QUALITY MANAGEMENT SYSTEM PROCEDURE Doc.No.

:
Document No.:QSP-05
QSP-04
KEIL Breakdown and Preventive Maintenance
Doc.Date:
Document
Rev.
Revision
Date:01/09/2017
No.:
No.:
01/09/2017
02 01
Rev.
Revision Date:
Date: 15/12/18
- 05/10/2019
Page: - 1 of 3

1. OBJECTIVE: - To lay down the procedure for breakdown and preventive maintenance.
2. SCOPE: - The SOP shall be applicable for equipment, machinery and facility breakdown.

3. PROCESS OWNER: - Operator /Technician/Production He

4. PROCEDURE DESCRIPTION:
BREAKDOWN MAINTENANCE:

Sl. ACTIVITY Resp. Reference

No
4.1 Production Head will maintain a Breakdown Maintenance PRD. Breakdown
Record, recording all instances of breakdown in breakdown HEAD Register.
register. /Operator
/Technician
Breakdown Maintenance should be done in following in process
Breakdown:
- Roll/Tool Brake
-Auxiliary Unit breakdown
-Electrical panel
- Electrical parts

4.2 Production head will depute the technician/operator to attend the PRD.
breakdown. HEAD
/Operator
/Technician
While carrying out the breakdown maintenance, ensure that PRD.
following steps are followed HEAD
/Operator
/Technician
4.3 Switch Off the power supply of the machine and display a PRD.
Board on machine stating “UNDER MAINTENANCE”. HEAD
/Operator
/Technician
4.4 Information flow-
Operator Production Engineer Maintenance Verbal
4.5 Discuss the incidence of breakdown with the operator to PRD. HEAD
understand the details.

Prepared By: - Mr. Sagar Daund Approved By: - Pradeep Navale

 QUALITY MANAGEMENT SYSTEM PROCEDURE Doc.No.:
Document No.:QSP-05
QSP-04
KEIL Breakdown and Preventive Maintenance
Doc.Date:
Document
Rev.
Revision
Date:01/09/2017
No.:
No.:
01/09/2017
02 01
Rev.
Revision Date:
Date: 15/12/18
- 05/10/2019
Page: - 2 of 3

4.6 Carefully inspect the machine and check the cause of OPERATOR Breakdown
breakdown. Detailed Breakdown analysis should be done in Analysis
breakdown analysis report sheet. report
4.7 After identifying the cause, if any parts/assemblies of the PRD. HEAD
machine are to be dismantled, mark them properly for
identification.
4.8 Keep the dismantled parts of the machine in the proper tray and PRD. HEAD
clean thoroughly.
4.9 After the repairs, assemble the parts, check the assemblies for PRD. HEAD
smooth operations and then assemble them on the machine.
4.10 Lubricate the parts wherever lubrication is required, as per the PRD. HEAD
lubricant recommended by the machine manufacturer/ supplier
manual.
4.11 After satisfactory repairs of breakdown, set-up approval to be PRD. HEAD
don.
4.12 Record this information in the machine history card. PRD. HEAD Machine
History card
4.13 Breakdown / Repairs shall be reviewed on the basis of
preventive maintenance schedules / activities. PRD. HEAD
4.14 If any type of changes done during production it recorded as per Breakdown
4M change matrix and its record should be recorded in PRD. HEAD register
Breakdown register.
4.15 Pareto to be made to find out the top breakdown contributing to
the production loss. Detailed Analysis shall be conducted for the
top 2 breakdowns in a month and for repetitive breakdown.

PREVENTIVE MAINTENANCE:
4.15 Head of Production will make out a Preventive Maintenance
Schedule covering all equipment’s. This schedule will give PRD. HEAD PREVENTIV
Monthly and Half Yearly Schedule as required. E MAINT.
SCHEDULE
4.16 Maintenance schedule shall be drawn on the basis of
PRD. HEAD GENERAL
-Manufacturers’ recommendations INFORMATI
-Analysis of breakdown records ON
-Past experience on similar machines and shall be executed by
production head as per work instruction in Preventive
Prepared By: - Mr. Sagar Daund Approved By: - Pradeep Navale
 QUALITY MANAGEMENT SYSTEM PROCEDURE Doc.No.:
Document No.:QSP-05
QSP-04
KEIL Breakdown and Preventive Maintenance
Doc.Date:
Document
Rev.
Revision
Date:01/09/2017
No.:
No.:
01/09/2017
02 01
Rev.
Revision Date:
Date: 15/12/18
- 05/10/2019
Page: - 3 of 3

Maintenance Sheet
4.17 Preventive maintenance should be done on monthly basis as on
machine no plan day. PRD. HEAD
4.18 Maintenance should be done by respective operator of the
machine.
While carrying out the Preventive maintenance, ensure that
following steps are taken PRD. HEAD
4.19 Switch Off the power supply of the machine and put a board on
machine stating “UNDER MAINTENANCE”.
4.20 Operator should clearly inspect the machine to understand the
problem or defects in machine if any
4.21 Operator should carryout Preventive maintenance with
Maintenance department as per the WI on preventive Preventive
PRD. HEAD
maintenance sheet. maintenance
sheet.
4.22 Record the observation in preventive maintenance sheet and
verify by concern department.
4.23 If Any Non conformity arises then Corrective and Preventive
action should be taken as per. CAPA/8D
4.24 Record this information in the machine history card. Spare part
list should be updated if used

5. RECORDS: -

SN Description From Retention Reference

Period
1 Breakdown Register 01/09/2017 3 Years QA-F-01
2 Breakdown Analysis report 01/09/2017 3 Years MNT-F-06
3 Preventive Maintenance Sheet 01/09/2017 3 Years MNT-F-09
4 Preventive Maintenance Plan 20/05/2018 3 Years MNT-F-14
5 Machine History Card 01/09/2017 3 Years MNT-F-02

Prepared By: - Mr. Sagar Daund Approved By: - Pradeep Navale