CPS-WK-10-Lec-19-20 Asg-8

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Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Dr. Mirza Naveed Baig Email ID: naveed.baig@biit.edu.pk Whatsapp # 03335158678
Ms. Kainat Anjum Email ID: kainat@biit.edu.pk Whatsapp # 03215023609
Communication and Presentation Skills BS (CS)/IT-II&III
Note:
1. The attendance of the students will be marked on receipt of assignment.
2. Marks of the assignment may be deducted on emailing irrelevant

material to respective teacher(s).
3. Email IDs of concerned teachers are mentioned in the Header of each
page (on the top of each page).
4. In case of any query, contact you teacher through email or cellphone.
5. The mode of communication would be English only.
Objectives of Lecture 19&20
LISTENING SKILL (Communication Barriers & Communication Noise)
The learning objectives of these lectures are:
(a) To highlight the concept of communication barriers/noise in

the process of communication.
(b) To create awareness among the students for appropriate handling of these
barriers/noise.
(c) To furnish guidelines for the students for better listening.
(d) To clarify their concepts in this regard.
Coronavirus Holidays’ Compensatory Lecture Scheme

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(Week 10) Lecture 19
Barriers to Effective Communication
The process of communication has multiple barriers. The intended communique will often
be disturbed and distorted leading to a condition of misunderstanding and failure of
communication. The Barriers to effective communication could be of many types like
linguistic, psychological, emotional, physical, and cultural etc. We will see all of these
types in detail below.
1. Linguistic Barriers
The language barrier is one of the main barriers that limit effective communication.
Language is the most commonly employed tool of communication. The fact that each
major region has its own language is one of the Barriers to effective communication.
Sometimes even a thick dialect may render the communication ineffective.
As per some estimates, the dialects of every two regions changes within a few kilometres.
Even in the same workplace, different employees will have different linguistic skills. As a
result, the communication channels that span across the organization would be affected by
this.
Thus, keeping this barrier in mind, different considerations have to be made for different
employees. Some of them are very proficient in a certain language and others will be ok
with these languages.
2. Psychological Barriers

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There are various mental and psychological issues that may be barriers to effective
communication. Some people have stage fear, speech disorders, phobia, depression etc. All
of these conditions are very difficult to manage sometimes and will most certainly limit the
ease of communication.
3. Emotional Barriers
The emotional IQ of a person determines the ease and comfort with which they can
communicate. A person who is emotionally mature will be able to communicate
effectively. On the other hand, people who let their emotions take over will face certain
difficulties.
A perfect mixture of emotions and facts is necessary for effective communication.

Emotions like anger, frustration, humour, can blur the decision-making capacities of a
person and thus limit the effectiveness of their communication.
4. Physical Barriers to Communication
They are the most obvious barriers to effective communication. These barriers are mostly
easily removable in principle at least. They include barriers like noise, closed doors, faulty
equipment used for communication, closed cabins, etc. Sometimes, in a large office, the
physical separation between various employees combined with faulty equipment may
result in severe barriers to effective communication.
5. Cultural Barriers of Communication
As the world is getting more and more globalized, any large office may have people from
several parts of the world. Different cultures have a different meaning for several basic

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values of society. Dressing, Religions or lack of them, food, drinks, pets, and the general
behaviour will change drastically from one culture to another.
Hence it is a must that we must take these different cultures into account while
communication. This is what we call being culturally appropriate. In many multinational
companies, special courses are offered at the orientation stages that let people know about
other cultures and how to be courteous and tolerant of others.
6. Organizational Structure Barriers
As we saw there are many methods of communication at an organizational level. Each of

these methods has its own problems and constraints that may become barriers to effective
communication. Most of these barriers arise because of misinformation or lack of
appropriate transparency available to the employees.
7. Attitude Barriers
Certain people like to be left alone. They are the introverts or just people who are not very
social. Others like to be social or sometimes extra clingy! Both these cases could become a
barrier to communication. Some people have attitude issues, like huge ego and
inconsiderate behaviours.
These employees can cause severe strains in the communication channels that they are
present in. Certain personality traits like shyness, anger, social anxiety may be removable
through courses and proper training. However, problems like egocentric behaviour and
selfishness may not be correctable.
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8. Perception Barriers
Different people perceive the same things differently. This is a fact which we must
consider during the communication process. Knowledge of the perception levels of the
audience is crucial to effective communication. All the messages or communique must be
easy and clear. There shouldn’t be any room for a diversified interpretational set.
9. Physiological Barriers
Certain disorders or diseases or other limitations could also prevent effective

communication between the various channels of an organization. The shrillness of
voice, dyslexia, etc are some examples of physiological barriers to effective
communication. However, these are not crucial because they can easily be compensated
and removed.
10. Technological Barriers
Other barriers include the technological barriers. The technology is developing fast and as
a result, it becomes difficult to keep up with the newest developments. Hence sometimes
the technological advance may become a barrier. In addition to this, the cost of technology
is sometimes very high.
11. Socio-religious Barriers
Most of the organizations will not be able to afford a decent tech for the purpose of
communication. Hence, this becomes a very crucial barrier. Other barriers are socio-
religious barriers. In a patriarchal society, a woman or a transgender may face many
difficulties and barriers while communicating.

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(Week 10) Lecture 20
Different Types of Noise That Can Disrupt Communication
There are four types of noise that may disrupt communication:
1. Physical noise
Physical noise is interference that is external to both speaker and listener; it hampers the
physical transmission of the signal or message.
Examples of physical noise:
 loud party at the neighbors while you’re trying to record

 loud kids who don’t want to take their nap
 irritating hum of your computer, air conditioner, or heater.
2. Physiological noise
Physiological noise is created by barriers within the sender or receiver.

Examples of physiological noise:
 articulation problems
 mumbling
 talking too fast
 talking too slow
 forgetting to pause
 forgetting to breathe
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An example of physiological noise on the listener’s side: hearing problems. Maybe the
listener can’t hear high tones as clearly as they used to. For some, low tones are the
problem. Their difficulty in literally hearing words and sounds becomes physiological
noise.
3. Psychological noise
Psychological noise is mental interference in the speaker or listener.
Three examples of psychological noise are wandering thoughts, preconceived ideas, and
sarcasm.
“Wandering thoughts” can be a kind of psychological noise
This is primarily a listener problem. If you’re trying to communicate a concept,

“wandering thoughts” is an obstacle because your listener may be distracted and have
difficulty keeping up with you. This is often a problem when talking about abstract
ideas.
Sometimes, we cause a listener’s thoughts to wander, especially if we talk too fast, too
slow, or fail to pause.
But occasionally “wandering thoughts” can be a speaker’s problem, too. Have you ever
started talking about one point only to find yourself lost talking about something
completely unrelated? It takes a lot of concentration (and maybe planning) to stay
focused.

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“Preconceived ideas” can be a kind of psychological noise
Another type of psychological noise is when people think they already know something.
That noise interferes with a listener’s willingness to hear a new perspective.
Other preconceived ideas include biases, prejudices, presuppositions, and closed-

mindedness.
When there is psychological noise like this, you have to work harder than usual to make
sure you’re communicating clearly.
“Sarcasm” (mockery) can be a kind of psychological noise
If you don’t care to actually persuade someone to see things your way, then sarcasm is
the easy way.
Sarcasm is noise to your listener unless your listener already agrees with you.
If your listener disagrees with you, then sarcasm (mockery) guarantees they won’t pay
attention to your message.
Sarcasm can also rile them up. When they come back at you with their knee-jerk
response, that’ll be noise to you.
And then true communication stops.
Finally, there is another type of noise that appears to be psychological, but it’s actually
linguistic and deserves its own category.
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4. Semantic noise interferes with communication
Semantic noise is interference created when the speaker and listener have different
meaning systems.
Maybe when I use a word, you have a slightly different meaning in mind. This can cause
confusion.
Jargon can be semantic noise
Jargon is a fantastic linguistic shortcut. If everyone listening agrees and understands the
terminology, then jargon makes communication quicker and clearer.
However, if listeners have different definitions of the terminology, then jargon becomes
noise. This is especially noisy to people outside your particular job or field.
Abstract ideas can be semantic noise
Another kind of semantic noise is when your words and sentences are nebulous or
ambiguous.
Some people find it almost impossible to speak concretely.
Reducing the noise
All communication contains noise. You can’t get rid of the noise for every person who
listens to you.
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But you can work to reduce the noise. Here are three ways.
1. Make your language more precise.
Choose words that you know will be understood by your listeners.
2. Practice
Practice speaking. Practice articulating. Practice using your recording and editing tools.
3. Invite feedback
Sometimes listeners hesitate before they respond.
So, invite feedback. Often.
Once you start hearing from your listeners, you can begin to twist your message so it
becomes clearer and better understood.
Instructions for Assignment No. 8:
(a) Discuss effective handling of (communication) barriers and

reduction of (communication) noise for better communication in
not less than 300 words.
(b) Submit your assignment to your concerned teacher only.
(c) Attach title page to your assignment and mention your name,
registration no, class, section and semester on it.
(d) Name the document of your assignment on the following pattern:
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Sec_Sub_FullAidNo_Name_AssgnNo
(e) Do not share your assignment with other students.
(f) Two similar assignment will be considered a case of cheating.

Therefore, be careful in this regard.
(g) Submit your assignment as early as possible.

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Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Communication and Presentation Skills BS (CS)/IT-II&III

1. The attendance of the students will be marked on receipt of assignment.

2. Marks of the assignment may be deducted on emailing irrelevant

5. The mode of communication would be English only.

Objectives of Lecture 19&20

LISTENING SKILL (Communication Barriers & Communication Noise)

The learning objectives of these lectures are:

(a) To highlight the concept of communication barriers/noise in

(d) To clarify their concepts in this regard.

Coronavirus Holidays’ Compensatory Lecture Scheme

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Barriers to Effective Communication

Coronavirus Holidays’ Compensatory Lecture Scheme

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

A perfect mixture of emotions and facts is necessary for effective communication.

4. Physical Barriers to Communication

5. Cultural Barriers of Communication

Coronavirus Holidays’ Compensatory Lecture Scheme

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

6. Organizational Structure Barriers

As we saw there are many methods of communication at an organizational level. Each of

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Certain disorders or diseases or other limitations could also prevent effective

10. Technological Barriers

11. Socio-religious Barriers

Coronavirus Holidays’ Compensatory Lecture Scheme

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Different Types of Noise That Can Disrupt Communication

There are four types of noise that may disrupt communication:

Examples of physical noise:

 loud party at the neighbors while you’re trying to record

Physiological noise is created by barriers within the sender or receiver.

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Psychological noise is mental interference in the speaker or listener.

“Wandering thoughts” can be a kind of psychological noise

This is primarily a listener problem. If you’re trying to communicate a concept,

Coronavirus Holidays’ Compensatory Lecture Scheme

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Other preconceived ideas include biases, prejudices, presuppositions, and closed-

“Sarcasm” (mockery) can be a kind of psychological noise

And then true communication stops.

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

Jargon can be semantic noise

Abstract ideas can be semantic noise

Some people find it almost impossible to speak concretely.

Reducing the noise

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

1. Make your language more precise.

Choose words that you know will be understood by your listeners.

Sometimes listeners hesitate before they respond.

So, invite feedback. Often.

Instructions for Assignment No. 8:

(a) Discuss effective handling of (communication) barriers and

Dr. Muhammad Abdullah Baig Email ID: abdullah.baig@biit.edu.pk Whatsapp # 03012851530

(e) Do not share your assignment with other students.

(f) Two similar assignment will be considered a case of cheating.

Coronavirus Holidays’ Compensatory Lecture Scheme

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