CENTRE FOR DEVELOPMENT & MANAGEMENT SOLUTIONS

Course Introduction

This programme has been developed in response to the growing demand for asset management
professionals. Asset management covers multiple disciplines and activities, enabling practitioners to
be responsive to the needs of a particular building, its function and organisational objectives.

This workshop will provide an overview of asset management and look at strategies for developing
an asset management plan. It is a holistic approach to property asset management through a
consideration of lease and tenancy management; building maintenance and maintenance economics;
strata title management.; and taxation in property management. Achieving optimum performance
from assets is a multi-faceted process involving leases, financial structures, marketing, and usage
rate. Budgeting, operational expenditures and capital expenditures will be introduced within the
proper context.

Participants will gain an understanding of the asset life cycle. They will be able to add an asset,
adjust and revalue an asset, calculate depreciation on an asset, transfer an asset and retire an asset

The aim of the programme is to develop participants’' abilities to co-ordinate the physical workplace
with the people and work of the organisation, in order to facilitate the effective and efficient use of
business-related property.

Learning Objectives:

At the end of the workshop, participants will demonstrate an understanding of the

property of the following:

 Income, Risk and Capital Value

 The role of property as an asset;
 Implementing Asset Management Plan
 The asset management function
 Identifying strategies for developing an asset management plan, including:
÷ Establishing and maintaining asset registers
÷ Inspecting, assessing and managing property condition
÷ Planning for and managing the maintenance of properties
 Strategic Asset Management
 How to Create an assets into the asset register
 Capturing asset invoice into the system and authorization
 How to amendment Asset value using system or manual entries
 How to Dispose an assets
 How to Tag assets
 How to Write downs assets
 Running, investigate and post depreciation
 Assets in transit account monitoring
 Reconciliations and reporting of the various asset accounts in the asset register
with the General Ledger
Module 1: Course introduction and Overview
Developing your asset management strategy
• What is best practice asset management?
• An overview of various best practice processes and tools
• Understand the benefits of “customised” best practice
• Understand your business strategy in order to develop your asset management strategy
• Linking your organisations strategy, goals and objectives to your asset management strategy
• What should an asset management strategy contain?
• Developing a strategy that is specific to your organisation and your assets

Module 2: Asset Usage and the Asset Management Plan

 Understand how your assets are being utilised now and into the future
 What are the requirements of the end user?
 What assets are truly critical to your business?
 Understand how supply chain management impacts on asset utilisation
 Understand the importance of supply chain management, planning and communication in
order to improve asset utilisation and therefore performance
 Implementing the asset management strategy via your asset management plan
 Understanding what an asset management plan is
 Understanding how an asset management plan is used in day-to-day business
 Understanding the tools and techniques that can be used to assist with implementing the asset
management plan
 Developing and implementing key performance indicators and performance metrics that
support the achievement of the plan and the strategy
 Communicating and managing the asset management plan to achieve the defined goals and
objectives

Module 3: Maintaining Your Assets for Effective Asset Utilisation

 Understand the difference between 1st, 2nd and 3rd generation maintenance
 Learn how to develop your 4th generation maintenance strategy/plan that is specific to your
assets
 Understand how to determine what assets are critical and how this impacts on you
maintenance plans
 Understand the importance of a maintenance planning framework and the need for a
“planners plan”
 Internal v. external resources - Understand “when to use what”
 External resources - How to manage these resources via formal service level agreements
 Learn how information management and technology can assist with the management of your
maintenance programme
 Developing and implementing key performance indicators and performance metrics that
support the maintenance plan
Module 4: People and asset management - Implementing the change process

 Developing and implementing asset management plans requires people to change - How will
you manage this change process?
 Understand some of the fundamental requirements of managing change within your team
 Learn how to implement simple, effective yet practical change management techniques to
improve team performance and their acceptance to change
 Understand the fundamentals of high performance teams and how to create such a team
within your asset management team

Module 5: Operations Asset Management

 Overview of Assets Integration

 Asset Books and Categories
 Asset Adjustments
 Physical Inventory Depreciation Calculating Depreciation
 Tracking Asset Retirements Assets Journal Entries Viewing Asset Information
 Creating A Tax Book Entering Information In Tax Books

Module 6: Asset Controls Set Up and Asset Adjustments

Asset Adjustment :

 Mass Reclassification
 Depreciation Rules and Mass Transactions
 Process Adjusting Units
 Adjusting Financial Information Expense Or Amortise Depreciation Adjustments
 Using Mass Changes Single Asset Transfers Mass Asset
 Transfers Performing Physical Inventory
 Entering Physical Inventory Physical Inventory Comparison
 Physical Inventory Reconcilliation

Depreciation

 Elements Of Depreciation Basic Depreciation Calculation

 Depreciation Methods Using The Life-Based Method Using
 The Flat-Rate Method Prorate Conventions Run Depreciation
 Process Depreciation Program
 Processes Projecting Depreciation for an Asset
 Defining a Projection Depreciation Forecasts Using Depreciation
Asset Retirements
 Tracking Asset Retirements
 Asset Restrictions on Retirements and Reinstatements
 Fully Retiring Assets
 Partially Retiring Assets
 Mass Asset Retirements
 Reinstating Retired Assets
 Calculate Gains and Losses
 Program Retirement Processing Flow
 Processing a Pending Retirement And Reinstatement Calculating Depreciation for the
Period Retired
 Recording Retirements and Reinstatements Retirement Reports Session

Asset Accounting

 Assets Journal Entries

 Build Asset Cost Account
 Generating Reports to Reconcile to the General Ledger
 Reconciling Asset Cost Accounts
 Reconciling a Reserve Account
 Reconciling Depreciation Expense
 Reconciling Mass Additions

Tax Accounting

 Creating a Tax Book

 Entering Information In Tax Books
 Updating a Tax Book Manually
 Tax Rules :
 Deferred Depreciation
 Calculating Deferred Depreciation
COURSE VENUE: SWAZILAND
DATES: 12 -16 JUNE 2017
COURSE FEE : ZAR 32 000 which covers

 Training Materials( Soft Copies)

 Educational Trips and Excursions
 Tea Breaks/ refreshments
 Take Home Laptop or tablet (e.g. i pad, galaxy, Huawei, etc.) 8 Gig Flash Drive&
Carry Bag
 Course tuition
 Personal action planning
 Certification
 Follow-up support (on request)

COT MANAGEMENT INSTITUTE IS A PROUD MEMBER OF RECOLARS INVESTMENTS PVT

Ltd GROUP