April 25th 2018 Example Proposal to Lease Commercial Space

John Smith
CBRE

RE: Request for Proposal

(Building Name)

Dear John,

On behalf of (Company Name) http://www.companyname.com I would like to present the following RFP with the terms set forth below:

BUILDING: 5555 W Kapada Lane Austin Tx 78737, Building 3

PREMISES / RSF: Suite 350 with approximately 7,000 rentable square feet. The final square footage shall conform to
ANSI Z65.1-1996, which is published by BOMA.

LEASE TERM: Please respond with a 5 year initial lease term.

LEASE COMMENCEMENT: The later of substantial completion of tenant’s improvements and Tenant has obtained its
Certificate
of Occupancy or October 1st 2018. Tenant shall have the right to access the Premises 30 days
before lease commencement for the purpose of making the space ready for occupancy including
setting up phone/data cabling and internet service and furniture installation. Such access shall not
trigger Lease Commencement.

BASE RENTAL RATE: Please propose a Base Rental Rate structure for the Term of the Lease. Describe any free rent
period or similar concessions.

OPERATING EXPENSES:
Please provide the actual Operating Expenses (NNN) applicable to the buildings for the last 3
Years, including the estimated operating expenses for 2018. Tenant’s proportionate share of
operating expenses and real estate taxes shall not be adjusted upwards during its term for any
reason. Please provide audit rights. Tenant requests that Controllable Operating Expenses shall
not increase on a non-cumulative basis more than 3% per annum during the Term and any
extensions thereof.

SPACE PLANNING
ALLOWANCE: Tenant requests that Landlord pay up to $0.12/rsf for this service (To Landlord’s space planner or
to
Tenant’s space planner if preferred) to evaluate space efficiency and future growth options.

TENANT ALLOWANCE: Please propose a Tenant improvement allowance, and an additional allowance to cover
architectural, engineering and space planning fees. In addition, such allowance may be used at
Tenant’s option for the cost of consultants, legal fees, moving expenses, equipment, fixtures,
furniture and/or signage. Should Tenant utilize an amount less than the Tenant Allowance
provided,
Tenant shall have the right to convert the unused portion, which shall be credited against rents first
becoming due under the lease.

CONSTRUCTION OF
TENANT IMPROVEMENTS:
Tenant may use Landlord’s contractor or at its option, subject to Landlord’s reasonable approval,
(which shall not be unreasonably withheld, conditioned or delayed), may choose a general
contractor of its choice with it being understood and agreed that the landlord shall receive no fee for
profit, overhead, general conditions or supervision.

Tenant, its contractors and sub-contractors, shall have unimpaired access to the construction site,
 the applicable portions of Tenant’s premises and to all vertical transportation systems in the
building
with adequate power continuously available at Tenant’s premises. There shall be no charge for the
use of the freight elevator during construction and move-in.

PARKING: Please define how many reserved and unreserved parking spaces are available to Tenant
and in what location. Please indicate any cost associated with parking.

HVAC: Please define the Building Hours of Operation. Please define any costs associated with after-hours
HVAC usage. Please describe the manner in which Tenant activates after-hours HVAC.

RENEWAL OPTION: Tenant shall have two (2) options to renew its lease for an additional term of five (5) years. Tenant
shall give Landlord six (6) months prior written notice of its intention to exercise its option. Such
renewal option will be at 95% of fair market rates.

RIGHT OF FIRST OPTION: Tenant shall have the ongoing right of first option on any adjacent space in the building. Should
Tenant exercise an Option within twelve (12) months of the Commencement Date, the terms and
conditions shall be the same as those contained within the Lease, including a Tenant Improvement
Allowance, free rent period, and other concessions.

SECURITY DEPOSIT: One month’s rent

BROKERAGE: Landlord shall recognize Nathan K Smith with Austin Tenant Advisors as Tenant’s exclusive broker
and shall pay Austin Tenant Advisors a market fee in accordance with a separate agreement.

* Neither party shall be legally bound nor financially obligated until such time as a lease document is executed and
exchanged by and between both parties.

We appreciate your promptness and thoroughness in assembling the information requested in the Request for Proposal. We would
appreciate a response by Wednesday, May 2nd by 5:00 PM.

Please call me with any questions you may have.

LESSEE'S EXCLUSIVE REPRESENTATIVE

Nathan K. Smith

Example proposal to lease commercial space