A Systematic

Approach to
Project Planning
 Aims of the Session

• Introduce project cycle and its

phases
• Provide tools for systematic
approach to Project Development
 What is a Project?

Project

Current Desired
Situation Situation
Time
 The Project Cycle
•Identify
Achievements Programming
•Lessons
Learned •Situation Analysis
•Identify Problems
Evaluation Identification
•Identify Stakeholders
•Agree main Objectives •Identification
Project Ideas
of

•Project Deployment •Selection of

Project Concepts
•Project Management
•Monitoring
Implementation Formulation
•Proposals •Project Ideas
presented to developed into
funding agencies operational plans
Financing
 Log Frame Approach
Analysis Phase Planning Phase
• Problem Analysis • LogFrame
Identifying stakeholders, Design the project
key problems, structure and its internal
constraints and logic.
opportunities • Activity Scheduling
• Analysis of Objectives Determine the sequence
Developing objectives and dependency of
from identified problems. activities.
• Strategy Analysis • Resource Scheduling
Identifying different Develop inputs needed
strategies to achieve and budget.
objectives. Determining
overall objectives.
 The Project LogFrame
Intervention Logic Verifiable
Assumptions
Indicators

Factors
outside the
Describes the logical
control of the
relationship between
project that
what the project wants
must be met
to achieve and how it
for the project
intends to achieve it
to succeed.

Describes Project
Objectives in measurable
terms:
•Set Quality
•Set Target Group
•Set Place
•Set Quantity
•Set time
 The Project LogFrame
Intervention Logic Verifiable
Assumptions
Indicators

Overall Objective
Longer Term Benefits to
Objective
beneficiaries and other Indicators
groups
Project Purpose Purpose Purpose to
Benefits to be received by Objective
beneficiaries Indicators
Assumptions
Results Result to
Result
Services to be delivered to Purpose
beneficiaries Indicators Assumptions
Activities Activity to
How the project’s services Inputs Result
are delivered Assumptions
 Project Example
Intervention Logic Verifiable Assumptions
Indicators

Overall Objective Unemployed under 25

Reduce Youth reduced from X to Y
Unemployment by 20XX

Project Purpose X Young People Economic Conditions

Young people acquire successfully completed generate demand for
Marketable Skills certified training labour
courses
Results X Centres offers Young people
Vocational Training training for Y young interested in training.
Opportunities Provided people in Z vocations

Activities Technical Assistance Min of Industry will

ToT, Procurement Modern Equipment maintain funding.
Equipment,.. Training Qualified Trainers
willing to work in
VTCs.
 Exercise
Situation:
• Your community has few leisure time options for
youth. Young people usually gather on the
street. The feel bored. Other community
members mentioned feeling threatened.
Project:
• You want to develop a Youth Centre where
young people can hang out and activities can be
(self) organized.
EXERCISE:
• Develop a Project Logframe for this initiative
(You do NOT have to complete the assumptions
column)