Meeting Minutes

Type Of NYAA IG
Meeting General Meeting
Recorded by
Vetted by (Insert name, otherwise, Not applicable.)
Date
Time Start
Time End
Venue
Advisors Shena Lu
Tan Kee Chin

Attendance:

Department Committee Attendance Remarks

President Nur Sarah Bte Johari Present
Vice-President Hemadharshini D/O Thirumoorthy Present
Eunice Tan Si Yu Present
Secretary Lim Jing Han Present
Haminah Binte Hamzah Present
SC Liaison Officer Chia Xiang Er Cherrie Present
Treasurer Teresa Marie Nazareth Present
Amir Haziq B Zainal Present
Service Dhatri Badri Narayanan Present
Sangeetha D/O Seman Present
Residential Project Lim Kai Sheng Present
Physical Recreation Sim Zhi Heng, Justin Present
Muhammad Afiq Bin Muzni Present
Publicity Lim Yi Hui Valencia Present
Angie Peck En Qi Present
Quek Xuan Hao Present

Present
Present
Present
Present

^ This way is done so that you account for everyone in the committee.
Remarks is for absent use. Please seek reasons from absentees before submitting the
meeting minutes.
Second row is kept for alumni. Otherwise, should be removed.

Below are 2 template to choose from – choose whichever is suitable for the meeting.
Template 1 is more for General Meeting where a lot of things is going on.
Template 2 is more for small meetings where everything involve only within one
department.

The idea of meeting minutes is to ensure that:

- Whatever to be done;
- Whatever decisions made;
- Next plan;
- Any suggestions;
- etc.;
are to be taken down.

Do not strictly stick to the given template, be flexible and change the format as and
when you think it is applicable; so as to ensure it is ORGANISED & NEAT. Use tables!
=)

TEMPLATE 1

Agenda:
1. Etc
Discussion: 1) Etc

Actions taken to complete agenda:

Discussion 1 Topic:
Time:
(Can insert name Insert things to be done by department.
of department to
take note. Use
anyhow you
want)
Examples:
President Do up final proposal.
Physical Justin To kiss the tree
Recreation Afiq To kiss the bear

Discussion 2 Topic:
Time:

Discussion 3 Topic:
Time:
Next scheduled meeting: TBC
Agenda: 1) Etc.

*NOTE: these are brief

agenda to be fulfilled
based on today’s meeting.
Subject to addition and
changes.
Actions to be taken to
complete agenda:
Person Responsible:
Deadline

TEMPLATE 2

Agenda - Discuss project, logistic, etc.

Actions taken to complete agenda:
1) Main date & time of - Any general information
event, etc
2) Responsibilities of each department
President e.g. Do final proposal, etc
Secretary e.g. Send out meeting invites, reminder, etc
Service
Physical Recreation

3) Budget
4) Etc.

Next scheduled meeting: TBC

Agenda: 1) Etc.

*NOTE: these are brief

agenda to be fulfilled
based on today’s meeting.
Subject to addition and
changes.
Actions to be taken to
complete agenda:
Person Responsible:
Deadline