Professional Documents
Culture Documents
Chap - 9
Chap - 9
Objectives
After completing this lesson, you will be able to:
Through these two processes, the program manager essentially guides the delivery
management function in the program.
Let us next look into program delivery management in the following section.
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The proposed changes that have not been approved are also recorded in the scope
document for any future reference of the stakeholders in the event of closure of the
program.
In the next section, we will discuss program schedule control, the schedule
management activity that belongs to the program benefits delivery phase.
Let us next discuss quality management processes, starting with program quality
assurance.
Testing documents
Output driven inspection documents
Metrics Evaluation documents
Quality documents of the program archives
Non-conforming work effects
These documents enable the program management team to assess whether the
deliverables of the program meet the standards mentioned in the quality plan or if there
are discrepancies. Corrective actions should be implemented immediately to correct
faulty works.
In the next section, we will look into resource prioritization, a resource management
activity.
Resource Prioritization
Resource prioritization allows the program manager to prioritize critical resources that
are not available in abundance and optimize their use across all components of the
program.
The program manager deals with all the operations at the program level. He appoints
the project managers to manage the activities of individual projects associated with the
program.
As stated earlier, it is the discretion of the program manager to use resources internal to
the organization or appoint them from external sources.
When the members are appointed from within the organization, their skillsets are
analyzed, and their functional managers should relieve them from their current
responsibilities.
The external resources are appointed on a contract basis or as regular employees
based on their skillset, their immediate availability, and the cost of operations.
We will now focus on resource interdependency management in the next section.
When the project team members cannot resolve the risk events
When the effect of the risk might spread to one or more associated projects in
the program
In the next section, we will discuss program risk monitoring and control.
Risk Supervision
Adopting a risk control mechanism enables the process of discovering, examining, and
projecting new risk factors, tracking the risk factors, and reanalyzing existing risk
factors.
Risk supervision is conducted at regular time intervals to:
Information Distribution
Information distribution deals with supplying precise and timely information to the
component managers, stakeholders, sponsors, and the public. The key components of
the distributed data are:
Let us next focus on information gathering and retrieval systems in the next section.
The information must be shared on a regular basis to the primary people involved in the
development of the program.
Those people include:
Clients
Sponsors
Project Managers.
We will now proceed to look at program performance reporting in the next section.
Program Procurement
Once the procurement plan is officially approved, the program manager and his team
engage in appointing vendors or sellers to distribute resources for the execution of the
program’s activities.
The procurement approaches followed by organizations are listed below:
Create a contract for a statement of work (SOW) to record the supply of goods
and services by vendors.
Create a request for quote (RFQ), and an invitation for bid (IFB) documents
Deliver these documents to the vendors and arrange for a bidders’ conference
Based on the response from the vendors during the bidder's conference
regarding the bidding rates, and quotations for procurement, choose the best
vendor and sign a contract with him for procurement of goods and services.
On delivering the materials according to the contract agreement, the vendors produce
the invoice and claim the amount due from the organization.
With the approval of the program management team, the organization releases the
amount due to the vendors for the supply of goods and services.
Let us focus on program procurement administration in the next section.
Summary
Let us now summarize what we have learned in this lesson:
Conclusion
With this, we have come to the end of this lesson. In the next lesson, we will look into
the processes of program closure phase.