Context of the Organization: XYZ Internal and External Issues

SWOT Analysis: November 1, 2017

Team:

Strengths Internal Weakness Likely Impact R/O Rating

1. Longevity with experienced employees; low-turnover rate 1. Employee knowledge is based on tribal understanding 5 2 10
2. Perception of lax safety culture

  Opportunities Likely Impact R/O Rating External Threats Likely Impact R/O Rating
1. Outside consultation available for improving health and safety culture 1. Growing consumer trends demand cleaner and healthier labels 4 4 16
 Initiation Date
Risk No.

Owner
Risk or Opportunity Summary

Threat-1 Direcor of R&D 10/22/2018 Consumer Trends

Weakness-1 Quality Manager 10/22/2018 Employee Knowledge

Longevity of employees; low turn-

Strength-1 Plant Manager 1/10/2020
over rate
 Outside resources and consultation
Opportunity-1 Safety Director 1/10/2020
avaible for health and safety
 Risk / Opp. Rating (current
state)

Source Detail of Risk / Opportunity Likely Impact

Risk
Rating
L I
LxI

With a growing consumer trend

towards cleaner ingredients there
is a threat of losing consumers;
External Threat;
XYZ has not investigated the
consumer 4 4 16
possibility of producing cleaner
demands
label ingredients and has been
producing the same SKUs for the
past 10 years.

Employees function off tribal

knowledge; no clear training or
Internal structure in job-specific duties. No
Weakness; training-matrix. SOPs are poorly
3 4 12
employee written. Employees don't always
knowledge understand why they are doing
certain tasks including the risks
associated with activites

Internal turn-over rates compared to

Not Applicable/Required for
Strength: low industry standards are below the
strengths
turn-over average;
 External resources are available
External for consultation regarding best
Opportunity;
practices and compliance to 5 5 25
safety
industry standards (NFPA, NIOSH,
consultation
ISO 45001, etc.)
 Risk Rating (Mitigation Score)

(if applicable)
CAR #
Current Controls Action Plan Likely Impact
L I

Team with R&D to develop broader

SKU portfolio devlivering products
with cleaner ingredients. On
Current Controls includes evaluating
11/15/18 R&D will submit proposal
consumer trends with products not
for new products with cleaner
currently in production, market
ingredients. Capability, sourcing of 1 2 2
reports, and sales data. Insight allows
ingredients, and all other aspects will
us to see that cleaner ingredients are
be reviewed before implemnting.
desired by consumers
This will be documented in
accordance with our change control
procedure X-001-XYC

1. By 11/16/18 hire new QA

XYZ has transitioned from a paper-
based management system to an
electronic management system that
includes a training module; trainings,
records, and skills will be tracked in
this system to document the progress
of employee knowledge
supervisor to help develop skills and
knowledge on 2nd shift 2. Rewrite
SOPs to increase coherence; remove
unnecessary wording. 3. Develop 2 3 2
training plan for all positions. 4.
Perform and complete 90% of job
specific training by the first quarter
of 2019

XYX Company has treated employees

with respect regarding benefits and
Use highly tenured employees who
concern for family. We place a high
may retire soon to improve bench- Not Applicable/Required for strengths
degree on valueing our employees and strength of newly hired employees
see that as the reason for employees
staying with us for a long time
XYZ has gaps in compliance to OSHA
requirements and the plant doesn't
consistently discuss safety matters.
Utilizing a safety consultant for steps
forward would help us be perceived as
company concerned about safety
Begin obtaining quotes from safety
consultants by Q1 2020. Begin Safety
4 5 1
consultation by end of Q1 or
beginning of Q2
ng (Mitigation Score)

Closure Date
Risk
Rating Comments on Action Plan Status
LxI

By 12/15/18 have new SKUs

4
lineup within production

By first quarter of 2019 complete

6
action plan

Monitor performance on agreed

quired for strengths
frequency
 Monitor progress until there is no
residual opportunity to be gained
by using a safety consultant (eg.
5 Likelihood of available
consultants is still 5 but the
impact is 1 because the gain is
very small