FIT-OUT GUIDE

THE PURPOSE OF THIS FIT-OUT GUIDE:

The purpose of this fit-out guide is to set out rules for the allottee/s of the respective premises in the Real Estate
Project (registered with MAHARERA with No. P51700008667) and their designers, architects and fit-out contractors
to ensure completion of fit-out work safely, and in compliance with all building standards which are applicable. The
allottee/s will remain responsible for compliance with the provisions of this fit-out guide and shall also be liable for
any violations/ breach of the same are therefore advised to read its contents carefully.

Allottee/s must ensure that a copy of this fit-out guide is provided to their architects, designers, engineers and
contractors to ensure that all designs and fit-out work are undertaken in accordance with the provisions of this guide.
It is agreed and clarified that allottee/s shall duly adhere to and continue to perform the terms of the Agreement for
Sale (“Agreement for Sale”) entered into by and between JP Infra Mumbai Pvt. Ltd. and the respective allottee/s,
whereby the respective allottee/s have agreed to purchase their respective premises.

DISCLAIMER:
The content of this Fit-Out Guide does not form any part of the representation from JP Infra Mumbai Pvt. Ltd. or its
Property Managers. All technical and descriptive information in this guide is subject to final design and construction.
Neither JP Infra Mumbai Pvt. Ltd. nor its property management team shall assume any responsibility in respect of
the work carried out or to be carried out by the allottee/s. While reasonable care has been taken to prepare this Fit-
Out Guide, the management reserves the right to amend and/ or modify its contents from time to time without prior
notice, in accordance with the prevailing laws and regulations.

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The allottee/s shall always be liable to undertake all the acts, deeds, matters and things as are required under the
applicable law in relation to the fitouts to be carried out by the allottee/s and JP Infra Mumbai Pvt. Ltd. shall not be
liable for non-observance and /or non-adherence of any provisions of the applicable law by any of the allottee/s.

AMENDMENT TO THESE RULES

To meet changing circumstances, fit-out guide may be regularly up-dated. The Management may from time to time
amend or supplement any of the fit-out guidelines, as and when necessary, in accordance with the prevaling laws
and regulations. There is a copy of the fit-out guide at our property management office at Celeste for your review.

PROPERTY MANAGEMENTS ASSISTANCE DURING FIT-OUTS:

JP Infra Mumbai Pvt. Ltd. has appointed a professional Management Services to manage “JP North Celeste”
premises on behalf of JP Infra Mumbai Pvt. Ltd. and would act as coordinators to monitor the fit-out work of
apartments, which includes the following:
• The overall upkeep and maintenance of the building, common areas.
• Ensuring adherence to design guidelines of the building.
• Inspection of apartment during and after fit-out to ensure no changes to structure column and beams are
made.
• Answering queries related to the allottee’s fit-out work.
HELP DESK CONTACT DETAILS (9am to 6pm SUPPORT):

Mobille: +91 ………………

Email Address: ………………

CONTENTS OF THE FIT-OUT GUIDE

Sr. No. Description

1 Building Features 03
2 Do’s and Don’ts (Civil and MEP) 03
3 Public Health Engineering 05
4 HVAC and Façade 05
5 Fit-Out Documentation 05
6 General Guidelines for Fit-Out 06
7 Guidelines for Contractors and Workmen 07
8 Storage of Fit-out Materials 08
9 Interest Free Refundable Building Protection Deposit 08
10 Vehicle and Material Movement 09
11 Fire and Safety Provisions 10
12 Flow Chart for Interior Works 11
13 Escalation Matrix 12
14 Various Forms 13

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BUILDING FEATURES

ABOUT CELESTE:

RESIDENTIAL TOWERS:

A Wing, B Wing and C Wing - 1BHK and 2BHK Apartments

• Parking (Ground floor, podium level)
• Amenity Floor Level (Ground Floor)
• 5 Passenger Lifts and 5 Fire Lifts

(C

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 IVIL and MEP)
DO’S & DON’TS FOR YOUR CIVIL & INTERIOR WORK IN YOUR APARTMENT
• Please do not chisel the columns, beams or any wall elements in your apartment.
• If you desire to change the floor tiling, water proofing will have to be carried out by you through JP Infra Mumbai
Pvt. Ltd. approved water proofing contractor only. Please consult the property management team for contractor
details.
• For aesthetic reasons the main door has been fitted for all allottee/s, Please note no changes can be made in
the location of the main door.
• For any changes like sanitary fittings, etc. made in any wet areas, water proofing and water ponding will have
to be carried out over a period of 5 days, through the JP Infra Mumbai Pvt. Ltd. approved water proofing
contractor.
• No change is permitted in the lobby area outside your apartment. In case you would like to install a safety door,
please consult the property management team as the same has to match the design & colour of the main door.
• No grills, blinds, façade glass, ACP, pigeon net, mosquito net, etc. are permitted on the outer façade or balcony
as it will alter the elevation of the building.
• It is recommended that the floor of your apartment should not be raised above the lobby floor level.
• The external walls & ceiling in the flower bed area are painted with texture paint. Please do not alter the same
in the flower bed area as this will disturb the elevation of the building.
• Installation of additional lights or chandeliers in the flower bed area are not permitted.
• Flower bed areas cannot be enclosed.
• All the windows are designed to sustain the calculated high wind pressures and are prefabricated factory tested,
hence no alteration or change will be permitted to the windows.

DO’S & DON’TS OF ELECTRICAL & PLUMBING WORK IN THE APARTMENT

Electrical:-
• All electrical works in your apartment if any, will have to be carried out by the certified contractors or consultants
only.
• The connected load of your apartment is as undernoted. Please ensure that these loads are maintained.

Apartment Type Connected Load

1 BHK 4.5 KW

2 BHK 6.5 KW

• Electricity is provided by TATA Power Company Ltd.

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• Electrical Switch 2P, RCBO with enclosure is provided inside your apartment. Single Phase supply is provided
for each apartment. Additional wiring, if any, beyond this point shall be done by the allottee/s through a licensed
electrical contractor.
• MCB is provided at your electrical meter room.
• For connections to various facilities such as DTH / Landline / Cable TV etc. Low Voltage DB has been provided
in each apartment.

Plumbing:-
• Plumbing works in your apartment should be carried out by a certified plumbing contractor.
• Plumbing ducts and doors to the plumbing shaft are provided. You are requested not to dismantle the door and
seal / enclose the plumbing duct permanently as this is required for servicing of plumbing lines. Ensure there is
no encroachment in the plumbing shaft areas done (temporary / permanentl)
• Do ensure that the preset delivery pressure of the pressure reducing valves (vertical line) provided are not
adjusted when any changes are made to the plumbing / sanitary fittings. In case of a water pressure issue please
contact the property management office for assistance.
• The design of the water management system has been prepared considering the total occupancy of the building
and hence we recommend that the allottee/s should not install any loft tanks in the apartment. Please do not
increase the consumption of the domestic water by installing a bath tub or jacuzzi inside your apartment.
• Flushing water is provided from the STP. While connecting the plumbing lines, adequate care needs to be taken
that domestic and flushing lines are not interconnected as the flushing lines contain recycled water which is not
suitable for domestic use.
• In order to restrict the misuse of water, we recommend that all the valves installed in the apartment are shut and
interior workers are restricted to the usage of only one common tap for all purposes including drinking water.
• Installation of pressure pumps are not permitted in any of the plumbing lines.
• Any modification of the vertical stack is not permitted.
• Installation of a booster pump is not permitted in toilets and shower cubicles.
• The drain point in the deck area should always be covered with a drain cover to prevent material from choking
the drain.

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PUBLIC HEALTH ENGINEERING
Following Vertical stacks is provided inside the apartment shaft with horizontal tap off into respective toilets and
provided with an isolating valve and dead plug. Please ensure that NO alterations are made to the below mentioned
service lines.
• Provision of Soil Stack

• Provision of Waste Stack

• Provision of Vent Stack

• Provision of Kitchen Waste Stack

• Provision of Flushing Water Supply with all fittings

• Provision of Balcony Drain Vertical Stack and Trap point will be provided for each balcony

• Provision of Domestic Water Supply in Dry Balcony for Washing machine/ Dishwasher

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HEATING, VENTILATION, AIR CONDITION SYSTEM (HVAC)

• HVAC outdoor units to be strictly installed in the shaft area or the deck area only. No outdoor unit should be
installed protruding on external elevation.
FAÇADE MAINTENANCE
• Please instruct your contractors & their workers not to lean over in the balcony deck area.
• Please ensure that the grill / sliding glasses are well covered during your fit-out process and the same are not
damaged by your interior workers. Post handover of the apartment JP Infra Mumbai Pvt. Ltd. or its Facility
management will not be liable to replace damaged grill / sliding glasses.

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FIT-OUT DOCUMENTATION

GENERAL RULES FOR FIT-OUT DOCUMENTATION:

• Allottee/s will have to submit the details of the work to be carried and statutory approvals, where ever applicable,
in the prescribed format before commencement of work.
• The allottee/s will need to submit the list of the contractors and his workers in the prescribed format and apply
for ID cards before the commencement of fit-out work. The application for ID cards is available in the property
management office. These ID cards are valid for the period of 60 days and need to be renewed every time before
the expiry date or in case of change of contractors.
• Before commencement of fit-out work, the allottee/s will also have to submit an indemnity letter in the prescribed
format.

ACCESS TIMINGS FOR FIT-OUT WORK:

• Fit-out work should be carried out from 9.00am to 6.00pm. Silent Hours: 2.00pm to 4.00pm every day. No work
is permitted on Sundays and National Holidays.
• Security staff has been authorized to monitor the fit-out timings and conduct of the fit-out workers, on daily basis
and stop the work if they fail to comply with any of the mentioned guidelines.
• Property management team and representatives of JP Infra Mumbai Pvt. Ltd will also conduct regular checks
and ensure that the rules and regulations mentioned in this guide are being adhered.
• Fit-out workers, service staff, domestic help will not be permitted to enter the building premises without an ID
card issued by the property management team.
• All interior designers, contractors and their personnel will enter and exit through a designated entrance and
through the designated service elevator only. They will not be permitted to use the elevators designated for the
use of allottee/s and their guest/ visitors.

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GENERAL GUIDELINES FOR FIT-OUT

Guidelines for Allottee/s:

To avoid any inconvenience for the ongoing construction at the site and your contractors, we request you to ensure
the guidelines given below are followed by you and your contractors:

• It shall be the responsibility of the allottee/s to ensure that each person/s and/or agency concerned with the
provision/s of this fit-out guide conforms to the rules and regulations.
• The allottee/s shall carry out at their own cost and expense, any fit-out work, installations, partitioning or other
work inside the apartment.
• The allottee/s are responsible for all acts of its consultants and contractors including their staff, workers and their
vehicles.
• All costs and expenses of the fit-out work including the cost of materials; water and electricity charges connected
therewith shall be borne solely by the allottee/s.
• The allottee/s shall pay the charge or levy which may be imposed by JP Infra Mumbai Pvt. Ltd / property
management company with respect to any damage caused in respect of any fit-out work in the common areas /
premises of the building/s.
• If the allottee/s fails to pay the penalty and rectify the default of his/her obligation within 10 days from committing
any default at his/her own cost then JP Infra Mumbai Pvt. Ltd. through its agents, shall have a right to enter upon
into the apartment and rectify the fault / make necessary changes at the allottee’s cost and debit the same from
the Building Protection Deposit.
• It is the responsibility of the allottee/s to take appropriate precautions before carrying out any work. Any
permission given by JP Infra Mumbai Pvt. Ltd. should not be construed as a shift of liability from the allottee/s
carrying out such work.
• The allottee/s shall not do or permit any act or thing which may render void or voidable any insurance of the
Facilities in which the apartment is situated or any part thereof or whereby, any increase in the premium shall
become payable in respect of the insurance.
• The allottee/s shall permit JP Infra Mumbai Pvt. Ltd. and their surveyors, agents /property management team
with or without workmen and others at reasonable times to enter into their apartment as many times as deemed
necessary by the property management team for the purpose of any maintenance requirement in the common
shafts or inspections.
• The allottee/s shall be responsible for the physical security of their apartment and the contents thereof throughout
the fit-out/ furniture work. Neither JP Infra Mumbai Pvt. Ltd. nor the property management team takes any
responsibility for any loss or theft from the apartment or any place at the site. The allottee/s is responsible to
ensure that its contractors/agents/designers and architects or any other agencies / person/s undertake all
precautions for the control of dust and debris created by the fit-out process within the Apartment. Precautions
must be undertaken to prevent dust and debris from being carried into any other building areas including the
core lobbies, staircases & parking area.
• Debris should be accumulated inside apartment only. Keeping the per sqft. load consideration in mind the debris
needs to be cleared periodically. Dumping of debris in the flower bed area is strictly not permitted.
• The allottee/s shall ensure that his/ her contractors and subcontractors remove all garbage and debris, in proper
containers to the receiving/ loading area from the apartment. Stacking of the junk, debris or any such wastage
material in building common area is not permitted. The debris should be removed on every same day.
• The allottee/s will be responsible for all cost associated with debris disposal. Immediate provision of vehicle to
dispose the needs to be made by the allottee/s from the loading area. On failure to remove the junk, debris or

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 any such wastage material, the contractor shall not be permitted to continue the work at site and JP Infra Mumbai
Pvt. Ltd. / property management team shall be entitled to dispose of junk, debris or any such wastage material
and the cost incurred to dispose the same shall be deducted from the deposit that is paid toward building
protection deposit works. The property management team or their representatives shall not be responsible for
any loss of stock, goods, parts etc. whilst carrying out such clearance/ disposal.
• The allottee/s is responsible to ensure that its contractors/agents/designers and architects or any other agencies
/ person/s do not enter any of the areas out of bound to them including terraces, service areas in the building
premises. Any loitering in the above-mentioned area is strictly prohibited. If any person commits a breach of the
same, then the respective allottee/s shall be liable to pay a penalty of Rs.10,000/- (Rupees Ten Thousand) on
each occasion.
• The allottee is responsible to bear the cost of any damaged which may occur in his apartment (E.g. Façade glass
damage, paint peel off, chipping of CP sanitary fitting, locks & door frames, sliding windows, frames, plumbing
fixtures etc.

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GUIDELINES FOR CONTRACTORS AND THEIR WORKMEN
• On entering the building, fit-out contractors and workers will be required to check-in with security at the
designated entrance, sign and display their identity cards. On leaving, every worker will be frisked physically,
and their baggage will be checked.
• All communications between the property management team and allottee’s consultant and contractor shall be
with the specified individuals only.
• An initial walk through will be conducted prior to commencement of work in the presence of the interior designer/
contractor team and property management team.
• If, in the opinion of the property management team, any part of the work is likely to lead to damage or destruction
to the building or the common areas, the allottee/ its contractors will have to suspend the work with immediate
effect.
• Allottee’s contractor shall ensure that all workers must wear proper PPE (Personal Protective Equipment) with
respect to their works.
• The allottee/s or his/her contractor shall not be permitted to post any signage in the common areas advertising
the name of the contractor or sub-contractor.
• The allottee/s shall have sole responsibility/liability for any hazard and damages caused to the health of the
contractor or his workers thereof during or after the fit-out work and JP Infra Mumbai Pvt. Ltd shall not be
responsible in any manner whatsoever for the above.
• Noise and vibrations need to be minimized. Selection of machines and processes are to be done keeping these
criteria in mind. Use of breaker machine is strictly prohibited. The property management team reserves the right
to stop the use of certain machines or processes if they consider these are creating undue noise, vibrations or
dust. All machines should be connected with ELCB, RCCB or RCBO and three pin industrial sockets.
• Any vehicle of the workers /contractors /architect / consultants is not permitted to be parked inside the premises.
• All entry of goods vehicles must be with prior intimation and advance notice of at least one day to the property
management team especially for heavy vehicles.
• For lift assistance, need to take 01-day prior approval from property management team.
• Any civil, plumbing, water proofing & other chiseling, drilling, hammering work done by the allottee/s in their
apartment & if any crack, leakage, seepages issues to other allottee/s causing structural on any other damages
inside the apartment then the allottee/s has to repair & done it with their own cost. JP Infra Mumbai Pvt. Ltd. or
its Facility management / project team will not be responsible to redo any damages thus caused.

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STORAGE OF FIT-OUT MATERIAL
• All fit-out material to be stored inside the apartment only.
• The allottee/s and their contractor shall not discharge, dump, leave or burn any debris / waste in any of the
common area surface and shall not choke the drains in the apartment by discharging the waste. The allottee’s
contractor shall not litter in the common areas or in and around the building premises. It would be the allottee’s
own cost and expense to make good and sufficient provision for the safe and efficient disposal of all waste
generated. In the event of non-adherence, the allottee/s shall also be liable to pay a penalty of Rs 500/- per day.

PROCESS FOR POST COMPLETION OF FIT-OUT

In order to maintain the vision behind the design of “JP NORTH CELESTE”, we request you to follow the guidelines
given below:
• On completion of the fit-out work, the allottee/s shall submit a work completion letter to the property management
team stating that no modifications to the building infrastructure has been carried out other than those agreed by
JP Infra Mumbai Pvt. Ltd.
• All identity cards issued to the fit-out workers must be returned to the property management office once the fit-
outs are completed.
• After the completion of the fit-out work and submission of work completion letter, the fit-out team will carry out
the final inspection of the apartment.
• The decision of the property manager shall be final and binding on the allottee/s with respect to the fit- out work.

OTHER RESPONSIBILITIES AND LIABILITIES:

• Neither JP Infra Mumbai Pvt. Ltd. nor the property management team shall be responsible with respect to the
work carried out or to be carried out by the allottee/s and shall not be deemed to be a warranty that the proposed
works, fittings and other specifications are appropriate, legally permissible or technically satisfactory.
• Neither JP Infra Mumbai Pvt. Ltd. nor the property management team shall be held liable for any delay in the
commencement or completion of the work.

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BUILDING PROTECTION DEPOSIT
Along with the submission of the drawings for the proposed work, the allottee/s shall pay to JP Infra Mumbai Pvt.
Ltd. before the commencement of any fit-out work an interest free ‘BUILDING PROTECTION FUND DEPOSIT’ of
Rs 50,000/- (Rupees Fifty Thousand) in favor of JP Infra Mumbai Pvt. Ltd. (hereinafter referred to as ‘The INTEREST
FREE BUILDING PROTECTION DEPOSIT’) by way of deposit as security for the performance and observance by
the allottee/s and allottee’s contractor of the terms and conditions set by JP Infra Mumbai Pvt. Ltd. for implementing
the fit-out work.

The deposit is requisitioned to ensure that the allottee/s/ their appointed contractors duly comply with the terms of
the fit-out guide including but not limited to desisting from tampering with the elevation and aesthetics of the building
in any manner whatsoever, as stated in Agreement for Sale, failing which the requisite amount out of the said deposit
can be utilized to restore the same. Please find below the major heads to brief you about the same
• Any deviation made to the building elevation or structure.
• Damage to exterior texture paint caused while carrying out fit-out work.
• Floor sill should not be extended more than the aluminum window frame.
• Deviations made in position of doors and windows.
• Any damage to the columns, beams, slabs, or R.C.C. partition or walls or other structural members. Fit out work
will be completely stopped.
• Fixing of any kind of grills in any decks or windows from outside is not permitted as it will deface the building
elevation and its exterior aesthetic features.
• Installation of equipment, A.C. unit, potted plants on external walls or windows and ledges externally of the
building are not permitted.
• The allottee/s shall not affix, erect, attach and paint, No dish-antenna in or around any part of the exterior wall
and common area of the facility or through the windows or doors. They will not have any dish antenna in their
deck area as well as it will spoil the building elevation.
• Any damage to the lift during transport of fit-out tools, equipment’s or any material.
• Damage to common area like staircase, tiles in the common area, lift lobby and parking area.\
• Any shoe racks or any storage racks made in core lobby.
• Any paneling / tiling / colour / texture change in core lobby.
This amount is a one-time DEPOSIT (needs to be replenished if exhausted) and will be REFUNDED to you after
requisite adjustment of damages, if any.

For fit-out without Civil / MEP work the deposit cheque will be processed for refund immediately on certified
completion of fit-out work

If Civil/ MEP changes are done, then the fit-out deposit shall only be refunded to the flat owner after 1 month from
the date of 1st inspection of the Flat’s post fit-out work subject to no damage being caused to any part of the building
including common areas or the equipment therein and to all building materials, debris being completely removed
from the site.
In case of waterproofing work being carried out then, 2nd inspection will be carried out after 6 months of the 1st
inspection post which process for refund cheque will be initiated. Refund will be given in the name of first owner only.

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VEHICLE AND MATERIAL MOVEMENT
1. Vehicle Movement:

• It is the responsibility of the allottee/s / authorized contractor to inform the property management office in
advance about any incoming material vehicle preferably by a written communication to ensure hassle free
movement of vehicles for the material movement for fit-out work.

• All vehicles delivering to the premises for fit-out work will be checked at the entry point. Returnable material
must be indicated by contractors at the main gate and suitable entries to be made in the inward register. All
returnable materials confirmation to be provided by the allottee/s or allottee’s authorized person/s.
• Any commercial vehicle will not be permitted to stay beyond 6 pm inside the premises. Accordingly, the
allottees / authorized contractor has to plan the delivery of the materials before 6pm.

• Heavy commercial vehicles / containers are not permitted inside the premises.

• Vehicles above certain height may not be able to enter the premises. Please check the permissible height
before hiring the vehicles for transportation of materials.

2. Material Movement:

• Delivery of all fit-out material should be done between 9:00am and 6:00pm without disturbing the neighbors
and as per the permissible laws.
• Exceptions to the above shall be as specifically permitted by the property management team at its discretion.
• Strict control will be maintained over the size and weight of the material while In/ Out access to the building,
and loading / unloading locations. Contractors must follow the instructions of the property management team
and arrangements must be made before any delivery vehicles arrive at the premises / building. All loading
/unloading should only be done at the designated locations with prior approval of property management
team. The material cannot be stacked at the loading/ unloading location and the same needs to be shifted
inside the apartment on the very same day.
• Allottees / authorized contractors are not permitted to dump any kind of material in the common area/
loading and unloading point. If found it will be confiscated and an appropriate penalty will be charged. In
case of theft of materials from the loading and unloading point, the allottee / authorized contractor shall
stand responsible for the same.

• Every material carried out of the premises by any individual should have the signature of the authorized
signatory on their gate pass/challan. In case the allottee /contractor are not available, he / she should send
a written communication for the same. Verbal instructions / request should be avoided and the same will
not be considered as a request for authorization of the material movement.

• The hiring of heavy / bulky material requiring special arrangement is strictly prohibited.

• All material should be carried through the designated service lifts / staircases only.

• The allottee/s shall ensure that their contractors use only rubber wheeled trolleys or carts (in addition to
manual carrying) for transportation of any item in the building and avoid dragging material on flooring.

• Materials that do not fit into the designated service lift will have to be carried through the staircase. However,
care should be taken to avoid any damage to the walls/railings of the staircase.

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• Heavy material movement from the lobby area is strictly barred. It should be done from the designated
service lift only.

• Materials will have to be transported through smaller vehicles or other means to the building by the allottee
/ authorized contractor/s.

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FIRE AND SAFETY PROVISIONS
• Provision has been made for Fire Hydrant system, Manual Call Point, Sprinklers, Smoke detectors and
Public Address system in the common areas. Sprinkler has been provided inside the apartment as well.
Further branching of sprinkler pipeline, if need be, inside the apartment will have to be carried out by the
allottee/s through the contractor approved by J P Infra Mumbai Pvt. Ltd. at his/ her own cost.

• Adequate number of fire extinguishers are installed at multiple strategic locations in the building, parking
and amenity areas.

• There are two fire staircases located in the core area. In an unfortunate event of fire, the allottee/s & its
contractors/agents/designers and architects or any other agencies / person/s are requested to use the
nearest fire exit staircase to reach the nearest Refuge Floor (Refuge Floors: 8th & 13th). Please keep fire
staircases & passages free of encumbrances debris/ material.

• There is a designated fire lift which will be used by the fire brigade team during an emergency situation.

Note: In the event of a fire allottee/s & its contractors/agents/designers and architects or any other
agencies / person/s must not use the elevators but should use the staircase to evacuate the buildings

• Precautions to be taken to avoid any chances of Fire:

a. Ensure regular removal of refuse.

b. Ensure no smoking.
c. Ensure no open flames etc. are permitted whenever spraying or other similar work is being carried out.
d. Welding/hot work is not permitted unless prior approval is taken from the property management team.
e. Placement of fire extinguisher/fire buckets at the work spot/s/ location/s is mandatory.

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FLOW CHART FOR INTERIOR WORKS AND REFUND OF FIT-OUT DEPOSIT

Apartment Owner to appoint the consultant / fit-out contractor and arrange a meeting with FM team.

The Apartment Owner/contractor needs to run through the fit-out plan of action with the FM team;

The Apartment Owner shall fill up all the fit-out forms as per Annexures and submit the list of contractors and apply
for ID cards for the contractor’s labour / staff along-with ID proof and address proof.

FM team to issue the ID cards for contractors, workers, vendors as per the apartment owner request.

FM team to monitor the fit-out work periodically to check for violations and if observed the FM team is authorized to
stop the work.

Apartment Owner to complete the work and inform the FM team.

After receiving the communication of completion, the FM team will conduct an inspection jointly with the Apartment
Owner and certify that there is no deviation of fit-out guidelines and issue the completion letter

Apartment Owner to submit all the ID cards of contractor labour and place a written request for return of fit-out
deposit and sign the inspection report.

FM to return the building protection deposit as per earlier agreed timelines.

In case of deviation to the fit-out guidelines, during final inspection, the Apartment Owner is intimated to redo the
work to restore to the original.

In case the apartment owner does not rectify the same, JP Infra Mumbai Pvt. Ltd. / FM team to restore the same
and debit the cost of restoration from the Building Protection Deposit and/or Apartment Owner.

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ESCALATION MATRIX – JP NORTH CELESTE COMPLAINT RESOLUTION

HELP DESK
Tel No.+91 ……………..:
Email ID: helpdesk.jpnorthceleste@...........com

FACILITIES MANAGER –
Contact No.: +91 ……………..
Email ID:pm.jpnorthceleste@............com

ASST. MANAGER-JP INFRA MUMBAI PVT.

LTD.
RAJENDRA KULYE
Contact No.: +91 7045444141
Email ID: rajendra.kulye@jpinfra.com

HEAD FACILITY MANAGEMENT

JP INFRA MUMBAI PVT. LTD.
GARGEE TORASKAR
Email ID: gargee.toraskar.jpinfra.com

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VARIOUS FORMS TO ADHERE FIT-OUT STANDARD PROCESS

ANNEXURE 1
ALLOTTEE’S INTRODUCTION

Apartment No.: Tower:

ALLOTTEE/S Name:
Occupation:
Address for future Correspondence:

Tel.:
Mobile 1: Mobile 2:
Office:
E-mail:
Other Contact Details:
Proposed start date of fit-out:

Electrical Meter Reading: Meter Reading Date:

Meter No.:
Fit-out Deposit Details: Bank Name:
Payable at: Cheque No:
Date: Amount:

Property Manager:
Name:

Date: Signature:
Allottee/s Representative:
Name:

Date: Signature:

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 ANNEXURE 2
INTIMATION OF COMMENCEMENT OF FIT-OUT

Date: _________________

To,
The Property Manager
JP North Celeste.

Sub: Permission to Commence fit-out work in Apartment No. ______, Tower: _________________

Dear Sir,

I/We want to commence the fit-out work in the above-mentioned apartment.

I/We confirm having read and understood the fit-out guidelines and confirm to abide by the guidelines, rules and
regulations while carrying out the fit-out work.

I/We agree and acknowledge that our failure to abide by the guidelines, rules and regulations while carrying out the
fit-out work can lead to levying of penalties by you including forfeiture of the Building Protection Deposit and we
agree to pay the same within the time frame prescribed in the guidelines. The payment details made for the Building
Protection
Fund are as follows:

Name of the Bank: _____________________________

Cheque No: _____________________________ Cheque Date: ____________________________

We also agree to obtain all the necessary approvals from the relevant regulatory authorities and submit a copy of
the same to you prior to commencement of our work for your records.

Yours faithfully,

___________________
Allottee/s

____________________
Architect / Contractor

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 ANNEXURE 3
CONTRACTOR EMPLOYEE LIST

Allottee’s Name :

Tower :

Apartment No. :

Access to Building

Sr. Name of the ID Card

Name of the person Permitted Area Work Details
No. Contractor No.

___________________________
Allottees Signature

P a g e 21 | 29
 ANNEXURE 4
ID CARD REQUISITION FORM

Authorized Contractor:
Name of Person:
Apartment No.:
Contact Nos.:
Purpose: (A/c, Electrical, Plumbing, Flooring, Carpentry,
any other etc.)
No. of gate passes to be issued:
Date of Issue: Valid upto:

Sr. No. Name Signature Remarks

1
2
3
4
5
6
7
8
9
10
11
12
13
14

Name of Person: ___________________________ Signature: _______________________

List of Documents required: 02 nos. coloured passport size Photographs

Address Proof
Photo ID proof
Copy of Group Insurance / WCP

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 ANNEXURE 5
HOT WORK PERMIT

Apartment No.: Tower: ___________________

Permit Initiator Phone:

Date:
Work Start Time: _____________ am / pm Work End Time: _____________ am /pm
Location Equipment:
Description of Work:

Pre – Work Job Site Inspection

Property Manager’s Signature: Type of work to be taken up:

Safety Specialist Signature (if needed) Safety systems made available at site.

Name of responsible supervisor,

detailed to supervise Hot Work:
Property Manager’s signature for Fire Extinguisher (Dry Chemical / Co2)
authorization to proceed:
Fire Watch Required? (Y/N)

Special Precautions:

On – Site Job Communications

Signature of person doing work: Contact Number:

Property Manager’s signature:

Post Hard Copy at Work Site:

Permit Closeout

Job Completed? Y/N Signature of Person Doing Work:

Job worked hot is now cold? Y/N
Return Hard Copy to the Property Manager
The allottee’s fit-out contractor must provide suitable protection and safety for the building and workers. The allottees will be entirely
responsible for all damage and interference caused in the event a hot work permit is granted.

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 ANNEXURE 6
INTIMATION OF FIT – OUT COMPLETION

Date: _____________

To,
The Property Manager
Area allocated for Work: ____________________________ JP North Celeste.
Ref: Apartment No.: __________________Tower: _____________________________________________

Name of the Allottee/s: __________________________________

Dear Sir,

This is to inform you that the fit-out work in my/our above-mentioned apartment is completed in all respect without
any modification to the building infrastructure and have been carried out as per the submitted drawing to JP Infra
Mumbai Pvt. Ltd. and in accordance with the terms and conditions of the fit-out guidelines.

I/We have cleared all the debris as well as returned the labour entry permit cards to your office.

Further, I/We would also like to inform you that the apartment is ready for your inspection and request you to arrange
for the inspection and also initiate the process of refund of my/our fit-out deposit.

Thanking you,

Yours faithfully,

____________________
(Allottee’s Signature)

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 ANNEXURE 7
FIT-OUT MANAGER’S CLEARANCE FORM

Date:

To,
Security Dept.

Request you to inspect the site and authorize to start the following work:
Apartment No.: _________________Tower: ___________________________
Name of the allottee/tenant:
__________________________________________________________________________
Address:
_______________________________________________________________________________________
________________________________________________ Contact No:
_________________________________
Area allocated for Work: ____________________________
Nature of Work: ___________________________________
Size Permitted: ____________________________________
Duration of Work: __________________________________
Permission granted for trading hours: _______________
Third Party insurance available: ________________________
(Copy to be submitted)
Safety Precautions Required:
• Safety Harness to be worn (Mandatory for any work at 10ft Height)
• All ladders used for the work to be in good condition (only aluminium ladders)
• Safety Shoes to be worn while performing work in the electrical zones.
• Fire extinguishers, First Aid Box and Emergency Numbers should be available at work sites.
• A 35-foot safe zone in all directions from the welding area must be maintained by covering all combustibles
with-non-combustible material or removing them, and work site should be kept combustibles free
• Safety Signage (No Smoking etc.) and Identity Cards should be properly displayed at work site.
• Contractors have to submit labour list with their residential address and alternate contact details.
• Security Clearance form (duly filled) should be pasted at work site with labour list and indemnity (Note: only
bonafide workers, whose names are listed in the security clearance form, are permitted to work).
Name of the Workers:
1)
2)
3)
4)
(In case of large number of workers, contractors can attach certified labour list along with the security clearance
form)

Please Note:
__________________________________________________ (Agency/Organization) hereby indemnifies
Property Management Team, against damages or claims caused due to the work happening at site.

Security Department to do the following:

Inspect the site to see whether all safety precautions are followed. Brief all workers about the safety aspects of the
work.
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.

__________________ ________________
Security Department Property Manager

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 ANNEXURE 8
CONTRACTOR ENTRY PERMIT APPLICATION FORM
(For initial issue to Personnel Client Companies Agencies, Utility Services Staff, etc.)
DATE –
Entry Permit (EP) No.:
Paste One stamp size
Allottee/s Name and Apartment No: ___________________________________________
Photograph

EP Category (Nature of Job) ______________________________________

Contractor / Agency: ________________________________________________

Name of Person: _______________________________________________________

Identification Mark: _____________________ Sex: ____ DOB: _____________Age: _______ (years)

Father’s/ Husband’s Name: _____________________________: __________________

Height: ___ (cm) Blood Group: ____ Mobile: ________________________________

PRESENT ADDRESS: PERMANENT ADDRESS:

District City District City

State Pin State Pin
Contact Details Contact Details

Undertaking
I, the undersigned, certify that the details given above are correct and true to the best of my
knowledge. I take full responsibility for the conduct and behavior of the above person engaged by me
during work at JP North Celeste. I will follow all safety and security rules and procedures while
working in JP North Celeste. I am aware that loss / non-return / misuse of this Entry Permit shall make
us liable for penalties as decided by the competent Authority.

_________________________________ _____________________
Applicant's Signature / Thumb impression Authorised Signatory:
Name: ________________________________
------------------------------------------------------------------------------------------------------------------------------------
Access Recommended by (Name and signature of Client

Administrator):________________________________

Approved By : ________________________________

Facilities Management (Name and Signature)

P a g e 27 | 29
 For use of Security Department
---------------------------------------------------------------------------------------------------------------------------------------
ACKNOWLEDGEMENT
E.P.No.: ___________________ Date of Issue: ___________________________
Name of Applicant: __________________________ Main Contractor: ________________________
Signature of Security____________________________

P a g e 28 | 29
 JP NORTH CELESTE
ANNEXURE 9
UNDERTAKING- CUM – INDEMNITY
(TO BE FRANKED FOR Rs.600/-)

To,
JP Infra Mumbai Pvt. Ltd.
401-402, Viraj Towers,
Western Express Highway
Near WEH Metro Station
Andheri(E)- Mumbai 400093

Re.:- Plot bearing C.T.S. no. ________ to ______ of _____________________________________________

I, Shri./Smt _______________________________________ of Indian Inhabitant residing at _________________
__________________________________________________ do hereby state and undertake as under:-
1) I say that I have received possession of apartment no. ______ in Tower ______on _______ floor in
complex ‘JP North Celeste’ from JP Infra Mumbai Pvt. Ltd. (‘Developer’) on ____________ post receipt
of Part Occupation Certification.
2) I further say that I intend to initiate fit-out in the said apartment and agree, undertake to observe
guidelines prescribed by the Developer in respect thereof.
3) I agree to pay the Building protection fund of Rs /-. The details of the cheque are given below,
Name of the Bank_____________________________, Cheque No. ___________
Cheque date: ___________
4) I further say that I shall submit requisite forms with names of the labourers to be deployed for the said
fit-out work, collect Identity Cards for them and submit all such requisite details with the property
management team prior to permission to be accorded by the property management team to
commence fit-out work.

5) I further say that we will intimate the Property Manager/Developer post completion of fit-out work
who will inspect the site and prepare report inter alia, accessing damages, unattended debris, etc. on
site.

6) I further say that we will also co-operate with Property Manager / Developer’s team to facilitate Civil
Work inspection within 6 (two) months from the date of occupation and access any damages that may
have occurred to the water proofing, plumbing, etc.
7) I further say that I will rectify, repair the damages as may be pointed by the Developer, Property Manager
or the expert appointed by the Developer within 15 (fifteen) days.
8) I further say that upon our failure to rectify/repair the damages, the Developer will be entitled to repair
the same and debit the exact charges (incl of applicable taxes) to the fit-out deposit amount lying with
the Developer.
9) I further say that any additional amount as may be required for carrying out repairs will be refunded/
paid by us to the Developer without any demur.
10) I further say that if there is any delay in making such additional payment the Developer will be entitled
to charge interest, which may be included in the maintenance charge in respect of the aforesaid
Apartment.
11) I hereby agree to indemnify and keep indemnified the Developer, its Officers, Consultants, Employees
and/or such other persons deployed on site looking after maintenance without any demur.

Solemnly affirm at Mumbai )

On this ____ day of ___________, 201_ )

Mr./Ms. ______________________________ )

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