2-4-9 Republic ofthe Phiippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS. CENTRAL OFFICE Mania November 18, 2020, MEMORANDUM To [ALL CONCERNED REGIONAL DIRECTORS ‘ALL CONCERNED DISTRICT ENGINEERS ‘This Department SUBJECT + Project Procurement Management Pan Application (PPMPA) for ‘Civil Works and Consulting Services Contracts: Pilot Testing “Tis Is in connection with the completion ofthe Pilot Training for the Project Procurement Management Plan Application (PPMPA) for Gv Works and Consuting Services Contracts ‘conducted on October 14 - 30, 2020 via webinar. In view of this, al participants (Arnex A) of te said Plt Training are hereby direct to participate inthe Plot Testing in thelr respective ‘offices from November 23, 2020 to February 39, 2021. This i to ensure thatthe application thas been tested thoroughly by the appicaton users, and the comments, suggestionsand non- ‘onformites ofthe application that were overlooked during the Plt Traning can be eddressed Prior to the rollout of the application, through Plot Assessment. ‘tached as Annex B Is the lst of activities for the Pilot Testing which will be submitted monthly. For yr compte, Nags ante [ARDELIZA R. MEDENILLA, MNSA, CESO T Undersecretary for Support Services 22 RGMNOMNSS‘Name Office ivy Leen Reyes Mende pe vq Heidelta A. Har Reyrante 8. Salazar, Sr ao ‘Verna Lyn V. Tagan cote Foi Jomaovis Cavite 2nd DEO Hazel D. De Castro Ramil Juliano pane Reimart ReginP, Bautista oe Fate Later. ma tst OE0 Ryan F Tula a ohn EnwinS, Dimaunahan aD aria Grace Kimberly N. Campana Luisa M. Sinoy Batangas Ist DEO Due Margaret 8. Riablanca Princess Joshua ©. Gupit Eemee einen ‘riza B.Zaraspe. ‘Angela L. Basco pane ‘Gen Mary F. Sm eons Helody 3. ison ne Doel Francis M. Flores es Freddie M. Comber a Kenneth M. Dela Rosa ae ‘Charlot Kaye A. Constantino a Mays G, Gayeta a Ferdinand V, Ricablanca — Noel 8. Oudas a ‘Yolanda F. Holgad nT ‘ian Poul 5. Ragudo Cea lar Formente Rial 1st DEO ‘Rhoda Inna Dalangin 1 Katrine Joy 5. Perera Rizal 2nd DEO ‘Angie C. LaptanName office [Rina Belge i Jamie Joe Nortedaros — 7 ‘Veron D. Mano rS Roy E. sda a. Vine Alemania ae ‘Christine Jean Jumaqulo i" Francisca Malcon Flor Angel Gadnanan Guimaras Marge Chavez -] Donathan Oro a ‘Glenda Eas Ss ‘Nel Ivan Joha D. Camposano naa Predla F. Faeléonee _ _| ‘Man Dave M. Belarga my Nikko Brana LL Francis Canastlio - - ‘lo ise Patrick 8. Gmeno is Mary Anne Bustilo a] ‘rie Demagajes| Kim Saross ae Rowena Magon - Lea Arba aan ‘Madonna Mae Escares Nobel Cordova ee Ma, Theresa Agua (Gory June T, Maravilla ae Rosalyn V Pineda Janine Mare Diego a ‘Wendie Eiamparo ‘Andrea Atanacio| a cele Cubos ela Mae de Oc aoe oezen EsperecionOrie C. Yosoye, Name Office ‘Shire 6. Kala - Rosemia . Alama-Saliwato Grace L Marcelo Se ee Sohn Mark Salas ‘Ma, Theresa R. Baro5o Rodel 6. Tandugon - ‘South Cotabato Ist DEO Nell Elbert D. Manes ‘Santos H. Baton —] Ma. Liz A Molinos South Cotabato 2nd DEO Emely A. Babor Dolores J. Gotico ‘Scrat Weysen D. Devera — | Suton Kudarat st DEO Hain D. Aangca FrancorivalC. Loria Suttan Kudarat 2nd DEO ‘ojrus G. Aranio Edward 0. Carllo Elzabeth Nancy C. Necesto Sarangani DEO Reuben 6. Salazar ‘Samsun A. Salk arise B. Dado ‘Mushab A. Solaiman ‘Gora G. ileal Josephine T. Ban ‘Goria 0. Antolo Cotabato ist DEO Rommel Aistetie P. Varios Peachy Natividad E. Chatto ‘Cotabato 2nd DEO ‘Nomer C. Cady ‘Alex Egaran Hamza A. Bolo (Cotabato 3rd DEOANNEXE First Month Activities PILOT TESTING ACTIVITIES 1. Create New PPMP with eeeleiael a Procurement Category: C3 (Contract 10:01 PPMP Type: Indicative PPMP Template: Adjacent or Contiguous “Two Project Components Procurement Destription: Office - Fst Name_Last Name_Actvity 1 ‘ABC: 15M (Vote: for indicative PPMP ABC can be grater than te estimated project component cost) Contract Duration ie 5. “otal Procurement Schedule : 21 Save Permanent Fait a Planned 1 Change ABC Fit 2 Planned LL Add one project component Est as Revised iL Change Contract Duration to 77 Et a Revised 1. Change Total Procurement Schedule to:145 ‘cancel PPMP. i. Choose any reason for cancelation Restore PPMP i. Remove one project component iL Change Total Procurement Schedule to: 21 ‘Approve Revised PPMP 2. Create New Final PMP with deals: Procurement Category: CW ‘Contract 1D: 0001, Procurement Description: Office - Fst Name_Last Name, Activity 2 “Total Precurement Schedule is 65. ‘Contract Duration is 75 Right-of-Way Acqusiton Plan: Perit to Enter with Completed Status, Date issued on October 7, 2019, ‘ABC: 120" Mark the newly created Final PMP as "Subject for Revision” Et os Planned 1. Total Procurement Schedule is 53. i Contract Duration is 65. i. Right-oF Way Acquistion Plan: Change to Permit to Enter with Ongoing sous Iw. AB: 95m ‘Approve the Planned Final PPMP Revise the Final PPMP with the fllowing deta|. Contract Duration i 62. == |. Approve te Revised Final PMP. 1m, Declare Failure of Bing IL Select any reason under Section 35. i, BAC Resolution: 062-135; Issued on November 27, 2018 i, Change the Total Procurement Schedule to 45, 1. Declare Faire of Biding: IL Select any reason under Section 4 i BAC Resolution: 062-145; Issued on November 30, 2018. li. Change the Total Procurement Schedule to 50 ©. Aoprove the Revised PPMP. . Cancel PPMP due to Repackaging i. BAC Resolution: 062-147; Issued on December 2, 2019. 4. Restore PPMP then Change the Project Component/s 1 Approve the Revised PPMP Create Actual PPMP then Save and Lock. 3. Create New PPMP wth: ‘a. Procurement Category: CS i. contact 10:02 PPMP Type: Final PPMP Template: Quaty Cost Based Evaluation “Two Project Components Procurement Description: Office ~ Fst Name_Last Name_ Activity 3 Save Temporary eat 1. Contract Duration: 39 Ik ABC: aM i, Total Procurement Schedule: 40 Declare Failure of sdaing |. Choose any reason under Section 35 Create New Schedule |. Change Contract Ouration:80 I. Total Procurement Schedule:160 Declare Failure of Bidsing 1. Choose any reason under Section 35 |. Create New Schedule Change Procurement Method 1S Two Failed Bing Ik Change Total Procurement Schedule to: 100 it as Aca 1 ll up the schedule with a least three delays i. Fillup the causes of delay 0, Save and Leck Please submit a screenshot of the Activity Log and generated latest PPMP via Outleoken or before December 23,2020Second Month Activities 4. Create New PPMP with Procurement Category: CS (contact 10:03 PPMP Type: Indicative PPMP Template: Smal Value (One Project Component Procuremert Descipton: Office — First Name_Last Name_Activity 4 ASC: IM Contract Duxation is 60. “otal Procurement Schedule : 156 ‘Save Permanent (Change Procurement Metiod 1 Adjacent Ik Change ABC: 4M i Change Total Procurement Schedule to 21 Edit as Plannes | Add one Project Component iL Change Signatories Edt As Revised |L- Change Total Procurement Schedule to 60 with no activities on weskends and holidays Subject for Retsion 1. Ghange Contract Duration t9 70 ‘Approve Revised PPMP 5. Create New PPMP ith Procurement Category: GW Contract 10: 0002 “otal Procurement Schedles 42. Procurement Description: Office ~ First Name. Last Name Activity 5 ‘Contract Duration is 55 Right Way Aequsiton Plan: Pernt to Enter with Completed Status, ate issued on September 10, 2038 Pre-Procurement Conference Is 7 Days before the Advertisement. Mark the nenly created PPMP as “Subject for Revision. Eat as Planned deta: |. Total Procurement Schedule s 30 |. Contract Duration i 21. ii, Right-of-Way Acquistion Plan: Change to N/A. ‘Approve the modified Planned Revise the PPMP withthe folowing details: |. Advertisement date: September 1, 2018. | Contract Duraton is 35 ‘Approve the Revised PPMP. Dedare Failure of dein: |. Select any teason under Section 35.| BAC Resolution: 10; Isued on September 28, 2018 I. Change te Tota Procurement Schedule 10-45. |. Approve the Rewsed PPMP, 'm. change Procurement Method wth 1 Smal Value Procurement IL BAC Resolution: 11; Isued on October 3, 2018. i, Total Procurement Schedles 20 1. Approve PPMP. (0. Create Actual PPMP without Approval of Contract Dates only then Save and Lock. 6. Create New PPMP with: '2. Procurement Category: CS . Contract 1:04 PPMP Type: Indicative d._ PPMP Template: Emergency Cases 2, Two Project Component {Procurement Description: Office ~ First Name_Last Name_Activity 6 9. Save Temporary hat 1 Remove one project component A. Conract Duraton:78 fi ABC: 3M Iv. Total Procurement Schedule: 68 W. Save Permanent |. Subject for Revision 1 Add one project component iL Change ABC: 10M i, Change Contract Duration: 54 44 Subject for Revision 1 Change Total Procurement Schedule to 10 Approve Planned PPMP LC Eaitas Revised i Change ABC ott |i Change Total Procurement Schedule to 20 1m. Approve Revised PPMP 1. Cancel PPMP 0. Restore PPMP 1 Remove one project component Please submit a screenshet ofthe Activity Log and generated latest PPMP va Outioakon or belore January 23, 2021,“Third Month 7. Create rersenparee 8. Create Activities New PPMP wath Procurement Category: CS Contact 10:05 PPMP Type: Final PPMP Template: Quay Cost Based Evaluation (ne Project Component Procurement Description: Office ~ First Name _Last Name_Activity 7 ABC: 7M Coriract Duration 80. “otal recurement Schedule ; 186 Save Permanent Eat s Revised i Change ABC (Change Procurement i Highly Technical Consultants |i. Change Total Procurement Schedule to 90 with no actives on weekends ‘nd halays Declare Falure of Bing 1 Choose any reason under Section 35 ait as Actual i Fill up with atleast five dlays I. Fillup the reasons for delays seve New Indicative PPMP with deals: Procurement Category: CW ‘Contract 1D: 0003 Procurement Description: Office — Fist Name_Last Name_ Activity 8 “otal Procurement Schedules 43, Contract Duration is 44 Right Way Aequsiton Plan: Permit to Enter with Completed Status, Date issued on October 20, 2019 Pre-Procurement Conference is 7 Days before the Advertisement ‘BC: 4964 Mark the nenty created Indicative PPMP as "Subject for Revision” Ea as Planned |. Total Procurement Schedule is 37. | Contract Duraton is 65. Ii, Right-of-Way Acquistion Plan: Change to Permit to Enter with On-going ‘Status, iv, ABC SM ‘Appcoved the modified Planned Incicatve PPMP Revise the Indicative PPMP with the flowing deta |. Advertisement date: September 9, 2019 |i Contract Duraton is 56.Ti, Right-of-Way Acquistion Plan: Pemi to Enter with Completed Status ( DatetssusrorNoveMber 21,209. Iw. ABC 67M, rm. Approve te Revised PPMP. Create Actual PPMP without Approval of Contract Dates the Save Only Edit as Actual fle all data then Save & Lock 9. Create Now Final PPMP with details: ® zi : f i Procurement Category: CW Contract 1D: 0004 Procurement Description: Ofice— Fist Name_Last Name_Activity 9 “Total Procurement Schedule i 51 Contract Duration is 56 Right-of-Way Acquston Plan: N/A. Pre-Procurement Conference is 7 Days before the Advertisement +8C: 3061 ‘Approved the Planned Final PPMP Revise the Final PPMP with the fllowing detals; Contract Duration is 4. | ABCSIM Wark the Revised Final PPMP as “Subject for Revision’ Eat the Revised Final PPMP withthe folowing cetal: | Advertisement date: October 9, 2019 ‘Approve the Revised Final PPMP. Declare Faure of Bidcing: IL Select any reason under Section 35, i, BAC Resolution: 062-123; Issued on October 12, 2019, li, Change the Total Procurement Schedule to 45, Deciare Fale of Bidding: i Selec any eason under Section 4 i. BAC Resolution: 062-125; Issued on November 12, 2019. Change the Total Procurement Schedule to 50, ‘Approve the Revised PPMP. Change Procurement Method with Smal Value Procurement | BAC Resolution: 062-131; Issued on Novernber 25, 2019, Ii, Total Procurement Schedule is 25 ‘aoprove PPMP. (Create Actual PPMP then Save and Lock 10. Generate Approved APP for CS and CW Please submit screenshot ofthe Activity Log and generated latest PPMP and Approved [APP via Outlook on or before February 19, 2021