g MAHANAGAR TELEPHONE NIGAM LIMITED (A Govt, of India Enterprise) (CIN: L32101DL1986601023501) No. twTit.co-15/14/3/2021]43 6 Dated: 05.04.2021 To, The Executive Director, Delhi/Mumbat Unit TNL ‘Subject: Submission of Annual Performance Appraisal Report for the Year 2020-21 & onwards-Procedure tobe followed. References: 1. MTNL/JGM(HR)/Mise/2012 dated 04.04.2012 2, MINL/CO/Persll/Annual Appraisal Hierrchy/2010-11 dated 23.07.2020 3. MTNL/CO/Pers/APAR/Hierrchy/2010 dated 25.04.2013 ‘This isin reference to the above letters, In order to complete and finalize EAPAR for the year 2020-21 and subsequent years, the schedule of different activities for filling eAPAR for all Executives (Grade E1 to E9) are given below; SI.No. | Activities Cut Off Date * (E5-E9) | T.__| Submission of the eAPAR by the appraise 15° May | 2___| Appraisal by Reporting Authority 31" May '3__[ Appraisal by Reviewing Authority 15" June 4 | Disclosure of the eAPAR to the officer Reported upon by custodian | 30™ June ‘S| Representation of the officer reported upon, any to GM(Admin in | 15" July Units and GM(HR) in Corporate Office ——L—L. [6 | Forwarding of representation , any to the reporting/ reviewing | 31 July { Authority for their comments 7___| Comments ofthe reporting Authority 16" August | Comments ofthe Reviewing Authority BY" August ‘3 | Gki(Admin) of Units/GM(HR) at CO put up the case to Accepting | 30 September ‘Authority 30__ | Comments of Accepting Authority 15* October | 11 Finalization of eAPAR 31" October | Allthe date are final cutoff dates, in case the cutoff date falls on the holiday, next working day will] bbe considered as cutoff date, this will not have cumulative effect to the next cutoff date for different activities. 2. Reference to the letter at S. No. 2, officer reported upon have to fill the complete details of their Reporting/Reviewing/Custodian of eAPAR with the due care, if any of the Reporting/Reviewing officer Is superannuating in due course of short period, eAPAR must be completed within the stipulated time as specified, Post retirement, the user in eAPAR system remain active for a month. The request for extension/relaxation in time line will not be entertained, 3. _ Reference to the letter no. at s!n03, it may be ensureed that Appraise, submit their EPAR well in time adhering to the schedule above. if Appraise, Rey to submit their eAPAR in time, this aspect must be brought in his/her eAPAR, Reporting and reviewing Officers porting and Reviewing Officer Corporate Office: 4" Floor, Mahanagar Doorsanchar Sadan, 9 CGO Complex, Lodhi Road, New Delhi 10003 ACa 4. Custodian of the CR/Admin of the units must ensure the timely completion of the eAPAR of all the Executives/Non Executives under their Jurisdiction, else timely reminder to be sent to the concern officer and his/her controling officer for completion of eAPAR. IT unit may send the frequent messages for the pending activity to the concerned officer well before cut-off date. Specifically, due attention Is to be given to those officers, who are retiring in due course of time and have not completed the eAPAR of their working subordinates, 5. The eAPAR completion certificate may also be furnished to comply DPE/DOT guidelines, It is hereby requested to issue necessary instructions to the concerned officers for strict adherence of the schedule mentioned, above. Zier (shama Kaushik) DeM(HR) ‘This issues with the approval of the Competent Authority. Copy to, 1. All PGMs/GMS at corporate Office. 2. GM(Admin), Delhi GM(IT), enabling system of eAPAR for automatic flow of eAPAR in case of closed ID post retirement tothe next already filled hierarchy with the role and 4, PS to CMD/Director(HR&EB)/Director{Tech.)/Director{Fin}/CVO MTNL,CO 5. Office File relat Fear ease a1 )raa( eyed ‘WaTAR/20-21/9 ‘ears : 09/04/2021 sie: 1. arent faéerm, wrdieara, Hag 2 Saree ig 2. wal sate aed, ware, Bas 1 ratte 4. wal Saagndeen(raaa), Tere, Has 2 iret eg 5. walt adele ated were, Has : sfc ara ig a iS g \ we Ne BF alo G2 Deputy Manager (A-1 WET. UF-28 MTNL, Mumbal-28