing number, revision and frame number on it.

6.0 MICROFILMING
Only one drawing or document shall be on each frame. (Exception: Computerized spool and detached bill of
material which may be filmed two documents per frame). The “frame” is the total exposed area of microfilm,
regardless of whether or not the area is filled by the document image.

7.0 35 MM APERTURE CARDS

7.1 Microfilms shall be mounted in aperture cards conforming to Department of Defense Military Specification
MlL–C–9877B, Type I or equal.
7.2 Roll film is not acceptable. Only one frame shall be mounted in each aperture card. Drawings requiring
multiple frames shall have each frame mounted on a separate card.

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 Toledo Site Technical Practices EP 2-2-1
Refinery

Microfilming Contract Drawings

Page 3 of 4
August 2007 Revision 0.0

7.3 The microfilms shall be right reading when mounted in the card; i.e., the front side of the aperture card
has the film aperture on the right. When the film is mounted in the aperture, the characters on the image
shall read correctly when viewing the front of the aperture card.
7.4 Each card shall be titled to show as a minimum the following information:
7.4.1 Job No.
7.4.2 Dwg. Size
7.4.3 Dwg.No.
7.4.4 Rev.
7.4.5 Frame No.________of________(Used when more than one frame is required for a drawing, i.e.,
flowsheets.)
7.4.6 Type of Issue
7.4.7 Title
7.5 Information shown must be typed in and verified.

Maintained by E2G – Shaker Heights, OH

 Toledo Site Technical Practices EP 2-2-1
Refinery

Microfilming Contract Drawings

Page 4 of 4
August 2007 Revision 0.0

8.0 TABLES

TABLE 1
REDUCTION RATIOS FOR DRAWINGS

Drawing Size (1) Reduction Ratio

11 x 8–1/2 16X
11 x 17 16X
11 x 22 16X
22 x 34 24X
34 x 44 30X
NOTE:
(1) Roll drawings exceeding 40 Inches in length shall be divided into frames to ensure proper microfilming.

Maintained by E2G – Shaker Heights, OH