Professional Summary
Well-organized administrative professional bringing excellent multitasking abilities developed over 7
Hira Raza
Contact Info:
Address
House No: A-96 Rizvia Housing
Society, Phase II, Sector 34,
KDA Scheme 33, Opposite
Kiran Hospital, Karachi,
Pakistan
Phone
+92-332-3026114
Email
hiraraza24@hotmail.com
Core Competencies / Expertise
 Secretarial Skills (including
Attention to details,
assertiveness, tactful & self-
motivated)
 Event Management
 Standard housekeeping
 Building management
 Vendor management
 Cafeteria Management
 Fire & Safety
 Repair & Maintenance
 Security & Protocol
 CCTV System/ Surveillance
 Inventory management
 Civil works
 Gardening System
 Employee Record/Filling
 Recruitment/hiring
 Payroll
 Coordination in training
session, induction & seminars
Accomplishments
 Honored by appreciation
letters from parent body for
extensive support and
cooperation in resolving their
queries and issues faced.
Awarded as Best Abstract writer.
Winner of teacher’s debate
competition.
 Awarded for the most punctual
employee.
 Awarded in recognition to my
efforts as the best event planner.
years of diverse experience. Commended for consistently driving team success with knowledge
enforcement of company procedures and skill full personnel training.
Work Experience:
Tapal Pvt Ltd (Administration) Present
GCS Pvt Ltd (A.M Administration/ Executive Assistant to MD)
Systems Ltd (Administration In-charge / Executive Assistant to CEO) Nov 2018- Sep 2019
Shaheen Foundation (Admin In-charge/ Executive Assistant) Nov 2017- Oct 2018
Beaconhouse School System (Public Relation Officer) Aug-2014- Oct-2017
The City School Pvt Ltd (Student’s Counsellor) Feb 2010-July 2014
Expertise:
• Devised strategies to reduce expenses, modernize operations and revamp procedures
to improve institution operations
• Kept institution financially sound by tracking expenses and maintaining detailed records
• Organized international and domestic travel arrangements for staff members &
Executives, including all transportation and hotel stays.
• Completed monthly payroll for admin employees.
• Organized meetings for Executives and coordinated availability of conference rooms for
participants.
• Maintained office supplies inventory by checking stock and ordering new supplies as needed.
• Interacted with vendors, contractors and professional services personnel to receive orders,
direct activities and communicate instructions
•Petty Cash, Emergency funds, monthly payments, OPD funds,
•Over time record, Attendance record, leave record, Insurance (health and vehicle), Vehicle tax
and registration payments, maintenance.
•General Procurements (Stationery, Grocery, Janitorial Stuff) etc.
•Lead teams, training sessions, hiring, grievances handling, maintaining
employee files, induction trainings etc.
•Prepared general correspondences, memorandums, reports, schedules, meeting minutes, and
other materials from rough draft, copy, marginal notes or verbal instruction to sending
inter/intra departmental emails to channelize and update the entire teams on the happening or
for important info.
•Management and execution of PR/ P/ DPRs and maintenance order on SAP.
•Arrangement of post department budget activities related to OPEX & CAPEX.
•Meet ups with vendors and finalization of contracts.
Education:
MBA (Enrolled) KASBIT (Semester 3) 4 CGPA
B.COM (2016-2017) - 1st Division Karachi University
Intermediate (2004-2005) - A Grade Khatoon-e-Pakistan
Matriculation (2003) -A One Grade Aitchison Model School
Computer Skills:
MS Word
MS Excel
Power point
SAP